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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 4/10/2018 8:00 AM Minutes status: Final  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
18-0621 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
18-0550 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of the Board of Supervisors on April 3, 2018.ApprovedPass Action details Not available
18-0525 12.Agenda ItemChief Administrative Officer and Auditor-Controller recommending the Board extend the stipend of $468.92 per pay period to Mr. Pierson for his continued role as the contract administrator of the Tyler Contract (e.g., FENIX) and as an Executive Sponsor of the FENIX project, through the last full pay period in December 2018. FUNDING: General Fund.ApprovedPass Action details Not available
18-0547 13.Agenda ItemChief Administrative Office recommending the Board: 1) Approve and authorize the Chair to sign a letter of endorsement supporting Assembly Bill (AB) 2596, an act relating to economic development and requiring the Governor’s Office of Business and Economic Development to lead the preparation of a California Economic Development Strategic Plan; and 2) Adopt and authorize the Chair to sign Resolution 057-2018 further exemplifying the County’s support of the California Legislature and Governor’s adoption of California AB 2596. FUNDING: N/AApprovedPass Action details Not available
18-0421 14.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board: 1) Approve and authorize the Purchasing Agent to sign Agreement 2754 with RELX, Inc. (dba LexisNexis) in the amount of $65,775 with an effective date retroactive to January 1, 2018 through December 31, 2020 for the provision of web based electronic information library services; 2) Authorize the Purchasing Agent to sign Schedule A documents for additional services that do not increase the total not to exceed amount of the Agreement; and 3) Authorize the Purchasing Agent to further extend and increase the Agreement should the State of California Department of General Services (DGS) exercise its options to extend for two (2) additional one (1) year periods, provided that funding has been included in the County budget. FUNDING: General and Non-General Funds.ApprovedPass Action details Not available
18-0486 15.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board approve and authorize Purchasing Agent to sign Amendment III to Agreement 271-S1310 (FENIX 525), with Hilltop Tree Service, to provide certified arborist services and reports, and tree and brush cutting services for matters of public safety on an “as requested” basis to County departments, increasing the total not to exceed amount of the Agreement by $50,000 for a new total not to exceed amount of $212,196, with no change to the term of the Agreement. FUNDING: General Fund (50%) and Road Fund (50%).ApprovedPass Action details Not available
18-0512 16.Agenda ItemHuman Resources Department recommending the Board approve and authorize the Chair to sign Resolution 055-2018 adopting the revised salary for the Information Technology Specialist II classification. FUNDING: General Fund.ApprovedPass Action details Not available
18-0528 17.Agenda ItemSupervisor Frentzen recommending the Board approve and authorize the Chair to sign Resolution 053-2018 permitting J&M Displays West to conduct a firework display at the Cameron Park Lake on Saturday, June 30, 2018, as part of the Cameron Park Community Services District’s 18th Annual Summer Spectacular event, contingent upon full compliance of necessary requirements, insurance, contracts and permits as deemed necessary by the fire control authorities and the various agencies.ApprovedPass Action details Not available
16-0305 638.Agenda ItemChief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3)ApprovedPass Action details Not available
17-0927 19.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board consider the following for acquiring right of way for the Silver Springs Parkway to Bass Lake Road (south segment) Project CIP 76108: 1) Approve and authorize the Chair to sign the Acquisition Agreement for Public Purposes and the Certificates of Acceptance accepting a Grant Deed, Grant of Slope and Drainage Easement, and a Temporary Construction Easement from Daniel Pierce, a married man, as his sole and separate property, as to an undivided 50% interest and Emily Duby-Pierce, a married woman, as her sole and separate property, as to an undivided 50% interest, together as tenants in common for Assessor’s Parcel Number 115-030-15. The Fee and Easement acquisitions provide right-of-way necessary to construct the Project, at a cost of $86,300; and 2) Authorize the Department of Transportation Director, or designee, to execute the escrow instructions and any other related escrow documents pertaining to the transaction, including payment of title and escrow fees, which are estimated to be $2,500; and ApprovedPass Action details Not available
18-0404 110.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board consider the following pertaining to the 2018 Elks Club Drive Emergency Road Repair Project, Contract PW 17-31191, CIP 78725, Contract 2455: 1) Award the Construction Contract to the lowest responsive, responsible bidder, said bidder to be determined after the bid opening on March 29, 2018; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Federal Highway Administration (88.53% - Federal), California Disaster Assistance Act (8.60% - State), and Local Discretionary Funds. (2.87% - Local, Road Fund).ApprovedPass Action details Video Video
18-0417 111.Agenda ItemCommunity Development Services, Planning and Building Department, recommending the Board approve and authorize the Chair to sign the Memorandum of Understanding with the California Tahoe Alliance to encourage coordinated guidance on state funding legislation and to provide a mechanism to apply for funding that supports a broad range of environmental, restoration, and water quality and supply projects while also supporting coordinated implementation of the Environmental Improvement Program. FUNDING: Public Utility Franchise Fees. (No Federal Funds)ApprovedPass Action details Not available
18-0407 112.Agenda ItemSheriff's Office, in conjunction with the Probation Department, recommending the Board approve and authorize the Chair to sign Amendment I to Agreement 197-S1711 (386) with Tri-Signal Integration, Inc., to amend the Scope of Services removing annual testing, inspections, monthly preventive maintenance, and repairs "as needed" on the CCTV Camera, Intercom, and Electronic Door Controls, amend Exhibit A, and to decrease the not to exceed amount to $27,896. FUNDING: General Fund.ApprovedPass Action details Not available
18-0526 113.Agenda ItemClerk of the Board and the Placerville Airport and Georgetown Airport Advisory Committees recommending the Board adopt and authorize the Chair to sign Resolution 052-2018 thereby repealing Board Policy I-4, Placerville Airport Advisory Committee and Georgetown Airport Advisory Committee, and consolidate the two advisory committees to establish a County Airport Advisory Committee. (Est. Time: 10 Min.)ApprovedPass Action details Video Video
18-0548 114.Agenda ItemChief Administrative Office recommending the Board 1) Approve a reorganization of the Information Technologies and Treasurer-Tax Collector office staffing, to centralize information technology staffing within the Information Technologies Department; 2) Adopt and authorize the Chair to sign Resolution 056-2018 amending the Authorized Personnel Allocation Schedule to reassign the two information technology positions currently allocated to the Treasurer-Tax Collector’s Office to the Information Technologies Department, effective with the pay period beginning April 28, 2018; 3) Approve the related Budget Transfer (4/5 vote required to approve budget transfer document); and 4) Direct the Director of Information Technology to develop a service level agreement with the Treasurer-Tax Collector to reflect continued service to the Treasurer-Tax Collector’s Office. (Est. Time: 15 Min.) FUNDING: General Fund (no change).ApprovedPass Action details Video Video
18-0420 115.Agenda ItemCommunity Development Services, Planning and Building Department, recommending the Board receive and file an informational presentation on the recently developed Storm Water Resource Plan for the West Slope. (Est. Time: 15 Min.) FUNDING: No funding associated with this item.Received and Filed  Action details Video Video
18-0536 216.Agenda ItemSupervisor Ranalli recommending the Board approve Final Passage (Second Reading) of Ordinance 5084 amending Chapter 9.55 of the El Dorado County Ordinance Code pertaining to the Camping and Storage of Personal Property on Private and Public Property to prohibit camping at County cemeteries or property that was obtained to preserve the existing natural conditions or habitats, including but not limited to habitat for Pine Hill Endemics or Oak Woodlands, or as a means to mitigate impacts to such habitats or the environment from public works or development projects. (Cont. 4/10/18, Item 16)ApprovedPass Action details Video Video
18-0551 117.Agenda ItemBoard of Supervisors presenting awards to winners of the 23rd Annual Student Map Drawing Contest hosted by the County and sponsored by the local organization of professional Surveyors, Architects, Geologists and Engineers (S.A.G.E.). (Est. Time: 1.5 Hr.)No Formal Action  Action details Video Video
18-0451 118.Agenda ItemHealth and Human Services Agency recommending the Board adopt and authorize the Chair to sign a Proclamation recognizing April 8, 2018 through April 14, 2018 as “Animal Care and Control Week” in the County of El Dorado. (Est. Time: 5 Min.) FUNDING: N/AApprovedPass Action details Video Video
18-0347 119.Agenda ItemHEARING - Community Development Services, Planning and Building Department, recommending the Board conduct a public hearing under the requirements of the Tax Equity and Fiscal Responsibility Act of the Internal Revenue Code of 1986, as amended, to consider adoption and authorizing the Chair to sign Resolution 047-2017 approving the issuance of bonds by the California Municipal Finance Authority, in the aggregated principal amount not to exceed $21,000,000, to finance the acquisition of an approximately 1.4-acre site and the existing improvements thereon, including an approximately 80,000 square-foot building, and for the improvement of the site and the building and the acquisition and installation of fixtures, furniture and equipment for public charter school use located in unincorporated El Dorado County at 1102 Investment Blvd., El Dorado Hills, (unincorporated El Dorado County), California. The Bonds to be issued by the California Municipal Finance Authority for the Project will be the sole responsibility of the Borrowers, and the County will have no financial, legal, moral obligaApprovedPass Action details Video Video
18-0444 120.Agenda ItemHealth and Human Services Agency (HHSA), recommending the Board: 1) Award Request for Proposals (RFP) 18-952-040, to the successful proposer, Social Entrepreneurs, Inc., to conduct an Oral Health Needs Assessment and provide consulting services to assist HHSA in implementing a Local Oral Health Program for the residents of El Dorado County; 2) Authorize HHSA to negotiate an Agreement for Services with Social Entrepreneurs, Inc., with a total not-to-exceed amount of $110,000 and a term effective on execution through June 30, 2019; 3) Authorize the Purchasing Agent to execute said Agreement for Services, contingent upon approval by County Counsel and Risk Management; and 4) Authorize the Purchasing Agent, or designee, to execute any amendments relating to the Agreement developed in association with RFP 18-952-040, which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. (Est. Time: 5 Min.) FUNDING: State Funding.ApprovedPass Action details Video Video
18-0562 121.Agenda ItemSupervisor Ranalli recommending the Board consider the following: 1) Direct the Planning and Building Director, pursuant to his recommendation and Section 130.71.110 of the County Ordinance Code pertaining to the Ecological Preserve Fee, that Rare Plant Endowment funds be used for any specialized cleanup and/or maintenance work that might be required for the approximately 30 acres of County-owned land near Palmer Drive and Loma Drive acquired by the County for the purposes of rare plant preservation and project mitigation, with a not to exceed amount of $20,000; and 2) Direct the Planning and Building Director and the Transportation Director to provide a report to the Board before the end of 2018, on the condition of this property following the completion of work to cleanup and secure this property. (Est. Time: 30 Min.)ApprovedPass Action details Video Video
18-0355 122.Agenda ItemBoard of Supervisors to take final action to deny the appeal submitted by Adam and Angela Anderson appealing the Planning Commission's February 8, 2018, County modification of Special Use Permit S10-0009 for Villa Florentina Bed & Breakfast, modify Special Use Permit S10-0009 to remove the ability to conduct special events, and adopt findings of fact pursuant to their action on April 10, 2018 (Item 22). (Supervisorial District 4) (Est. Time: 15 Min.)ApprovedPass Action details Video Video
18-0529 123.Closed Session Item Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Number of potential cases: (1). (Est. Time: 15 Min.)No Action Reported.  Action details Not available
18-0581 124.Agenda ItemCommunity Development Services, Department of Transportation recommending the Board retroactively approve, with a starting date of April 9, 2018, and authorize the Chair to execute the following contract change orders on the Tree Mortality Project Phase III, Contract 2423, PW 17-30218: 1) Contract Change Order 1, in the amount of $37,050, requiring that all limbs and slash are chipped and removed as the trees are felled instead of stacking the slash on site and having Cal Fire chip and remove the slash at a later date; and 2) Contract Change Order 2, with a not-to-exceed amount of $20,000, reducing the allowable road closure time in order to accommodate the bus schedule for Camino Union School District. FUNDING: California Disaster Assistance Act Funds (75% - State) and General Fund (25% - Local).ApprovedPass Action details Video Video