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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 5/15/2018 9:00 AM Minutes status: Final  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
18-0845 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
18-0780 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the special meeting of the Board of Supervisors on May 2, 2018 and the regular meeting of the Board of Supervisors of May 8, 2018.ApprovedPass Action details Not available
18-0696 12.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Purchase and Sale Agreement and Joint Escrow Instructions No. 2997 with the owners of Assessor's Parcel No. 327-250-37-100 and 327-250-38-100 (commonly known as 40 and 50 Old Depot Court, Placerville) for $315,000 and direct staff to continue its due diligence concerning the potential purchase; 2) Authorize an escrow deposit of $1,000; and 3) Authorize the Facilities Manager to sign any subsequent escrow and related documents. FUNDING: Accumulated Capital Outlay Fund. (General Fund Contribution)ApprovedPass Action details Not available
18-0715 13.Agenda ItemChief Administrative Office, Central Fiscal and Facilities Divisions, recommending the Board approve and authorize the Chair to sign Resolution 091-2018 amending the Fiscal Year 2017-18 approved Personnel Resolution adding 1.0 Administrative Analyst I and deleting 1.0 Administrative Technician (vacant) in the Chief Administrative Office. FUNDING: General Fund.ApprovedPass Action details Not available
18-0762 14.Agenda ItemClerk of the Board recommending the Board approve corrected Minutes for agenda item number 31 approved on February 13, 2018 pertaining to the El Dorado Hills Apartments project. The Minutes are being corrected to reflect the Board's motion which included two additional conditions of approval as demonstrated in the Planning and Building Department Staff Memo dated February 12, 2018 pertaining to: 1) The provision of Public Open Space; and 2) The Intelligent Transportation Systems Master Plan Program. The approved Minutes reflect the condition pertaining to the ITS Master Plan Program and did not reflect the condition pertaining to the Provision of Public Open Space. (Refer Item 31, 2/13/18, File 18-0193 Attachment S)ApprovedPass Action details Not available
18-0667 15.Agenda ItemTreasurer-Tax Collector recommending the Board discharge the Treasurer-Tax Collector's Office from further accountability to collect the debts listed on the attached Discharge of Accountability Report in the amount of $51,415.05, pursuant to Government Code Sections 25257 through 25259. These debts are deemed uncollectible due to death of debtor or bankruptcy. (Cont. 5/15/18, Item 5) FUNDING: N/AContinuedPass Action details Not available
18-0676 16.Agenda ItemSupervisor Hidahl recommending the Board consider the following pertaining to the Nineth Annual Firework display to be held at the El Dorado Hills Town Center on Tuesday, July 3, 2018: 1) Adopt and authorize the Chair to sign Resolution 089-2018 permitting Pyro Spectaculars by Souza to conduct a pyrotechnic display for the event, contingent upon full compliance of necessary requirements, insurance, contracts and permits as deemed necessary by the control authorities; and 2) Authorize the Chair to sign a letter to the Fire Marshal approving same.ApprovedPass Action details Not available
16-0305 667.Agenda ItemSupervisor Ranalli recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 12/4/18, Item 9)ApprovedPass Action details Not available
18-0507 18.Agenda ItemHealth and Human Services Agency recommending that the Board, acting as the Governing Board of the El Dorado County Area Agency on Aging: 1) Approve the Fiscal Year 2018-19 Area Plan Update to the 2016-2020 El Dorado County Area Plan for Senior Services; and 2) Approve and authorize the Chair to sign the Transmittal Letter for submission of said Area Plan Update to the California Department of Aging. FUNDING: 21% Federal Funding, 31% County General Fund, and 48% Donations.ApprovedPass Action details Not available
18-0566 19.Agenda ItemCommunity Development Services, Administration and Finance Division, recommending the Board approve and authorize the Chair to sign the following On-Call Road Maintenance Services for Various County Service Area Road Zones of Benefit, each with a not-to-exceed amount of $250,000.00, each effective upon execution and expiring three years thereafter: 1) Agreement for Road Maintenance Services with Doug Veerkamp General Engineering, Inc. to provide on-call asphalt patching, seal coating, chip sealing, crack sealing, slurry sealing and culvert clearing; 2) Agreement for Road Maintenance Services with Intermountain Slurry Seal, Inc. to provide on-call asphalt patching, chip sealing, crack sealing, and slurry sealing; 3) Agreement for Road Maintenance Services with Joe Vicini, Inc. to provide on-call asphalt patching, crack sealing, surface treatment and culvert clearing; 4) Agreement for Road Maintenance Services with Richard Macauley, doing business as Macauley Construction to provide on-call asphalt patching, seal coating, chip sealing, and culvert clearing; and 5) Authorize thApprovedPass Action details Not available
18-0643 110.Agenda ItemCommunity Development Services, Environmental Management Department, recommending the Board consider the following: 1) Approve and authorize the purchase of one (1) new 2018 Ford Expedition, four-wheel drive, special service vehicle from Towne Ford Sales of Redwood City, CA as awarded under Bid 18-070-023, utilizing grant funds awarded by the California Certified Unified Program Agency Forum Environmental Protection Trust Fund; and 2) Authorize the Purchasing Agent to issue a purchase order in the estimated amount of $36,945.00 plus all required taxes and fees (estimated at $2,687.26), following Board approval. FUNDING: Non-General Fund / California Certified Unified Program Agency Forum Environmental Protection Trust Fund. No federal funds are involved.ApprovedPass Action details Not available
18-0658 111.Agenda ItemCommunity Development Services, Environmental Management Department, recommending the Board consider the following: 1) Accept a payment program award in the amount of $52,268 through the State of California, Department of Resources Recycling and Recovery, Used Oil Payment Program, Cycle 8, Fiscal Year 2017-18, for the term of July 1, 2017 through June 30, 2019; and 2) Delegate authority to the Environmental Management Department Director, or designee, to execute all payment program related documents, including, but not limited to, requests for payments, reports, and all associated documents necessary to secure the payment program funds and implement the program if the documents do not affect the amount or term. FUNDING: Non-General Fund / State of California, Department of Resources Recycling and Recovery, Used Oil Payment Program, Cycle 8, Fiscal Year 2017-18 funds.ApprovedPass Action details Not available
18-0659 112.Agenda ItemCommunity Development Services, Environmental Management Department, recommending the Board consider the following: 1) Accept a grant award funded through the California Tire Recycling Management Fund from the State of California, Department of Resources Recycling and Recovery, Fiscal Year 2017-18 Local Government Waste Tire Enforcement Grant, in the amount of $49,644, for the term of June 30, 2018 through September 30, 2019; and 2) Delegate authority to the Environmental Management Department Director, or designee, to execute the Grant Agreement and all grant related documents including, but not limited to, amendments, requests for payment, reports, and all associated documents necessary to secure and expend the funds for the purpose of implementing this Local Government Waste Tire Enforcement Grant Program if the documents to do not affect the amount or terms. FUNDING: Non-General Fund / State of California, Department of Resources Recycling and Recovery, Local Government Waste Tire Enforcement Grant, Fiscal Year 2017-18 funds.ApprovedPass Action details Not available
18-0559 113.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board: 1) Authorize the Purchasing Agent to extend the expiration date of two (2) Blanket Purchase Orders; Number 20170806 (FENIX 2187) and Number 20170807 (FENIX 2188) for an additional twelve (12) months with a new expiration date of June 1, 2019 for the purchase of Equipment & Truck Tires, Tubes and Related Products and Services to the low qualified bidder, Sierra Nevada Tire and Wheel; 2) Authorize the Purchasing Agent to increase two (2) corresponding Blanket Purchase Orders; Number 20170806 (FENIX 2187) for the West Slope in the amount of $45,000 increased to $90,000, and Number 20170807 (FENIX 2188) for the East Slope in the amount of $50,000 increased to $100,000; and 3) Authorize the Purchasing Agent to increase the dollar amount of two (2) Blanket Purchase Orders; Number 20170806 (FENIX 2187) and Number 20170807 (FENIX 2188) on an "as needed" basis prior to expiration contingent upon available funding within the requesting department's budget. FUNDING: Road Fund.ApprovedPass Action details Not available
18-0541 114.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board approve and authorize the Chair to sign the Offsite Road Improvement Agreement for Saratoga Way, Road Improvement Agreement 18-54843, between the County and the Developer, Elliott Homes, Inc. FUNDING: Developer Funded.ApprovedPass Action details Not available
18-0624 115.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board consider the following pertaining to the 2017 Happy Valley Road Storm Damage Repair Project, Contract 2769, PW 17-31206, CIP 78724: 1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 2) Authorize advertisement for construction bids. FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and California Office of Emergency Services to obtain reimbursement of up to 97.12% of total project costs. (Local/State/Federal)ApprovedPass Action details Not available
18-0646 116.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board consider the following: 1) Award Request for Proposal 18-961-032 for an Engineering Consultant for the environmental remediation on the Diamond Springs Parkway Phase 1B Project, CIP 72334, to the successful proposer Aptim Environmental & Infrastructure, Inc.; 2) Authorize the Department of Transportation to negotiate an Agreement for Services with the successful proposer, with a term of three years and a not-to-exceed amount of $300,000; and 3) Direct the Department of Transportation to return to the Board with the results of the negotiations and proposed contract for services. FUNDING: Local Tribe Funds (18%), Utility Agencies (13%), Traffic Impact Mitigation Fees (36%), Master Circulation and Funding Plan (32%), and Road Fund (<1%). (Local Funds)ApprovedPass Action details Not available
18-0503 117.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board approve and authorize the Chair to sign Amendment 7 to Subdivision Improvement Agreement AGMT 05-999 with Toll Land XXIII Limited Partnership for The Promontory Village 5 - Unit 2 extending the performance period to April 25, 2019. FUNDING: Developer Funds. (No Federal Funds)ApprovedPass Action details Not available
18-0504 118.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board approve and authorize the Chair to sign Amendment 6 to Subdivision Improvement Agreement AGMT 06-1047 with Toll Land XXIII Limited Partnership for The Promontory Village 5 - Unit 3 extending the performance period to August 22, 2018. FUNDING: Developer Funds. (No Federal Funds)ApprovedPass Action details Not available
18-0598 119.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Elks Club Drive Capital Overlay and Rehabilitation Project, Contract PW 18-31210, CIP 72192, Contract 2531: 1) Award the Construction Contract to West Coast Paving, Inc., who submitted the lowest responsive, responsible bid of $632,359; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval of the final Contract Documents by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Local Discretionary Road Funds. (100% - Local)ApprovedPass Action details Not available
18-0599 120.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Country Club Heights Erosion Control Project, Contract PW 18-0599, CIP 95191, Contract 2532: 1) Award the Construction Contract to V & C Construction, who submitted the lowest responsive, responsible bid of $745,738.95; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: United States Forest Service (78% - Federal) and California Tahoe Conservancy (22% - State).ApprovedPass Action details Not available
18-0716 121.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board approve and authorize the Chair to sign the Offsite Road Improvement Agreement for Wilson Boulevard, Road Improvement Agreement 18-54839, between the County and the Developer, Elliott Homes, Inc. FUNDING: Developer Funded.ApprovedPass Action details Not available
18-0346 122.Agenda ItemProbation Department recommending the Board consider the following: 1) Make findings in accordance with County ordinance 3.13.030 that it is more economical and feasible to contract out for transdermal electronic alcohol monitoring equipment and services than to obtain the facilities, personnel, and equipment necessary to provide such services; and 2) Approve and authorize the Chair to sign Amendment II of Agreement 834 (438-S1510) with SCRAM of California, Inc. to retroactively increase the agreement amount by $80,000 for a total not to exceed amount of $200,000 for the three-year period of June 19, 2015 through June 14, 2018. (Est. Time: 10 Min.) FUNDING: AB 109 and General Fund.ApprovedPass Action details Video Video
18-0702 123.Agenda ItemHuman Resources Department recommending the Board approve the following: 1) Revised department-specific class specification for the Board of Supervisors: Sr. Deputy Clerk of the Board; 2) Revised department-specific class specifications for the Department of Child Support Services: Assistant Director of Child Support Services/Chief Attorney and Director of Child Support Services; 3) Revised department-specific class specifications for the County Counsel’s Office: Assistant County Counsel (title change from: Chief Assistant County Counsel), Associate Deputy County Counsel (title change from: Associate County Counsel), County Counsel, Deputy County Counsel, and Sr. Deputy County Counsel; 4) Revised County-wide class specifications: Administrative Analyst I/II, Executive Assistant - Law and Justice (title change from Executive Secretary - Law and Justice), Investigative Assistant, Legal Secretary I/II, Office Assistant I/II, and Sr. Legal Secretary; and 5) Adopt and authorize the Chair to sign Resolution 090-2018 to approve the following: a) The classification title change from CApprovedPass Action details Video Video
18-0678 124.Agenda ItemSupervisor Ranalli recommending Board approve and authorize Chair to sign a Proclamation recognizing May 2018 as ALS Awareness Month. (Est. Time 10 Min.)ApprovedPass Action details Video Video
18-0735 125.Agenda ItemEl Dorado County Early Care and Education Planning Council recommending the Board take the following actions related to the Council: 1) Approve amended Bylaws; 2) Approve the Needs Assessment as required by the California Department of Education; 3) Approve the Strategic Plan framework; and 4) Approve the 2018 ZIP Code priorities for subsidized care. (Est. Time: 20 Min.) FUNDING: N/AApprovedPass Action details Video Video
18-0721 126.Agenda ItemSupervisor Novasel recommending the Board approve and authorize the Chair to sign a Proclamation recognizing June 2018 as Lake Tahoe Basin Wildfire Awareness Month. (Est. Time: 10 Min.)ApprovedPass Action details Not available
18-0677 127.Agenda ItemSupervisor Ranalli recommending the Board: 1) Welcome Chaplain Tim Thompson of the Sierra Law Enforcement Chaplaincy program to provide the Board and members of the public with information on the history of the Sierra Law Enforcement Chaplaincy program and the scope of services and support that the volunteer Reserve Chaplains provide to local law enforcement personnel and their families as well as members within our community who are affected by a crisis; and 2) Approve and authorize the signature of all five members of the Board of Supervisors on Proclamation that recognizes the members of the Sierra Law Enforcement Chaplaincy program for their dedication and service. (Est. Time: 15 Min.)ApprovedPass Action details Video Video
18-0789 128.Agenda ItemSupervisor Ranalli recommending Board: 1) Recognize Chaplain Tim Thompson for his vision and leadership that led to the establishment of the Sierra Law Enforcement Chaplaincy, and for his service and dedication in providing over three decades of spiritual aid, comfort and support to law enforcement personnel, active military personnel, military veterans, patients at Marshall Hospital and those in our community who are affected by a crisis; and 2) Approve and authorize the signature of all five members of the Board of Supervisors on Proclamation commending Chaplain Tim Thompson for his continued commitment to serve the men and women who serve our country and our community, their loved ones, and the countless number of individuals who have received comfort and support from Chaplain Tim Thompson and the Sierra Law Enforcement Chaplaincy. (Est. Time: 20 Min.)ApprovedPass Action details Video Video
18-0661 129.Agenda ItemHEARING - Community Development Services, Planning and Building Department, recommending the Board consider Subdivision Map Amendment P17-0001-C/Wyckoff Subdivision Map Correction amending Subdivision Map A-080 to remove an existing five-foot pipeline easement on property identified by Assessor's Parcel Number 038-352-07, consisting of 0.378 acre, in the Strawberry area, submitted by Juanita Mathis; and take the following actions: 1) Find that Subdivision Map Amendment P17-0001-C amending Subdivision Map A-080 is Categorically Exempt from the requirements of the California Environmental Quality Act pursuant to Section 15305; and 2) Approve Subdivision Map Amendment P17-0001-C amending Parcel Map A-080, based on the Findings and subject to the Conditions of Approval as presented. (Supervisorial District 5) (Est. Time: 10 Min.) FUNDING: N/AApprovedPass Action details Video Video
18-0790 130.Closed Session Item Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: This body will hold a closed session to give instructions to its negotiator for the acquisition of approximately 51.23 acres commonly known as Assessor’s Parcel Number 109-230-12 in Cameron Park. Property owners: Scariot Family Limited Partnership and DeWolf Family Investment Limited Partnership. Instructions to El Dorado County’s negotiator will concern price and terms of payment. Kyle Lassner, Department of Transportation and/or Michael Nihan, Planning Department, will be the negotiators on behalf of El Dorado County. The parties with whom El Dorado County’s negotiators may negotiate are those parties identified above and their agents and successors. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
18-0791 131.Closed Session Item Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Number of potential cases: (1). (Est. Time: 20 Min.)No Action Reported.  Action details Not available