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Meeting date/time:
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10/16/2018
9:00 AM
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Minutes status:
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Final
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Meeting location:
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330 Fair Lane, Placerville, CA
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18-1663
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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18-1599
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting of the Board on October 9, 2018. | Approved | Pass |
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18-1596
| 1 | 2. | Agenda Item | Auditor-Controller recommending the Board consider the following:
1) Authorize the Auditor-Controller to negotiate and execute all necessary contracts related to the proposed public services community facilities district formation and financing requested by Lennar Homes of California and Lennar Winncrest, LLC (the "Developer") for certain subdivisions in the recently formed "Bass Lake Hills " facilities CFD after each agreement has been approved by County Counsel and Risk Management; specifically, Jones Hall (CFD Special Counsel), and NBS Government Finance Group (NBS/GFG) (Special Tax Consultant); and other consultants, as needed;
2) Authorize the Auditor-Controller to execute the Deposit and Reimbursement Agreement between El Dorado County and the Developer upon final approval by County Counsel and Risk Management; and
3) Authorize the Auditor-Controller to work with the Assessment & Community Facilities District Screening Committee members and contracted consultants to consider the Developer's request to begin the proceedings of forming and financing a new Mello Roos Distric | Approved | Pass |
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18-1493
| 1 | 3. | Agenda Item | Chief Administrative Office, Facilities Division and Department of Transportation recommending the Board take the following actions related to the Certified Final Environmental Impact Report for the Public Safety Facility Project:
1) Approve the Addendum, which focuses on roadway improvements and signalization planned for the intersections of Missouri Flat Road/Industrial Drive and Missouri Flat Road/Enterprise Drive, to the Certified Environmental Impact Report adopted by the Board of Supervisors on March 8, 2016 for the Public Safety Facility Project; and
2) Approve the Public Safety Facility Project as revised in the Addendum to the Certified Environmental Impact Report.
FUNDING: Roadway Improvements: Tribe Funds (46%), General Fund/Discretionary - Contribution from the Sheriff's Department (27%), Accumulative Capital Outlay Fund (16%), and Traffic Impact Mitigation Fees - Zones 1-7 (11%). (Local Funds) | Approved | Pass |
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18-1573
| 1 | 4. | Agenda Item | Department of Human Resources recommending the Board order the Auditor-Controller to disburse $48,363.82, which includes an assignment fee of $1,400.00, from the Risk Management Fund to Structured Assignments, Inc., on behalf of employee E. K., in settlement of a grievance regarding future retirement benefits.
FUNDING: Risk Management General Liability Fund. | Approved | Pass |
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16-0305
| 80 | 5. | Agenda Item | Chief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3) | Approved | Pass |
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18-1522
| 1 | 6. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 221-2018, which delegates authority to the Director of the Health and Human Services Agency to execute any agreement, amendment or other document resulting from the California Emergency Solutions and Housing Program Notice of Funding Availability application;
2) Designate the Health and Human Services Agency as the Administrative Entity for purposes of this grant opportunity; and
3) Delegate authority to the HHSA Chief Fiscal Officer and Assistant Director of Administration and Finance to execute any financial or programmatic documents, as needed.
FUNDING: State and Federal Funding, specifically the California Emergency Solutions and Housing Program. | Approved | Pass |
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18-1107
| 1 | 7. | Agenda Item | Community Development Services, Environmental Management Department, recommending the Board consider the following:
1) Accept a grant award funded through the State of California, Department of Resources Recycling and Recovery, Household Hazardous Waste Grant Program, Fiscal Year 2018-19, in the amount of $34,771, for the term of upon award and acceptance of funds through September 30, 2021; and
2) Delegate authority to the Environmental Management Department Director, or designee, to execute the Grant Agreement and all grant related documents, including, but not limited to, amendments, requests for payment, reports, and all associated documents necessary to secure and expend the funds for the purpose of implementing the Household Hazardous Waste Grant Program if the documents do not affect the amount or term.
FUNDING: Non-General Fund / State of California, Department of Resources Recycling and Recovery, Household Hazardous Waste Discretionary Grant, Fiscal Year 2018-19 funds. | Approved | Pass |
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18-1155
| 1 | 8. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 3167 with Nichols Consulting Engineers, Chtd., in the not-to-exceed amount of $215,496.98 to provide environmental and geotechnical support services for the San Bernardino Class 1 Bike Path Project, CIP 95117, for a term commencing upon execution by both parties and expiring upon completion of the design phase of the project; and
2) Make findings in accordance with Section 3.13.030 of the County Ordinance that it is more economical and feasible to engage an independent contractor for environmental and geotechnical support services.
FUNDING: Tahoe Regional Planning Agency Air Quality Mitigation Funds (6%), Congestion Mitigation and Air Quality Program (25%), Surface Transportation Block Grant (69%). (Local and Federal Funds) | Approved | Pass |
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18-1511
| 1 | 9. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board approve the following:
1) Award Bid 19-745-016 for the purchase of Plant Mix Asphalt Concrete for the East Slope to the low qualified bidders, Tahoe Asphalt of South Lake Tahoe, CA as the primary supplier and Bing Materials of Minden , NV as the secondary supplier;
2) Authorize the Purchasing Agent to issue two purchase contracts in the total amount of $675,000.00, one to Tahoe Asphalt in the amount of $495,000.00 as the primary supplier, and one to Bing Materials in the amount of $180,000.00 for a thirty-six month (36-month) award period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Non-General Funding and Road Fund Discretionary Funds. (Tribe Funds) | Approved | Pass |
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18-1548
| 1 | 10. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board authorize the Department of Transportation to enter into negotiations with the owner(s), or their designated representative, of APNs 327-270-43, 327-270-46, 327-270-50, 051-250-51, and 051-250-54 located in Diamond Springs, acquisitions are necessary for the Diamond Springs Parkway - Phase 1B Project, and appoint Kyle Lassner, Right of Way Supervisor, as the real estate negotiator on behalf of the County.
FUNDING: Local Tribe Funds (18%), Utility Agencies (13%), Traffic Impact Mitigation Fees (36%), Master Circulation and Funding Plan (32%), and Road Fund (<1%). (Local Funds) | Approved | Pass |
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18-1503
| 1 | 11. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board approve the following:
1) Award Bid 19-288-010 for the purchase of High Performance Cold Patch Mix for the West Slope of El Dorado County to the sole qualified bidder, Syar Industries of Napa, CA;
2) Authorize the Purchasing Agent to issue a contract purchase order in the amount of $150,000 for a thirty-six month (36-month) period following Board approval; and
3) Authorize the Purchasing Agent to increase the contract purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund Discretionary. | Approved | Pass |
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18-1516
| 1 | 12. | Agenda Item | Surveyor's Office recommending the Board adopt and authorize the Chair to sign Resolution 219-2018 for Abandonment of Easement 18-011 to abandon a portion of the Public Utility Easements established on Lots 156, 157 and 158 of "The Summit Unit No. 2”, recorded at Book H of Subdivisions at Page 26, and reflected on Parcel 2 recorded in Book 46 of Parcel Maps at page 44 and further identified as Assessor's Parcel 110-312-31. | Approved | Pass |
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18-1517
| 1 | 13. | Agenda Item | Surveyor's Office recommending the Board adopt and authorize the Chair to sign Resolution 220-2018 for Abandonment of Easement SV18-0001 to abandon a Public Utility Easement on Lot 283 of "Stonegate Village Unit No. 4”, recorded at Book G of Subdivisions at Page 50, identified as Assessor's Parcel 125-383-16. | Approved | Pass |
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18-0900
| 1 | 14. | Agenda Item | District Attorney recommending the Board consider the following:
1) Approve and authorize the acceptance of a grant award in the amount of $270,060 from the California's Governor's Office of Emergency Services for the Violence Against Women Vertical Prosecution Program for the period of July 1, 2018 - June 30, 2019;
2) Approve and authorize the Chair to sign the Certification of Assurance of Compliance Violence Against Women Act;
3) Authorize the District Attorney to execute the Grant Award Agreement and required documents, including any extensions or amendments thereof which do not increase the net county costs;
4) Approve and authorize the Chair to sign a budget transfer increasing revenue and expense appropriations;
5) Adopt and authorize the Chair to sign Personnel Allocation Resolution 222-2018, thereby amending the current authorized personnel allocation to increase the Deputy District Attorney allocation by 1.0 Limited-Term full time equivalent for the period of October 16, 2018 - June 30, 2021, or as long as the funding lasts; and
6) Approve and authorize the Purchasi | Approved | Pass |
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18-1189
| 1 | 15. | Agenda Item | District Attorney recommending the Board consider the following:
1) Adopt and authorize the Chair to sign Resolution 223-2018 authorizing the District Attorney to execute a Grant Award Agreement with the California Department of Insurance for the Automobile Insurance Fraud Program for Fiscal Year 2018-19 in the amount of $231,870 including any extensions or amendments thereof which would not increase net county costs;
2) Adopt and authorize the Chair to sign Resolution 224-2018 authorizing the District Attorney to execute a Grant Award Agreement with the California Department of Insurance for the Workers' Compensation Insurance Fraud Program for Fiscal Year 2018-19 in the amount of $353,173 including any extensions or amendments thereof which would not increase net county costs;
3) Approve and authorize the Chair to sign a budget transfer increasing revenue and expense appropriations for the Automobile Insurance Fraud Program by $110,103 for salary and benefits;
4) Adopt and authorize the Chair to sign Personnel Allocation Resolution 225-2018 thereby amending the current aut | Approved | Pass |
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18-1533
| 1 | 16. | Agenda Item | Probation Department recommending the Board consider the following:
1) Make findings in accordance with Chapter 3.13, Section 3.13.030 County Ordinance, that it is more economical and feasible to continue to contract out to provide for the mental health needs of minors (wards) of the Probation Department as previously contracted through New Morning Youth & Family Services, Inc. Agreement 295;
2) Approve and authorize the Chair to sign Agreement 3249 with New Morning Youth & Family Services, Inc. for the provision of therapeutic counseling services. This agreement is for a three (3) year term beginning November 1, 2018, for a not to exceed amount of $287,400; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3249, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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18-1521
| 1 | 17. | Agenda Item | Probation Department recommending the Board consider the following:
1) Make findings in accordance with Chapter 3.13, Section 3.13.030 County Ordinance, that it is more economical and feasible to continue to contract out to provide access to proprietary cloud-based software and as-needed specialized training services to the Probation Department as previously contracted through Noble Software Group, LLC Agreement 92;
2) Approve and authorize the Chair to sign Agreement 3408 with Noble Software Group, LLC to provide training, access and use license of a proprietary cloud-based assessment service. This agreement is for a three (3) year term beginning October 28, 2018, for a not to exceed amount of $117,607; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3408, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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18-1590
| 1 | 18. | Agenda Item | Recorder-Clerk recommending the Board:
1) Recognize and acknowledge Jane Kohlstedt, Assistant County Recorder, on her retirement from the County of El Dorado after 29 years of dedicated service; and
2) Approve and authorize the Board to sign a Proclamation recognizing Jane Kohlstedt's dedication to public service and to congratulate her on her retirement on October 31, 2018. (Est. Time: 10 Min.) | Approved | Pass |
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18-1377
| 1 | 19. | Agenda Item | HEARING - Sheriff’s Office recommending the Board adopt and authorize the Chair to sign Resolution 204-2018 to establish an Emergency Alarm System fee schedule to become effective 30 days from the adoption of the amendment of Title 5, Chapter 5.44 Emergency Alarm Systems El Dorado County Code of Ordinances. (Est. Time: 15 Min.)
FUNDING: General Fund Revenue. | Approved | Pass |
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18-1496
| 1 | 20. | Agenda Item | District Attorney recommending the Board consider the following:
1) Approve and authorize the acceptance of a grant award in the amount of $272,667 from the California's Governor's Office of Emergency Services for the Sexual Assault Law Enforcement Specialized Units Program for the period of October 1, 2018 - September 30, 2019;
2) Approve and authorize the Chair to sign the Certification of Assurance of Compliance Violence Against Women Act;
3) Authorize the District Attorney to execute the Grant Award Agreement and required documents, including any extensions or amendments thereof which would not increase net county costs;
4) Approve and authorize the Chair to sign a budget transfer increasing revenue and expense appropriations within the District Attorney's Office operating budget by $153,375 for estimated grant revenue to be received in Fiscal Year 2018-19;
5) Approve the use of Supplemental Local Law Enforcement funds for Front-line law enforcement personnel and the equipment necessary to operate the Sexual Assault Law Enforcement Specialized Units Program, which will als | Approved | Pass |
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18-1557
| 1 | 21. | Agenda Item | Supervisor Ranalli recommending Board:
1) Receive and file presentation provided by Henry Brzezinski, Chief El Dorado County Animal Services, Community Services Division, Health and Human Services Agency, recognizing the community volunteers who dedicate their time and knowledge to support Animal Services and the Shelter; and
2) Approve and authorize the signatures of all five Board members on Proclamations recognizing these volunteers for their service. (Est. Time: 30 Min) | Approved | Pass |
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18-1589
| 1 | 22. | Agenda Item | Chief Administrative Office recommending the Board receive a presentation from Kathleen Dodge of the El Dorado County Chamber of Commerce - Film Commission on activities completed for Fiscal Year 2017-18. (Est. Time: 20 Min.)
FUNDING: N/A | Received and Filed | |
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18-1567
| 1 | 23. | Agenda Item | Chief Administrative Office recommending the Board receive and file a presentation by representatives from PG&E providing information on PG&E's Community Wildfire Safety Program. (Est. Time: 30 Min.) | Received and Filed | |
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18-1608
| 1 | 24. | Agenda Item | Supervisor Ranalli recommending the Board receive and file presentation by Alan Ehrgott, Executive Director of the American River Conservancy, providing information on "WakamatsuFest150" a sesquicentennial festival to be hosted on June 6-9, 2019, at Wakamatsu Farm in Placerville to honor the 150th Anniversary of the first Japanese colonists' arrival in America to establish the Wakamatsu Tea and Silk Farm on June 8, 1869, and to celebrate 150 years of Japanese-American heritage, arts and cuisine. (Est. Time: 30 Min.) | Received and Filed | |
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18-1561
| 1 | 25. | Agenda Item | Supervisor Ranalli recommending the Board receive a presentation by Janet Sambucetti, President of the El Dorado County Chapter of People to People and the youth delegates who participated in this year's People to People Youth Summit in Warabi, Japan, that provides details on the delegates' experiences as guests of the City of Warabi, Japan. (Est. Time: 20 Min.) | Received and Filed | |
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18-1604
| 1 | 26. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title:Courtside Manor Homeowners Association v. County of El Dorado; El Dorado County Board of Supervisors; and Does 1 to 20; Sergei Oleshko and CoreCare Foundation, Real Parties in Interest (El Dorado County Superior Court Case No. PC20180494). Number of potential cases: (1). (Est. Time: 5 Min.) | Action Reported | |
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18-1611
| 1 | 27. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Thomas Austin and Helen Austin v. the County of El Dorado, and Does 1 through 50, El Dorado County Superior Court Case PC20150633; Number of potential cases: (1). (Est. Time: 5 Min.) | No Action Reported. | |
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18-1606
| 1 | 28. | Closed Session Item | Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: This body will hold a closed session to give instructions to its negotiator for the Diamond Springs Parkway - Phase 1B Project regarding the real properties located in Diamond Springs with APNs 327-270-43 and 327-270-46, owned by James E. Teter and Elizabeth Ann Teter, Trustees under The Teter 1991 Revocable Living Trust dated July 22, 1991, and 327-270-50, owned by James E. Teter and Elizabeth Ann Teter, as Trustees under "The Teter Family Trust", Declaration of Trust dated April 4, 1978.
Instructions to El Dorado County’s negotiator will concern price and terms of payment. Kyle Lassner, Right-of-Way Supervisor, will be the negotiator on behalf of El Dorado County. The parties with whom El Dorado County’s negotiator may negotiate are those parties identified above and their agents and successors. (Est. Time: 5 Min.) | No Action Reported. | |
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18-1607
| 1 | 29. | Closed Session Item | Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: This body will hold a closed session to give instructions to its negotiator for the Diamond Springs Parkway - Phase 1B Project regarding the real properties located in Diamond Springs with APNs 051-250-51 and 051-250-54, owned by Michael D. Lindeman and Lorraine D. Lindeman, Trustees of the Lindeman Family 2005 Trust dated October 17, 2005.
Instructions to El Dorado County’s negotiator will concern price and terms of payment and agreement. Kyle Lassner, Right-of-Way Supervisor, will be the negotiator on behalf of El Dorado County. The parties with whom El Dorado County’s negotiator may negotiate are those parties identified above and their agents and successors. (Est. Time: 5 Min.) | No Action Reported. | |
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18-1577
| 1 | 30. | Closed Session Item | Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Number of potential cases: (1). (Est. Time: 10 Min.) | Continued | |
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18-1632
| 1 | 31. | Agenda Item | Chief Administrative Office recommending the Board approve the use of the Design-Build construction project delivery method for the El Dorado County Adult Local Criminal Justice Facility project funded with SB 844 Adult Local Criminal Justice Facilities - 2016 Financing Program.
FUNDING: SB 844. | Approved | Pass |
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18-1615
| 1 | 32. | Agenda Item | Director of Human Resources recommending the Board approve and authorize the Chair to sign the Memorandum of Agreement appointing Tiffany Schmid to the position of Director of Planning and Building, effective October 27, 2018 at step 4 of the salary range (annual salary of $168,688).
FUNDING: General Fund. | Approved | Pass |
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18-1620
| 1 | 33. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 10 Min.) | No Action Reported. | |
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