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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 12/11/2018 9:00 AM Minutes status: Draft  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
Attachments:
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18-1886 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of the Board on December 4, 2018.   Not available Not available
18-1856 12.Agenda ItemChief Administrative Office recommending the Board receive, review, and file annual reports for the Fiscal Year ending June 30, 2018, as required under the Mitigation Fee Act (Cal. Gov. Code §66000 et seq.) related to the development impact mitigation fee collected by the County for the benefit of various Special Districts. FUNDING: Fees collected on behalf of Special Districts; no County funding.   Not available Not available
18-1860 13.Agenda ItemChief Administrative Office recommending the Board: 1) Approve and authorize the Chair to sign the attached Budget Transfer Form and accompanying schedule of amendments to the Fiscal Year 2018-19 Adopted Budget, reflecting Board approved uses for additional General Fund monies, as previously approved on November 20, 2018; and 2) Approve and authorize the Chair to sign Resolution 248-2018 amending the Authorized Personnel Allocation Resolution to reflect position changes approved on November 20, 2018, as part of the above referenced budget additions. (4/5 vote is required to approve the Budget Amendment.) FUNDING: County-wide Budget.   Not available Not available
18-1896 14.Agenda ItemChief Administrative Office recommending the Board appoint the Director of Human resources as its designated representative to negotiate the salary, compensation in the form of fringe benefits, and other related terms and conditions of employment with the candidate for Director of Health & Human Services Agency in accordance with Government Code section 54957.6. FUNDING: This item requires no funding.   Not available Not available
18-1897 15.Agenda ItemChief Administrative Office recommending the Board appoint the Director of Human resources as its designated representative to negotiate the salary, compensation in the form of fringe benefits, and other related terms and conditions of employment with the candidate for Registrar of Voters in accordance with Government Code section 54957.6. FUNDING: This item requires no funding.   Not available Not available
18-1821 16.Agenda ItemCounty Counsel recommending the Board adopt and authorize the Chair to sign Resolution 246-2018, which adopts a revised County Conflict of Interest Code and rescinds Resolution 194-2016. FUNDING: N/A   Not available Not available
18-1822 17.Agenda ItemCounty Counsel recommending the Board review and approve the attached revised conflict of interest codes received from local public entities within the County. FUNDING: N/A   Not available Not available
18-1869 18.Agenda ItemElections Department recommending the Board declare the results of the official canvass of the November 6, 2018 Gubernatorial General Election conducted by the Recorder-Clerk/Registrar of Voters. The results of the votes cast at the Gubernatorial General Election held on November 6, 2018 were certified by the Recorder-Clerk/Registrar of Voters on December 4, 2018. The Elections Department recommends the Board declare the results of the official canvass. FUNDING: N/A   Not available Not available
18-1876 19.Agenda ItemHuman Resources Department recommending the Board approve and adopt the revised Human Resources Department class specification: Human Resources Analyst I/II. FUNDING: N/A   Not available Not available
18-1870 110.Agenda ItemHuman Resources Department recommending the Board: 1) Approve and adopt the new County-wide class specification of Administrative Analyst Supervisor, and 2) Adopt and authorize the Chair to sign Resolution 249-2018 to approve the job class number, bargaining unit, and salary range for the new classification of Administrative Analyst Supervisor. FUNDING: N/A   Not available Not available
18-1786 111.Agenda ItemSupervisor Ranalli recommending the Board approve and authorize the Chair to sign a Proclamation recognizing December 15, 2018, as Bill of Rights Day in El Dorado County.   Not available Not available
16-0305 8512.Agenda ItemSupervisor Ranalli recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 12/4/18, Item 9)   Not available Not available
18-1774 113.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 3520 with Summitview Child and Family Services, Inc., for the provision of Specialty Mental Health Services for children and young adults, in the amount of $2,928,677, for the term of two and one-half (2.5) years from January 1, 2019 through June 30, 2021; 2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Summitview Child and Family Services for services provided under this Agreement 3520 because the County does not have the qualified staff nor the facilities to provide said services; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3520, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management FUNDING: 50% Medi-Cal; 50% a combination of Mental Health Services Act and 1991 / 2011 Realignment.   Not available Not available
18-1776 114.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 3522 with Tahoe Youth and Family Services, Inc., for the provision of Specialty Mental Health Services for children and young adults, in the amount of $115,596, for the term of two and one-half (2.5) years from January 1, 2019 through June 30, 2021; 2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Tahoe Youth and Family Services for services provided under this Agreement 3522 because the County does not have the qualified staff nor the facilities to provide said services; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3522, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 50% Medi-Cal; 50% a combination of Mental Health Services Act and 1991 / 2011 Realignment.   Not available Not available
18-1779 115.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 3525 with Summitview Child and Family Services, Inc., for the provision of Specialty Mental Health Services for children and young adults in a Group Home, in the amount of $1,831,673, for the term of two and one-half (2.5) years from January 1, 2019 through June 30, 2021; 2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Summitview Child and Family Services for services provided under this Agreement 3525 because the County does not have the qualified staff, nor the facilities to provide said services; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3525, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 50% Medi-Cal; 50% a combination of Mental Health Services Act and 1991 / 2011 Realignment.   Not available Not available
18-1829 116.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Award Request for Proposals (RFP) 19-918-025, to all qualified proposers, including Staples and Associates, Conforti Plumbing, Inc., and Jonas Heating and Cooling, for the provision of home energy weatherization related services to qualifying, low-income residents of El Dorado County; 2) Authorize HHSA to negotiate an Agreement for Services with (1) Staples and Associates, Inc., (2) Conforti Plumbing, Inc., and (3) Jonas Heating and Cooling, Inc., with a total not-to-exceed amount for each agreement to be negotiated, and a term effective on execution through June 30, 2022; 3) Authorize the Purchasing Agent to execute said Agreements for Services, contingent upon approval by County Counsel and Risk Management; and 4) Authorize the Purchasing Agent, or designee, to execute any amendments relating to the Agreements developed in association with RFP 19-918-025, which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Funding av   Not available Not available
18-1841 117.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve the Children’s Medical Services Program Budgets and Work Plans for the County of El Dorado for Fiscal Year 2018-2019 for the provision of required preventive and specialized health care services to children from birth to 21 years of age who are afflicted with life-threatening and/or severe life-altering chronic medical conditions, with an estimated maximum reimbursement amount of $1,076,198; 2) Delegate authority to the HHSA Director to execute the Certification Statements and any additional documents related to this funding, if any; and 3) Authorize the HHSA Director, Assistant Director of Administration and Finance, or the Chief Fiscal Officer to execute any required fiscal and programmatic reports. FUNDING: 59% Federal Children’s Medical Services Allocation, 32% State Children’s Medical Services Allocations, 6% Public Health Realignment Fund Match, 1% Social Services Realignment Fund Match, and 1% County General Fund Match.   Not available Not available
18-1275 118.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Funding Agreement 3304 with Marshall Medical Center, to support the operation of the Public Health Hospital Preparedness Program, effective upon execution through 03/31/2019 with a maximum funding amount of $26,935.00; and 2) Authorize the Health and Human Services Agency Director, or designee, to execute further documents relating to Funding Agreement 3304, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Hospital Preparedness Program, which is federal fund pass thru from California Department of Public Health.   Not available Not available
18-1695 119.Agenda ItemCommunity Development Services, Administration and Finance Division and Department of Transportation, recommending the Board receive and file the Annual Report of Special Taxes for County Service Areas 3 and 9 Zones of Benefit for Fiscal Year 2017/2018 (Annual Report), pursuant to Section 50075.3 of California Government Code. FUNDING: County Service Area 3 and 9 Zones of Benefit Special Taxes provide full funding for preparation and filing of this Annual Report.   Not available Not available
18-1686 120.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board approve the Board of Supervisors Policy G-3, Dead Animal Disposal, with the original administrative modifications. FUNDING: N/A   Not available Not available
18-1704 121.Agenda ItemCommunity Development Services, Department of Transportation - Fleet Services Unit, recommending the Board consider the following: 1) Authorize the Purchasing Agent to utilize the State of California competitively bid Contract 1-18-23-20A for the acquisition of one (1) 2019 Ford F-150, Super Crew Cab Pick Up, 4x4 for the Department of Transportation - Fleet Services Unit; 2) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Downtown Ford Sales of Sacramento, CA. in the amount of $35,525 plus applicable delivery, fees and taxes (estimated at $2,685) for a one time purchase following Board approval and; 3) Make findings that this purchase is exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.16, Section D. FUNDING: Fleet Internal Service Fund.   Not available Not available
18-1569 122.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board: 1) Make findings in accordance with Section 3.13.030 of the County Ordinance that it is more economical and feasible to engage an independent contractor for on-call structural design support services; and 2) Approve and authorize the Chair to sign Agreement for Services 3392 with Drake Haglan & Associates, Inc. to provide on-call structural engineering services in the not-to-exceed amount of $950,000 for a period beginning upon execution and expiring three years thereafter. FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding.   Not available Not available
18-1726 123.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board consider the following: 1) Accept the subdivision improvements for West Valley Village, Lot V (TM 12-1507) as complete as of July 1, 2018; 2) Reduce Performance Bond K09283420 from $3,092,889.10 to $370,860.84, which is ten percent of the total cost of the subdivision improvements (not ten percent of the bond). This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborer and Materialmens Bond K09283420 in the amount of $1,854,304.18 for six (6) months to guarantee payments to persons furnishing labor, materials, or equipment; 4) Accept the bike path improvements for West Valley Village (Blackstone) Class 1 Bike/Pedestrian Trail, Phase 1 and Phase 2 (TM 99-1359) as complete as of July 1, 2018; 5) Reduce Phase 1 Performance Bond 929607009 from $1,269,320.60 to $126,932.06, which is ten percent of the total improvements. This amount guarantees against any defective work, labor done   Not available Not available
18-1667 124.Agenda ItemSheriff's Office recommending the Board authorize the Chair to ratify a Memorandum of Understanding between the Sheriff's Office (SO) and the Placerville Police Department (PPD), where the SO provided emergency dispatch services for the PPD on an as needed basis for the term of August 1, 2018 to October 31, 2018, due to PPD's limited resources during the term of the agreement. FUNDING: Reimbursement from PPD.   Not available Not available
18-1738 125.Agenda ItemSheriff's Office, recommending the Board adopt and authorize the Chair to sign Resolution 250-2018, amending the Authorized Personnel Allocation Resolution 132-2018: 1) Thereby deleting the current vacant 1.0 full time equivalent (FTE) Department Analyst I/II allocation and adding 1.0 FTE Administrative Analyst I/II, effective January 5, 2019; and 2) Thereby deleting the current vacant 1.0 full time equivalent (FTE) Senior Department Analyst I/II allocation and adding a 1.0 FTE Senior Administrative Analyst I/II, effective January 5, 2019. FUNDING: General Fund.   Not available Not available
18-1893 126.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Appointment. Title: Registrar of Voters. (Est. Time: 15 Min.)   Not available Not available
18-1895 127.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources or designee. Unrepresented Employee: Registrar of Voters. (Est. Time: 15 Min.)   Not available Not available
18-1892 128.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Appointment. Title: Director of Health & Human Services Agency. (Est. Time: 15 Min.)   Not available Not available
18-1894 129.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources or designee. Unrepresented Employee: Director of Health & Human Services Agency. (Est. Time: 15 Min.)   Not available Not available
18-1882 130.Agenda ItemSupervisor Ranalli recommending the Board: 1) Recognize Cherie Raffety, El Dorado County Treasurer-Tax Collector; Rich Briner, El Dorado County Surveyor; and William E. "Bill" Schultz, El Dorado County Recorder-Clerk, Registrar of Voters, and Director of Veterans Affairs for their service to the County of El Dorado as elected department heads; and 2) Approve and authorize all five Board members to sign individual Proclamations that recognize each of these three elected officials in appreciation for their service and to acknowledge each as they prepare to leave elected office in January 2019. (Est. Time: 30 Min.)   Not available Not available
18-1850 131.Agenda ItemHEARING - Community Development Services, Environmental Management Department, recommending the Board consider the following regarding the solid waste collection rates for South Tahoe Refuse Co., Inc., Areas A and B: 1) Based on the analysis completed by Crowe LLP, find that a 3.11% increase to the existing rates be in accordance with the interim year rate setting process as outlined in the Solid Waste Rate Setting Policies and Procedures Manual; and 2) Adopt and authorize the Chair to sign Resolution 247-2018 authorizing an increase to the solid waste collection rates for South Tahoe Refuse Co., Inc., Areas A and B, by 3.11% for the 2019 interim year, and by the remaining 3.08% that was deferred from the 2018 base year rate increase to the 2019 interim year, for a total rate increase of 6.19%, to be effective January 1, 2019. (Est. Time: 15 Min.) FUNDING: User Fees, Franchise Fees. (No Federal Funding)   Not available Not available
18-1789 132.Agenda ItemSupervisor Ranalli recommending the Board receive and file presentation on the Fire Adapted 50 Collaborative Vegetation Management Program Update, provided by Mark Egbert, District Manager of the El Dorado County and Georgetown Divide Resources Conservation Districts, and Tom Tinsley, Unit Forester, CAL-FIRE Amador-El Dorado Unit. (Est. Time: 30 Min.)   Not available Not available
18-1740 133.Agenda ItemChief Administrative Office recommending the Board: 1) Receive and file a report on the County’s emergency response system, including operational roles and responsibilities, and funding sources and uses; 2) Provide direction to staff to proceed with the transfer of existing Emergency Preparedness and Emergency Medical System program functions from the Health and Human Services Agency to the Chief Administrative Office, as outlined in Recommendation (1) below; and 3) Provide direction to staff regarding which, if any, of the remaining three (3) recommendations, detailed at the end of this report, should be implemented. (Est. Time: 30 Min.) FUNDING: State and Federal; General Fund.   Not available Not available
18-1866 134.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organization: El Dorado County Employees Association Local 1 representing employees in the General, Professional, and Supervisory Bargaining Units; Operating Engineers Local 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; and El Dorado County Managers' Association. (Est. Time: 20 Min.)   Not available Not available