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Meeting date/time:
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1/8/2019
9:00 AM
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Minutes status:
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Final
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Meeting location:
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330 Fair Lane, Placerville, CA
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19-0028
| 1 | 1. | Agenda Item | Election of the Chair, Vice Chair and Second Vice Chair of the El Dorado County Board of Supervisors for 2019. (Est. Time: 5 Min.) | Approved | Pass |
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19-0081
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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19-0037
| 1 | 2. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting of the Board on December 18, 2018. | Approved | Pass |
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18-1965
| 1 | 3. | Agenda Item | Fair Manager recommending the Board approve and authorize the Chair to sign the 2019 El Dorado County Fair Budget in the amount of $1,323,075, as approved by the El Dorado County Fair Board of Directors at their December 5, 2018 Board Meeting.
FUNDING: No County funds are included in the Fair Association budget. | Approved | Pass |
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18-1950
| 1 | 4. | Agenda Item | Chief Administrative Officer and Auditor-Controller recommending the Board approve and adopt revisions to Policy B-12, Fiscal Review Process.
FUNDING: N/A | Approved | Pass |
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19-0012
| 1 | 5. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board authorize the Purchasing Agent to sign the El Dorado Irrigation District Service Application - Water and Wastewater with an estimated cost of $420,777 as related to the Public Safety Facility Project pending County Counsel review and approval.
FUNDING: Public Safety Facility - United States Department of Agriculture Loan - General Fund | Approved | Pass |
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18-1929
| 1 | 6. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board authorize the Chair to sign Amendment I to Agreement No. 355-C1899 with PRIDE Industries One, Inc., pertaining to Job Order Contracting (JOC), to increase compensation by $1,500,000 for an amended not-to-exceed of $3,000,000 with no change in the term.
FUNDING: Accumulated Capital Outlay Fund | Approved | Pass |
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18-1842
| 1 | 7. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board declare four service weapons as surplus and approve the sale of the weapons to retiring Sheriff Officers Deputy Rich Marshall, Detective Jeff Lewallen, Detective Jeremy Funk, and Detective Jamey Morgan.
FUNDING: The Sheriff Office Armory will receive the funds paid by the retiring employees. | Approved | Pass |
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18-1868
| 1 | 8. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof.
FUNDING: Various. | Approved | Pass |
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16-0305
| 87 | 9. | Agenda Item | Chief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3) | Approved | Pass |
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18-1939
| 1 | 10. | Agenda Item | Clerk of the Board recommending the Board make the following District specific appointments to various Boards, Commissions or Committees for the terms stated.
District I
Assessment Appeals Board: Reappoint Wendi-Mae Davis, Member, Term Expiration 08/30/2020.
Cemetery Advisory Committee: Reappoint Melinda A. Peak, District Member, Term Expiration 01/01/2021.
District III
Cemetery Advisory Committee: Reappoint Michael D. Roberts, District Member, Term Expiration 01/01/2021.
District IV
Fair Association Board of Directors: Reappoint Karen Feathers, District Member, Term Expiration 01/01/2023.
Fish and Game Committee: Reappoint Patrick Weddle, District Member, Term Expiration 01/01/2023.
Kelsey Cemetery District: Reappoint Tamara Thomas, Term Expiration 01/01/2023.
Planning Commission: Reappoint James Williams, District Member, Term Expiration 01/01/2023
District V
Assessment Appeals Board: Reappoint Douglas Clymer, Term Expiration 08/30/2022
Commission on Aging: Reappoint Ronald B. Zehren, Term Expiration 01/01/23
Community and Economic Development Advisory Committee: Reappoint Leon | Approved | Pass |
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18-1961
| 1 | 11. | Agenda Item | Clerk of the Board recommending the Board make the following Non-District specific appointments to various Boards, Commissions or Committees for the terms stated.
Agricultural Commission
Reappoint Chuck Bacchi, Livestock Industry Representative, Term Expiration 1/1/2023.
Reappoint Ron Mansfield, Fruit/Nut Representative, Term Expiration 1/1/2023.
Behavioral Health Commission
Appoint Karis Holman, Member, Term Expiration, 1/1/2022.
Appoint Debra Thornburgh, Member, Term Expiration 1/1/2022.
Board of Appeals
Reappoint Bill Carey, Community At Large, Term Expiration 1/1/2022.
Reappoint James (JR) Rahrick, Engineer, Term Expiration 1/1/2022.
Civil Service Commission
Reappoint Kenneth E. Cater, Member, Term Expiration 1/1/2023.
Reappoint Edward I. Miller, Member, Term Expiration 1/1/2023.
Clean Tahoe Community Task Force
Reappoint Peter Spellman, Member, Term Expiration 1/1/2021
Commission on Aging
Reappoint Roberta Rimbault, Member At Large, Term Expiration, 1/1/2021.
Diamond Springs and El Dorado Community Advisory Committee
Reappoint Bob Smart, Member, Term Expiration 1/1/2022.
| Approved | Pass |
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18-1909
| 1 | 12. | Agenda Item | County Counsel recommending the Board authorize the continuation of the current Perpetual Agreement, Contract 485 (previous Agreement 252-S1611) with WebQA, which provides a central, web-based platform to capture and track responses to Public Records Act requests, for the 2019 calendar year, pursuant to the requirement of El Dorado County Policy C-17, Procurement Policy.
FUNDING: General Fund | Approved | Pass |
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19-0007
| 1 | 13. | Agenda Item | Human Resources Department recommending the Board:
1) Adopt and authorize the Chair to sign the negotiated Letter of Agreement (LOA) to the Memorandum of Understanding (MOU) between the County of El Dorado (County) and El Dorado County Law Enforcement Management Association (EDCLEMA) representing the Law Enforcement Sworn Management (SM) bargaining unit; and
2) Direct the Human Resources Department and the Auditor-Controller's Office to administer and implement the LOA provisions.
FUNDING: N/A | Approved | Pass |
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18-1758
| 1 | 14. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board adopt and authorize the Chair to sign Resolution 001-2019, amending the Authorized Personnel Allocation Resolution (132-2018), thereby deleting 0.55 Full Time Equivalent (FTE) Health Program Specialist and adding 0.5 FTE Health Education Coordinator.
FUNDING: State Funds: Proposition 99 Tobacco Use Prevention Program (TUPP) funds, and 1991 Realignment. | Approved | Pass |
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18-1525
| 1 | 15. | Agenda Item | Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with MKD Construction, Inc., for the Lakeview Drive Road Repair Project, Contract PW 18-31215, CIP 78722, Contract 2752; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Local and state discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services to obtain reimbursement of up to 93.75% (Local, State, and Federal). | Approved | Pass |
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18-1707
| 1 | 16. | Agenda Item | Department of Transportation recommending the Board:
1) Make findings in accordance with Section 3.13.030 of the County Ordinance that it is more economical and feasible to engage an independent contractor for on-call materials testing services; and
2) Approve and authorize the Chair to sign Agreement for Services 3498 with Geocon Consultants, Inc. to provide on-call materials testing services in the not-to-exceed amount of $110,000 for a period beginning upon execution and expiring three years thereafter.
FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding. | Approved | Pass |
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18-1867
| 1 | 17. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign Agreement 3588 for Sale of Mitigation Credits with Westervelt Ecological Services, LLC, as owner of the Cosumnes Floodplain Mitigation Bank, for the sale of 0.66 in Riparian Habitat credits to the County of El Dorado for a total purchase price of $56,100, as necessary mitigation for the construction of the Greenstone Road at Slate Creek - Bridge Replacement Project, CIP 77137/36105019.
FUNDING: Highway Bridge Program (99% Federal), RSTP Exchange Funds (1% State). | Approved | Pass |
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18-1919
| 1 | 18. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 002-2019 approving the performance period extension of Subdivision Improvement Agreements for projects referenced in the Resolution, which is attachment B, for one year from the current performance date if the project improvements are not completed by said date.
FUNDING: N/A | Approved | Pass |
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18-1825
| 1 | 19. | Agenda Item | Surveyor's Office recommending the Board:
1) Approve and authorize the Chair to acknowledge and accept a Grant Deed, in fee title, a portion of 331-131-05 and a portion of 331-131-06, in order to provide benefit to the El Dorado Townsite Cemetery;
2) Authorize the Chair to sign a Certificate of Acceptance of Real Property and to record the Grant Deed with the Consent attached. Authorization for recording said Offer is pursuant to Government Code Section 7050 and;
3) Direct the County Surveyor to record a clear Certificate of Compliance for the portions of the subject parcels remaining after Grant Deed records.
FUNDING: N/A | Approved | Pass |
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18-1666
| 1 | 20. | Agenda Item | District Attorney recommending the Board:
1) Accept a grant from the Governor’s Office of Emergency Services for the Victim Witness Assistance Program in the amount of $481,190 for the period of October 1, 2018 - September 30, 2019, based on the received Letter of Intent;
2) Approve and authorize the Chair to sign the Certification of Assurance of Compliance;
3) Authorize the District Attorney to execute the Grant Award Agreement and required documents, including any extensions or amendments thereof which would not increase net county cost;
4) Approve and authorize the Chair to sign a budget transfer increasing revenue and expense appropriations within the District Attorney’s Office operating budget by $92,135 for estimated grant revenue to be received in Fiscal Year 2018/19 (4/5 vote required);
5) Approve the addition of a vehicle to the District Attorney’s Fiscal Year 2018/19 Fixed Asset List; and
6) Adopt and authorize the Chair to sign Personnel Allocation Resolution 003-2019, thereby amending the current authorized personnel allocation to include a 1.0 Limited-Term, full-time | Approved | Pass |
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19-0005
| 1 | 21. | Agenda Item | Sheriff’s Office recommending that the Board approve and authorize the Chair to sign and execute Reimbursement Agreement 3516 between the County and El Dorado Irrigation District (EID) for reimbursement of funds in the amount of $9,800 for the grant performance period that ends May 31, 2020 from the Fiscal Year 2017 Homeland Security Grant to update the EID’s Emergency Operations Plan (EOP).
FUNDING: Fiscal Year 2017 Homeland Security Grant | Approved | Pass |
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18-1968
| 1 | 22. | Agenda Item | Director of Human Resources recommending the Board approve and authorize the Chair to sign the Memorandum of Agreement appointing Don Semon to the position of Director, Health and Human Services Agency, effective February 2, 2019, at step 4 of the salary range (annual salary of $184,433.60), and severance compensation equal to six (6) months' base salary unless terminated for cause. (Est. Time: 5 Min.)
FUNDING: General Fund. | Approved | Pass |
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18-1969
| 1 | 23. | Agenda Item | Director of Human Resources recommending the Board appoint Bill O’Neill to the position of Registrar of Voters, effective January 9, 2019, at step 5 of the salary range (annual salary of $123,489.60). (Est. Time: 5 Min.)
FUNDING: General Fund. | Approved | Pass |
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19-0002
| 1 | 24. | Agenda Item | Health and Human Services Agency recommending the Board Approve the Final Passage (Second Reading) of Ordinance 5098, repealing and replacing El Dorado County Ordinance 4188, Article VIII - “Veterans Affairs Commission” Sections 2.20.510 - 2.20.570, to reflect current practices of the Veterans Affairs Commission which was established in 1991. (Cont. 1/8/2019, Item 24)
FUNDING: N/A | Approved | Pass |
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18-1887
| 1 | 25. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 3537 with Adolescence’s Last Resort, doing business as The Last Resort, for the provision of residential substance abuse treatment services for adolescents, in the amount of $150,000, with a three (3) year term retroactive to July 1, 2018 through June 30, 2021;
2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with The Last Resort for services provided under this Agreement 3537 because the County has neither the staff nor facilities to perform said services; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3537, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. (Est. Time: 10 min.)
FUNDING: Estimated at 28% Federal and 72% State (Realignment). | Approved | Pass |
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18-1887
| 1 | | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 3537 with Adolescence’s Last Resort, doing business as The Last Resort, for the provision of residential substance abuse treatment services for adolescents, in the amount of $150,000, with a three (3) year term retroactive to July 1, 2018 through June 30, 2021;
2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with The Last Resort for services provided under this Agreement 3537 because the County has neither the staff nor facilities to perform said services; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3537, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. (Est. Time: 10 min.)
FUNDING: Estimated at 28% Federal and 72% State (Realignment). | Approved | Pass |
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19-0025
| 1 | 26. | Agenda Item | The Planning and Building Department, in coordination with the Chief Administrative Office, recommending the Board create a new Ad Hoc Commercial Cannabis Committee and choose two members of the Board of Supervisors to sit on the ad hoc committee. (Est. Time: 5 Min.) | Approved | |
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18-1744
| 1 | 28. | Agenda Item | Chief Administrative Office recommending the Board receive a presentation from Heidi Hill Drum from Tahoe Prosperity Center on activities completed for Fiscal Year 2017-18. (Est. Time: 20 Min.)
FUNDING: N/A | Received and Filed | |
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18-1964
| 1 | 29. | Agenda Item | HEARING - To consider the recommendation of the Planning Commission on the proposed Title 130 Zoning Ordinance Minor Amendments submitted by El Dorado County. The minor changes include:
1) Revised Matrices of Allowed Uses (Sections 130.21.020, 130.22.020, and 130.24.020) to remove the requirement for an Administrative Permit for Vacation Home Rentals;
2) Removal of Vacation Home Rental Heading from Section 130.40.370; and
3) Corrections to inaccurate or obsolete code and document references.
Recommending the Board take the following actions:
1) Determine that the amendment to the Zoning Ordinance is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines, General Rule, which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environment; and
2) Adopt and authorize the Chair to sign Ordinance 5097 amending Title 130, Zoning, of the El Dorado County Ordinance Code. (Est. Time: 20 Min.) | Approved | Pass |
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18-1952
| 1 | 30. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organization: Operating Engineers Local 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; and El Dorado County Managers' Association. (Est. Time: 30 Min.) | No Action Reported. | |
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19-0040
| 1 | 31. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: Number of potential cases: (1). (Est. Time:15 Min.) | No Action Reported. | |
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19-0031
| 1 | 32. | Agenda Item | Supervisor Frentzen and Supervisor Veerkamp recommending the Board;
1) Authorize the withdrawal of the County from the El Dorado Water and Power Agency (“EDWPA”), a joint powers authority;
2) Authorize the Chair to sign a letter providing notice of withdrawal to the EDWPA; and
3) Authorize Supervisor Frentzen and Supervisor Veerkamp, as members of the Board’s ad-hoc committee, to discuss a potential successor agreement with the members of the El Dorado Irrigation District's (EID) ad-hoc committee once confirmed by EID. | Approved | Pass |
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19-0045
| 1 | 33. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 10 minutes ) | No Action Reported. | |
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19-0054
| 1 | 34. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1 ). (Est. Time: 15 Min.) | No Action Reported. | |
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