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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 1/15/2019 9:00 AM Minutes status: Draft  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
19-0144 1 Agenda ItemOPEN FORUM (See Attachment)   Not available Not available
19-0064 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of the Board on January 8, 2019.   Not available Not available
19-0018 13.Agenda ItemChief Administrative Office, Facilities Division and the Sheriff's Office, recommending the Board approve the following: 1) Award Bid 19-425-027 for the purchase of Office Furniture for the new Public Safety Facility to the low qualified bidder, Miles Treaster Associates of Sacramento, CA; 2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $775,264 to MTA of Sacramento, CA for a one-time purchase following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contract on an as-needed basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Public Safety Facility - USDA Loan (General Fund).   Not available Not available
18-1409 14.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board approve the following: 1) Find that it is more economical and feasible to perform these services with an independent contractor pursuant to section 3.13.030 of the County Ordinance, as the nature of the work involves temporary or occasional services; and 2) Authorize the Purchasing Agent, or designee, to execute Amendment IV to Agreement for Services 316-S1611 (FENIX 598) with Mother Lode Van & Storage, LLC to increase the compensation of said Agreement by $100,000 for a revised total not-to-exceed amount of $600,000, amend the rate schedule, and extend the contract for an additional year through January 31, 2020. FUNDING: General Fund (USDA loan).   Not available Not available
18-1899 15.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board of Supervisors: 1) Find and declare that the donation of a surplus vehicle, 1996 Ford Van (License 041851), will be used in a manner that is beneficial to the public good; and 2) Authorize the Purchasing Agent to execute the attached agreement for the donation of the surplus vehicle to Hangtown Haven, Inc. of Placerville, CA., an organization exempt from taxation pursuant to Section 501(c)(3) of the Internal Revenue Code. FUNDING: N/A   Not available Not available
18-1932 16.Agenda ItemChief Administrative Office, Facilities Division and the Sheriff's Office recommending the Board approve the following: 1) Award Bid 19-425-028 for the purchase of Dispatch Center Consoles to the low qualified bidder, Watson Consoles, of Poulsbo, WA; 2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $160,028 to Watson Consoles for a one-time purchase following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contract on an as-needed basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Public Safety Facility USDA Loan - General Fund.   Not available Not available
19-0085 17.Agenda ItemSupervisor Parlin recommending the Board: 1) Reappoint Elizabeth Ketelle as the District 4 Representative to the Library Commission for a 4-year term ending January 1, 2023; and 2) Appoint Lisbeth Powell as the District 4 Representative to the Commission on Aging for a 4-year term ending January 1, 2023.   Not available Not available
19-0002 28.Agenda ItemHealth and Human Services Agency recommending the Board Approve the Final Passage (Second Reading) of Ordinance 5098, repealing and replacing El Dorado County Ordinance 4188, Article VIII - “Veterans Affairs Commission” Sections 2.20.510 - 2.20.570, to reflect current practices of the Veterans Affairs Commission which was established in 1991. (Cont. 1/8/2019, Item 24) FUNDING: N/A   Not available Not available
18-1847 19.Agenda ItemLibrary Department recommending the Board: 1) Approve and Authorize the Chair to sign Agreement 3593 for library software license and maintenance services with Sirsi Corporation for a term of five years, ending January 2024, at a total cost of $341,619.21; and 2) Terminate Agreement 178-S1411/350 upon approval of Agreement 3593. FUNDING: General Fund and Library Taxes.   Not available Not available
18-1924 110.Agenda ItemAir Quality Management District (AQMD) recommending the Board, acting as the Board of Directors of the El Dorado County AQMD, approve and ratify the attached budget amendment reflecting final Fiscal Year 2017-18 fund balance number and related entries to balance AQMD's Carl Moyer Special Revenue fund, for inclusion in the Fiscal Year 2018-19 Adopted Budget, and made pursuant to the Fiscal Year 2018-19 Adopted Budget Resolution (209-2018). (4/5 vote required) FUNDING: Carl Moyer Memorial Air Quality Standards Attainment Program (Carl Moyer) funds.   Not available Not available
18-1908 111.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Steelhead Constructors, Inc., for the Pony Express Trail Slipout Project, Contract PW 18-31214, CIP 78718/36102018, Contract 2726; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Schedule A - Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. Schedule B - Road Fund / Discretionary funding. (Local, State, and Federal)   Not available Not available
18-1927 112.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Accept the constructed improvements for the Green Valley Convenience Center Project as complete; 2) Reduce Performance Bond 41338627 from $249,885.88 to $24,988.59, which is ten percent of the total cost of the road improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborer and Materialmens Bond 41338627 in the amount of $249,885.88 for six (6) months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the aforementioned bonds after the required time periods upon written request from the Department of Transportation. FUNDING: Developer Funded.   Not available Not available
18-1928 113.Agenda ItemDepartment of Transportation recommending the Board: 1) Accept the constructed improvements for the Shingle Springs Village Project as complete; 2) Reduce the total cash deposits (in lieu of Performance and Laborer and Materialmens Bonds) from $2,984,473.12 to $298,447.31, which is ten percent of the total cost of the improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Authorize the Community Development Services, Administration and Finance Division to release $2,686,025.81 in cash security at this time; and 4) Authorize the Community Development Services, Administration and Finance Division to release the remaining cash deposit after the required time period upon written request from the Department of Transportation. FUNDING: Developer Funded.   Not available Not available
18-1948 114.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Accept the subdivision improvements for the La Caille Estates - Phase 1 Project, TM 05-1395R as complete; 2) Reduce Performance Bond 1142878 from $779,797.37 to $77,979.74, which is ten percent of the total cost of the road improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborer and Materialmens Bond 1142878 in the amount of $389,898.69 for six (6) months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective bonds after the required time periods upon written request from the Department of Transportation. FUNDING: Developer Funded.   Not available Not available
18-1962 115.Agenda ItemDepartment of Transportation recommending the Board: 1) Approve and authorize the Chair to sign a Budget Transfer in the amount of $334,324, adjusting the Fleet budget for Fiscal Year 2018/19 to accommodate six (6) carryover vehicles from Fiscal Year 17/18 and five (5) replacement additions; 2) Authorize the Purchasing Agent to utilize the State of California competitively bid Contract 1-18-23-23D, 1-18-23-23B, 1-18-23-10B, 1-18-23-20B,1-18-23-20D for the acquisition of nine (9) Chevrolet Traverses, six (6) Chevrolet Equinox, two (2) Dodge Caravans, four (4) Dodge Chargers, two (2) Chevrolet Tahoe’s, five (5) Chevrolet Silverado’s, and three (3) Ford F-250 pickup trucks for the Department of Transportation - Fleet Services Unit; 3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Elk Grove Auto/Winner Chevrolet of Elk Grove, CA. in the amount of $945,970 plus applicable delivery, fees and taxes (estimated at $49,403.37) for a one time purchase following Board approval: and 4) Make findings that this purchase is exempt from competitive bidding   Not available Not available
19-0013 116.Agenda ItemDepartment of Transportation recommending the Board approve and authorize the Clerk of the Board to reduce Performance Bond 706103S pertaining to West Valley Village Unit 3C, TM 10-1500, from $905,173.31 to $329,110.75, representing 100% of the total remaining improvements. This amount guarantees against any defective work, labor done, or defective materials furnished. FUNDING: Developer Funded.   Not available Not available
19-0014 117.Agenda ItemDepartment of Transportation recommending the Board approve and authorize the Clerk of the Board to reduce Performance Bond 706105S pertaining to West Valley Village Unit 5C, TM 10-1501, from $1,544,497.13 to $643,498.34, representing 100% of the total remaining improvements. This amount guarantees against any defective work, labor done, or defective materials furnished. FUNDING: Developer Funded.   Not available Not available
18-1958 118.Agenda ItemDepartment of Transportation recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 005-2019, amending the Authorized Personnel Allocation Resolution 132-2018 for the Department of Transportation to delete 1.0 vacant full-time equivalent Executive Assistant position from Transportation's position allocation; and 2) Change the bargaining unit of 1.0 full-time equivalent Administrative Technician Position from GE (Local 1) to CO (Confidential). FUNDING: NA   Not available Not available
19-0003 119.Agenda ItemPlanning and Building Department recommending the Board approve and authorize the Chair to sign the attached budget transfer form adjusting the budget for Fiscal Year 2018-19 in the amount of $285,000 to accommodate projected expenditures for the peer review of Fiscal Impact Analyses and Public Facility Financing Plans associated with non-County Applicant-initiated projects submitted to the Planning and Building Department and allow the corresponding Project Applicant time and materials funding to be transferred to the Planning and Building Department index. (4/5 vote required) FUNDING: Project Applicant Time and Materials Funding.   Not available Not available
19-0034 120.Agenda ItemPlanning and Building Department recommending the Board approve and authorize the Chair to sign a letter to the California Board of Forestry and Fire Protection appointing Tiffany Schmid, Director of the Planning and Building Department, as El Dorado County's authorized primary designee and Anne Novotny, Deputy Director of Planning, as El Dorado County's authorized secondary designee to review Timberland Conversion Permits (or equivalent) and Less Than 3 Acre Conversion Exemptions. FUNDING: N/A   Not available Not available
18-1824 121.Agenda ItemSurveyor's Office recommending the Board: 1) Approve and authorize the Chair to acknowledge and accept an Irrevocable Offer of Dedication for a Pedestrian Easement; and 2) Authorize the Chair to sign the Consent To Offer Of Dedication And Acceptance Of Offer and to record the Irrevocable Offer of Dedication with the Consent attached. Authorization for recording said Offer is pursuant to Government Code Section 7050. FUNDING: N/A   Not available Not available
18-1883 122.Agenda ItemSheriff's Office recommending the Board adopt and authorize the Chair to sign Resolution 004-2019, amending the Authorized Personnel Allocation Resolution 132-2018, thereby deleting the current vacant 1.0 full time equivalent (FTE) Community Services Officer allocation and adding 1.0 FTE Sheriff’s Technician I/II, effective January 15, 2019 to better meet the demands of the Sheriff's Office. FUNDING: General Fund.   Not available Not available
19-0065 123.Agenda ItemChief Administrative Officer recommending the Board appoint one additional Supervisor to the ad hoc advisory committee for the City of Placerville’s two-by-two. (Est. Time: 5 Min.) FUNDING: N/A   Not available Video Video
19-0082 124.Agenda ItemClerk of the Board recommending the Board appoint one Board member as the El Dorado County representative to the State of California Tree Mortality Task Force. (Est. Time: 5 Min.) FUNDING: N/A   Not available Video Video
18-1898 125.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Provide conceptual approval for HHSA to take planning steps to cede to the State the Low Income Weatherization Program and Emergency Heating and Cooling Services from the Low Income Home Energy Assistance Program; and 2) Provide direction to HHSA regarding recommended next steps. (Est. Time: 10 Min.) FUNDING: Annual funding contract through California Department of Community Services and Development .   Not available Video Video
19-0050 126.Agenda ItemDepartment of Transportation and Chief Administrative Office, Parks Division, recommending the Board provide direction on the following property requests by the Department of Transportation for County owned property located at/near Bass Lake and Bass Lake Road in El Dorado Hills identified as Assessors Parcel Number 115-400-02 approximately 41 acre parcel: 1) Department of Transportation requests a 100 ft. strip of land to connect Bass Lake Road to Silver Spring Parkway; and 2) Department of Transportation requests 1 acre for a maintenance yard for the western part of the County. (Est. Time: 10 Min.) FUNDING: N/A   Not available Video Video
19-0050 1 Agenda ItemDepartment of Transportation and Chief Administrative Office, Parks Division, recommending the Board provide direction on the following property requests by the Department of Transportation for County owned property located at/near Bass Lake and Bass Lake Road in El Dorado Hills identified as Assessors Parcel Number 115-400-02 approximately 41 acre parcel: 1) Department of Transportation requests a 100 ft. strip of land to connect Bass Lake Road to Silver Spring Parkway; and 2) Department of Transportation requests 1 acre for a maintenance yard for the western part of the County. (Est. Time: 10 Min.) FUNDING: N/A   Not available Not available
19-0066 127.Agenda ItemChief Administrative Office recommending the Board receive informational presentations from the listed Departments as part of the preparation for the Fiscal Year 2019-20 Budget development process: 1) Chief Administrative Office - Central Services; and 2) Information Technologies. (Est. Time: 20 Min.)   Not available Video Video
19-0084 128.Agenda ItemSupervisor Veerkamp recommending the Board authorize the signature of all five board members on a Certificate of Recognition for Chief Michael Hardy to congratulate him on his retirement from El Dorado County Fire Protection District after 37 years in the firefighter profession and thanks for his service to the residents of El Dorado County since 1991. (Est. Time: 5 Min.)   Not available Video Video
18-1848 229.Agenda ItemHEARING - To consider a request by the Capital SouthEast Connector Joint Powers Authority appealing the Planning Commission's September 27, 2018 approval of Conditional Use Permit CUP18-0005/Quantum Care Place to allow for the construction and operation of an approximately 60,400 square foot senior assisted living facility and an approximately 4,000 square foot medical office building on property identified by Assessor’s Parcel Number 117-490-01, consisting of 4.11 acres, in the Carson Creek Specific Plan Area of El Dorado Hills area. (Supervisorial District 1) (Cont. 12/4/18, Item 32) (Est. Time: 5 Min.) Appellant has withdrawn the appeal.   Not available Video Video
19-0073 130.Agenda ItemSupervisor Novasel recommending the Board receive a presentation from Tom Tinsley, Unit Forester for Amador-El Dorado Unit of CAL FIRE on Fire Prevention Activities in El Dorado County. (Est. Time: 45 Min.)   Not available Video Video
19-0038 131.Agenda ItemAd hoc Code Enforcement Advisory Committee recommending the Board receive and file an update on the committee’s work to date and future plans in regards to vegetation management. (Est. Time: 45 Min.)   Not available Video Video
18-1953 132.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organization: Operating Engineers Local 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; and El Dorado County Managers' Association. (Est. Time: 30 Min.)   Not available Not available
19-0075 133.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 15 Min.)   Not available Not available
19-0083 134.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 5 Min.)   Not available Not available
19-0106 135.Agenda ItemAuditor-Controller recommending the Board authorize the Auditor-Controller to hire two Fiscal Technicians in excess of his position allocation through June 30, 2019. FUNDING: General Fund, with partial cost recovery through the cost plan (no increase to net county cost).   Not available Not available
19-0108 136.Agenda ItemAuditor-Controller recommending the Board appoint Tom Davis to the El Dorado Countywide Oversight Board. FUNDING: N/A   Not available Not available