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19-1168
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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19-1122
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting of July 16, 2019. | Approved | Pass |
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16-0305
| 106 | 2. | Agenda Item | Chief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3) | Approved | Pass |
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19-1093
| 1 | 3. | Agenda Item | Chief Administrative Office recommending the Board:
1) Authorize the Chair to sign a letter to the State Insurance Commissioner, with copies to El Dorado County legislative representatives, conveying the County’s concerns over the availability and affordability, including the outright cancellation, of fire insurance; and
2) Authorize the Chief Administrative Office to engage in further discussions with the Insurance Commissioner’s Office and El Dorado County legislative representatives relative to this matter.
FUNDING: N/A | Approved | Pass |
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19-1099
| 1 | 4. | Agenda Item | Chief Administrative Office recommending the Board approve and authorize the Chair to sign a letter to State representatives and California State Association of Counties and Rural County Representatives of California requesting assistance with addressing the issue of fire service sustainability.
FUNDING: N/A | Approved | Pass |
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19-0989
| 1 | 5. | Agenda Item | Chief Administrative Office recommending the Board adopt revisions to Board Policy A-20 Cellular Telephones/Wireless PDAs (Smartphones) Policy.
FUNDING: Various. | Approved | Pass |
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19-1035
| 1 | 6. | Agenda Item | Clerk of the Board recommending the Board adopt minor modifications to Board Policy I-5 Boards, Committees, and Commissions Application Evaluation Policy pursuant to the Strategic Plan objective to review all Board Policies on a regular basis. | Approved | Pass |
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19-1098
| 1 | 7. | Agenda Item | Clerk of the Board, based upon the recommendation of the Director of Environmental Management Department, recommending the Board accept the following resignation and make the following appointment to the El Dorado Solid Waste Advisory Committee:
1) Accept the resignation of Rick Vahl, El Dorado Disposal Member; and
2) Appoint Sarah Vaira, El Dorado Disposal Member, Term Expiration 07/23/2024. | Approved | Pass |
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19-1074
| 1 | 8. | Agenda Item | Human Resources Department recommending the Board approve and adopt the following:
1) Revised class specifications for the Health and Human Services Agency: Cook I/II and Deputy Public Guardian I/II;
2) Revised class specification for the Planning and Building Department: Assistant Planner/Associate Planner;
3) New class specification for Planning and Building Department: Storm Water Program Coordinator; and
4) Adopt and authorize the Chair to sign Resolution 119-2019 to approve the following:
a) Salary range, job class number, and bargaining unit for the new classification of Storm Water Program Coordinator;
b) Due to an upward reclassification, deletion of 1.0 FTE Executive Assistant position and the addition of 1.0 FTE Administrative Technician position (and the corresponding bargaining unit change from CO to GE) in the Health and Human Services Agency;
c) Due to lateral reclassifications, deletion of 3.0 FTE Department Analyst I/II positions and the addition of 3.0 FTE Administrative Analyst I/II positions in the Chief Administrative Office;
d) Due to a lateral reclass | Approved | Pass |
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19-1079
| 1 | 9. | Agenda Item | Human Resources Department recommending the Board accept rebate funds from Kaiser and Blue Shield and utilize such funding for the County of El Dorado’s new Employee Health and Wellness Program; funds will be only be used for health and wellness activities consistent with employee feedback.
FUNDING: Health Benefit Providers (Kaiser and Blue Shield). | Approved | Pass |
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19-1075
| 1 | 10. | Agenda Item | Human Resources Department, Risk Management Division, recommending the Board approve an addition to Board of Supervisors Policy K-1 - Injury Illness and Prevention Program, specifically Regulatory Compliance Program No. 16, Office Safety, Section 4, Part D.
FUNDING: N/A | Approved | Pass |
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19-1036
| 2 | 11. | Agenda Item | Human Resources, Risk Management Division, recommending the Board approve and authorize the Chair to sign the attached budget transfer increasing use of fund balance and appropriations in the Retiree Health Fund by $13,000 to fund the June Fiscal Year 2018-2019 retiree health direct contributions. (4/5 vote required)
FUNDING: Retiree Health fund. | Approved | Pass |
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19-1084
| 1 | 12. | Agenda Item | Human Resources, Risk Management Division, recommending the Board approve insurance coverage and programs for an estimated total amount of $5,942,841 and authorize the Human Resources Department, Risk Management Division, to sign and approve all documents required to secure continued insurance coverage and programs for Fiscal Year 2019-2020 in order to avoid lapse of coverage, including the following:
1) California State Association of Counties - Excess Insurance Authority insurance and program participation in the following: Excess General Liability; Excess Workers' Compensation; Primary Workers' Compensation; Property; Medical Malpractice; Pollution; Cyber Liability; Master Crime; Catastrophic Inmate Medical Insurance; Watercraft; Underground Storage Tank; and Optional Excess General Liability;
2) Airport Owners Insurance Policy participation with Alliant; and
3) Volunteer Blanket Accident Insurance Policy with QBE.
FUNDING: Risk Management Internal Service Fund. | Approved | Pass |
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19-0212
| 1 | 13. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 3740 with Psynergy Programs, Inc. for the provision of adult residential facility services, in the amount of $150,000, for the term of August 1, 2019 through July 31, 2020;
2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Psynergy Programs, Inc. for services provided under this Agreement 3740 because the County has neither the staff nor facilities to perform said services; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3740 including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Federal and State Funding: 50% Federal Short Doyle Medi-Cal; 50% 1991 or 2011 State Realignment. | Approved | Pass |
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19-0811
| 1 | 14. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Approve the use of the attached Drug Medi-Cal Organized Delivery System (DMC-ODS) services boilerplate agreement thereby ensuring HHSA’s Substance Use Disorder program enters into agreements with State Drug Medi-Cal-certified providers for the provision of substance use disorder services, using standardized language in an expedited process; and
2) Approve and authorize the Director of HHSA to sign DMC-ODS services agreements with DMC-certified providers, contingent upon approval by Counsel, Human Resources, and Risk Management.
FUNDING: Estimated 70% Federal Medi-Cal with 25% matched funding from 2011 Behavioral Health Realignment and 5% State General Fund for Residential and Outpatient Intensive Treatment services for the expanded population. | Approved | Pass |
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19-0905
| 1 | 15. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 107-2019, which delegates authority to the Director of the Health and Human Services Agency (HHSA) to apply for and accept any funding from the California Department of Housing and Community Development Notice of Funding Availability for the No Place Like Home allocation in the amount of at least $500,000;
2) Delegate authority to the Director of HHSA to execute any agreement resulting from the application including any amendment or documents required by the California Department of Housing and Community Development for the No Place Like Home allocation; and
3) Delegate authority to the HHSA Chief Fiscal Officer and Assistant Director of Administration and Finance to administer any agreement, or subsequent administrative documents relating to said allocation, including required fiscal and programmatic documents, as needed.
FUNDING: The program provides at least $500,000 in non-competitive funding allocation, which consists entirely (100%) of State funding from the No P | Approved | Pass |
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19-0726
| 1 | 16. | Agenda Item | Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the First Amendment to Agreement 2967 with Doug Veerkamp General Engineering, Inc. for On-Call Road Zone Maintenance Services, increasing compensation by $250,000 for a total not to exceed amount of $500,000, updating the Notice to Parties and Contract Administrator sections, with no change to the scope of work or term of the Agreement;
2) Approve and authorize the Chair to sign the First Amendment to Agreement 2969 with Joe Vicini, Inc. for On-call Road Zone Maintenance Services, increasing compensation by $250,000 for a total not to exceed amount of $500,000, updating the Notice to Parties and Contract Administrator sections, with no change to the scope of work or term of the Agreement; and
3) Authorize the Purchasing Agent, or designee, to execute any amendments to each of the above Agreements that may become necessary during the terms of the Agreements, with no increase to the maximum dollar amounts or terms of the Agreements, and contingent upon approval by County Counsel and Risk | Approved | Pass |
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19-1081
| 1 | 17. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign a Budget Transfer amending the Fiscal Year 2018-2019 Adopted Budget, decreasing Traffic Impact Mitigation (TIM) Highway 50 Contingency in the amount of $170,000 and increasing TIM Highway 50 Operating transfers out by $170,000 and increase operating transfers in to the road fund with a corresponding decrease in miscellaneous revenue in order to balance the fund. (4/5 vote required)
FUNDING: Traffic Impact Mitigation Fees. | Approved | Pass |
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19-1045
| 1 | 18. | Agenda Item | Environmental Management Department recommending the Board:
1) Approve the addition of three (3) electric tankless water heaters to the Fiscal Year 2019-2020 fixed asset list, as a carryover purchase that was unable to be delivered during Fiscal Year 2018-2019;
2) Approve the addition of one (1) new 2020 Chevrolet Tahoe to the Fiscal Year 2019-2020 fixed asset list, as a carryover vehicle that was unable to be delivered during Fiscal Year 2018-2019; and
3) Authorize the Environmental Management Department to continue to move forward with said purchases, authorize payment of said purchases in order to meet discount terms prior to the adoption of the Fiscal Year 2019-2020 Final Budget process if needed, and return to the Board during the Final Budget adoption process with a budget amendment.
FUNDING: County Service Area No. 10 - Liquid Waste funds, County Service Area No. 10 - Solid Waste grant funds. | Approved | Pass |
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19-1016
| 1 | 19. | Agenda Item | Surveyor's Office recommending the Board adopt and authorize the Chair to sign Resolution 110-2019 for Abandonment of Easement 19-0002 to abandon a public utility easement on Lot 42 and a portion of Lot 43 of The Highlands, Unit No. 4B, recorded in Book G of Subdivisions at Page 83, identified as Assessor Parcel Number 102-432-036.
FUNDING: Application Fees (General Fund). | Approved | Pass |
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19-0992
| 2 | 20. | Agenda Item | Department of Transportation recommending the Board:
1) Approve the addition of a 2019 Dodge Charger SXT AWD to the Fiscal Year 2019-2020 Department of Transportation's Fleet Replacement Vehicles Fixed Asset List;
2) Make findings that this purchase is exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D;
3) Authorize the Purchasing Agent to utilize the State of California competitively bid Contract 1-18-23-10B for the acquisition of one (1) 2019 Dodge Charger SXT AWD; and
4) Authorize the Purchasing Agent to sign a purchase order to the awarded state vendor, Elk Grove Auto Group in the amount of $26,017.00 plus applicable delivery, fees, and taxes (estimated at $2,044.98,) for a one time purchase following Board approval. (Cont. 7/16/2019, Item 22) (Est. Time: 15 Min.)
FUNDING: Fleet Internal Services, Accident Fund. | Approved | Pass |
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19-1003
| 1 | 21. | Agenda Item | Department of Transportation recommending the Board consider the following pertaining to the Tree Mortality Project, Phase IV, Contract 3688:
1) Approve and adopt the Contract Documents;
2) Authorize advertisement for bids; and
3) Provide direction regarding funding options. (Est. Time 10 Min.)
FUNDING: California Disaster Assistance Act Funds (75% - State), CAL FIRE Grant (25%), and General Fund (Local - if needed). | Approved | Pass |
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19-1009
| 1 | 22. | Agenda Item | Department of Transportation recommending the Board authorize the Department of Transportation Director to sign Task Order 461-S1711-01 with Bender Rosenthal, Inc., for right of way services including valuations/appraisals, acquisitions, and relocation services, specifically for the Diamond Springs Parkway - Phase 1B - Project 72334 / 36105011, in the not-to-exceed amount of $139,000. (Est. Time: 20 Min.)
FUNDING: Local Tribe Funds (18%), Utility Agencies (13%), Traffic Impact Mitigation Fees (36%), Master Circulation and Funding Plan (32%), and Road Fund (<1%). (Local Funds) | Approved | Pass |
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19-1101
| 1 | 23. | Agenda Item | Chief Administrative Office recommending the Board:
1) Approve and authorize the Chair to sign a multiparty software license agreement 3959 with EMSystems, LLC. and the County of Amador, for the use of EMResource software, with an effective date retroactive to July 1, 2018 that continues until terminated by one of the parties, and a first year cost for the County of El Dorado of $7,559.48, that may increase up to 2% annually;
2) Authorize the Health and Human Services Agency to terminate perpetual agreement 404-M0810 with San Joaquin County effective upon execution of agreement 3959; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement 3959, including amendments which do not increase the maximum dollar amount, and contingent upon approval by County Counsel and Risk Management. (Est. Time: 10 Min.)
FUNDING: 86% Federal, 14% other governmental agencies. | Approved | Pass |
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19-0777
| 1 | 24. | Agenda Item | HEARING - Department of Transportation and Environmental Management Department recommending the Board:
1) Conduct a hearing to consider the annual report or delinquent mandatory refuse collection fees; and
2) Adopt and authorize the Chair to sign Resolution 120-2019 confirming the annual report of delinquent mandatory refuse collection fees for South Lake Tahoe Refuse Company, Inc., establishing the delinquent amounts as special assessments for Fiscal Year 2019-2020, and providing for the collection thereof in the same manner as the County’s ad valorem property taxes. (Est. Time: 10 Min.)
FUNDING: Community Service Area 10 - Solid Waste. | Approved | Pass |
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19-1044
| 1 | 25. | Agenda Item | HEARING - Health and Human Services Agency recommending the Board:
1) Conduct a public hearing to consider public comment on the annual written report of benefit assessments for the Zone of Benefit within County Service Area 3 for emergency medical services; and
2) Adopt and authorize the Chair to sign Resolution 118-2019 confirming the annual written report and authorizing the benefit assessments be collected in the same manner as the County’s ad valorem real property taxes for Fiscal Year 2019-2020, noting that the pre-existing benefit assessments have been in place and collected since prior to the effective date of Proposition 218, with no increases in the amounts and no change in the methodology for calculating said amounts. (Est. Time: 5 Min.)
FUNDING: 100% County Service Area 3 Benefit Assessments. | Approved | Pass |
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19-0617
| 1 | 26. | Agenda Item | HEARING - Library Department recommending the Board:
1) Conduct a public hearing to consider public comment on the annual written report of benefit assessment/service charges for Zone of Benefit D within County Service Area 10 for library services at the Cameron Park Library; and
2) Adopt and authorize the Chair to sign Resolution 115-2019 confirming the annual written report and authorizing the benefit assessment/service charges to be collected in the same manner as the County's ad valorem real property taxes for the 2019-2020 fiscal year, noting that the pre-existing benefit assessment/service charges have been in place and collected since prior to the effective date of Proposition 218, with no increases in the amounts and no change in the methodology for calculating the amounts. (Est. Time: 5 Min.)
FUNDING: County Service Area Benefit Assessments/Service Charges. The Cameron Park Library is funded primarily from benefit assessments/service charges and Zone D fund balance (78%), and charges for services and donations (6%) with a Net County Cost of $59,617(16%) which is inclu | Approved | Pass |
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19-1018
| 1 | 27. | Agenda Item | Supervisor Novasel recommending the Board:
1) Recognize and acknowledge Jim Mitrisin, Clerk of the Board, on his many years of dedicated service with the County of El Dorado; and
2) Approve and authorize the Board to sign a Proclamation recognizing Jim Mitrisin's dedication to El Dorado County. (Est. Time: 10 Min.) | Approved | Pass |
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19-1012
| 1 | 28. | Agenda Item | Planning and Building Department, Economic Development Division, recommending the Board review and provide direction on the Economic Development Work Plan and Project Prioritization Matrix for Fiscal Year 2019-2020, as follows:
1) Review the Matrix and the recommended project prioritization;
2) Direct staff to modify the Matrix, if necessary, to better reflect the Board’s current priorities; and
3) Endorse a final Matrix that prioritizes projects managed by the Economic Development Division for Fiscal Year 2019-2020. (Est. Time: 30 Min.)
FUNDING: Transient Occupancy Tax (General Fund). | Failed | Fail |
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19-1012
| 1 | | Agenda Item | Planning and Building Department, Economic Development Division, recommending the Board review and provide direction on the Economic Development Work Plan and Project Prioritization Matrix for Fiscal Year 2019-2020, as follows:
1) Review the Matrix and the recommended project prioritization;
2) Direct staff to modify the Matrix, if necessary, to better reflect the Board’s current priorities; and
3) Endorse a final Matrix that prioritizes projects managed by the Economic Development Division for Fiscal Year 2019-2020. (Est. Time: 30 Min.)
FUNDING: Transient Occupancy Tax (General Fund). | Approved | Pass |
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19-1062
| 1 | 29. | Agenda Item | HEARING - To consider a request submitted by Richard D. Mason appealing the Planning Commission's June 13, 2019 approval of Conditional Use Permit CUP18-0013/AT&T CAF II (South Placerville) to allow the construction and operation of a 160-foot high monopine wireless communication facility within a 40-foot x 45-foot enclosed area on property identified by Assessor’s Parcel Number 096-120-72, consisting of 10.16 acres, in the Placerville area; and staff recommending the Board take the following actions:
1) Adopt the Mitigated Negative Declaration based on the Initial Study prepared by staff (Attachment D);
2) Adopt the Mitigation Monitoring Reporting Program in accordance with California Environmental Quality Act Guidelines Section 15074(d), incorporated as Conditions of Approval (Attachment C); and
3) Deny the appeal, thereby upholding the Planning Commission's June 13, 2019, approval of Conditional Use Permit CUP18-0013 based on the Findings (Attachment B) and subject to the Conditions of Approval (Attachment C). (Supervisorial District 3) (Est. Time: 45 Min.) | Approved | Pass |
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19-1121
| 1 | 30. | Agenda Item | Chief Administrative Office recommending the Board receive and file a presentation on the history of the El Dorado County Fair, the structure of the agreement between El Dorado County and the El Dorado County Fair Association, an overview of fair structures across California, and a status update on the Fair Association and fairgrounds, to be presented by the Chief Administrative Office, County Counsel, Economic Development, and the El Dorado County Fair Association. (Est. Time: 1 Hr.)
FUNDING: N/A | Received and Filed | |
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19-1028
| 1 | 31. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Thomas Austin and Helen Austin v. the County of El Dorado, and Does 1 through 50, El Dorado County Superior Court Case No. PC20150633, Number of potential cases: (1). (Est. Time: 20 Min.) | No Action Reported. | |
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19-1037
| 1 | 32. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: Operating Engineers Local 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Managers' Association, and El Dorado County Deputy County Counsel Association. (Est. Time: 20 Min.) | No Action Reported. | |
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19-1138
| 1 | 33. | Closed Session Item | Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: A Closed Session is requested to confer with or receive advice pursuant to Government Code Section 54956.8: This body will hold a closed session to give instructions to its negotiator regarding County-owned property described as follows: APN 115-400-02 Bass Lake Road, El Dorado Hills, CA 95762, Instructions to El Dorado County’s negotiator will concern price and terms of payment. Chief Administrative Officer or his designee will be the negotiator on behalf of El Dorado County. The party with whom El Dorado County’s negotiator may negotiate is the El Dorado Hills Community Services District and its agents. (Est. Time: 10 Min.) | No Action Reported. | |
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19-1139
| 1 | 34. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: County of El Dorado v. T.E., CalHR Case No. E-19-0008. Name withheld for settlement purposes pursuant to 54956.9(g)(1). (Est. Time: 5 Min.) | No Action Reported. | |
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19-1051
| 1 | 35. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employment. Title: Clerk of the Board of Supervisors Recruitment. (Est. Time: 1 Hr.) | No Action Reported. | |
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19-1143
| 1 | 36. | Agenda Item | Supervisor Veerkamp recommending the Board authorize the Chair to sign a letter of support for the California Vegetation Treatment Program. | Approved | Pass |
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