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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 9/17/2019 9:00 AM Minutes status: Draft  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
19-1430 1 Agenda ItemAdoption of the Agenda and Approval of the Consent Calendar (See Attachment)   Not available Not available
19-1431 1 Agenda ItemOPEN FORUM (See Attachment)   Not available Not available
19-1375 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of September 10, 2019.   Not available Not available
16-0305 1112.Agenda ItemChief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 9/17/19, Item 2)   Not available Not available
19-1273 13.Agenda ItemChief Administrative Office recommending the Board adopt and authorize the Chair to sign Resolution 152-2019 accepting the exchange of property tax increments for the annexation of one parcel (APN 006-011-022) into the El Dorado Irrigation District service area, Local Agency Formation Commission Project 2019-05. FUNDING: N/A   Not available Not available
19-1268 14.Agenda ItemChief Administrative Office, Procurement and Contract Division, recommending the Board adopt revised Board Policy C-13, the Environmentally Preferable Purchasing Policy, formerly called the Recycle Paper Products Procurement Policy. FUNDING: N/A   Not available Not available
19-1319 15.Agenda ItemClerk of the Board, based upon the recommendation of the Director of Environmental Management Department, recommending the Board accept the following resignation and make the following appointment to the El Dorado Solid Waste Advisory Committee: 1) Accept the resignation of John D. Marchini, South Tahoe Refuse Alternate; and 2) Appoint Jeanette Tillman, South Tahoe Refuse Alternate, Term Expiration 09/17/2024.   Not available Not available
19-1251 16.Agenda ItemCounty Counsel recommending the Board authorize the discharge from accountability in the amount of $27,751.85 for non-collectable court ordered fees from Public Guardian cases. FUNDING: N/A   Not available Not available
19-1292 17.Agenda ItemElections Department recommending the Board: 1) Approve and authorize the Registrar of Voters to sign agreement 4209 with the Opex Corporation for the purchase of two Opex M72 extractors, printers and envelope catchers, installation and training, and one year of equipment service/maintenance for a total of $76,858; 2) Approve and authorize the addition of the M72 extractors to the Fixed Asset list for the Fiscal Year 2019-2020 Board approved Recommended Budget; and 3) Approve and authorize the Purchasing Agent, or designee, to execute a purchase order for said purchase and further documents relating to agreement 4209, including amendments that do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 75% Funding with Prop 41 - 25% Funding with HAVA 301.   Not available Not available
19-1395 18.Agenda ItemDirector of Human Resources and Chief Administrative Officer recommending the Board: 1) Assign all authority and responsibility for the operation of the Department of Information Technologies as an additional duty to William O’Neill, current Registrar of Voters, effective September 17, 2019; and 2) Adopt and authorize the Chair to sign Resolution 157-2019 to approve a monthly stipend in the amount of $2,920.67, prorating the month of September based on this Board action. FUNDING: General Fund.   Not available Not available
19-1178 19.Agenda ItemHuman Resources Department recommending the Board adopt and authorize the Chair to sign Resolution 132-2019 to approve, due to a downward reclassification, the deletion of 1.0 FTE Animal Control Operations Manager and the addition of 1.0 FTE Supervising Animal Control Officer in the Health and Human Services Agency. FUNDING: N/A   Not available Not available
19-1298 110.Agenda ItemHuman Resources Department recommending the Board 1) Adopt and authorize the Chair to sign Resolution 146-2019 to approve: a) Due to an upward reclassification, the deletion of 1.0 FTE Accountant I/II position and the addition of 1.0 FTE Administrative Analyst I/II in the Chief Administrative Office where the retention of the incumbent is approved by the appointing authority; and b) Due to lateral reclassifications, the deletion of 4.0 FTE Sr. Department Analyst positions and the addition of 4.0 FTE Sr. Administrative Analyst positions in the Chief Administrative Office where the competitive recruitment and selection process is being waived by the Director of Human Resources at the request of the appointing authority in accordance with Personnel Rule 507.1.1; and 2) Waive the competitive recruitment and selection process for 1.0 FTE Administrative Analyst I/II in accordance with Personnel Rule 507.1.2.d. FUNDING: General Fund.   Not available Not available
19-1353 111.Agenda ItemHuman Resources Department recommending the Board: 1) Approve the department-specific class specification: Victim/Witness Program Coordinator; and 2) Adopt and authorize the Chair to sign Resolution 155-2019 to approve the revised salary range for the Victim/Witness Program Coordinator classification. FUNDING: CalOES and Victim Witness Grant Funding.   Not available Not available
19-1309 112.Agenda ItemHuman Resources Department and Planning and Building Department recommending the Board adopt and authorize the Chair to sign Resolution 150-2019, amending the Fiscal Year 2019-2020 Authorized Personnel Allocation Resolution to: 1) Delete one vacant Assistant/Associate Planner (1.0 FTE) position from the Planning and Building Department, Planning Services Division; 2) Add one Development Technician (1.0 FTE) position to the Planning and Building Department, Planning Services Division; 3) Direct that the above changes be added to the Fiscal Year 2019-2020 Position Allocation Schedule; and 4) Provide authorization to the Director of Human Resources to make, if needed, any technical corrections to the authorized personnel allocations for the Planning and Building Department. FUNDING: Planning and Building Permit Revenue and General Fund (Cost Savings).   Not available Not available
19-1228 113.Agenda ItemTreasurer-Tax Collector Department recommending the Board approve and authorize the Chair to sign Agreement 4265 with HdL Software LLC for business license, transient occupancy tax, and cannabis licensing and tax collection software. FUNDING: General Fund.   Not available Not available
19-1286 114.Agenda ItemTreasurer-Tax Collector recommending the Board approve and authorize the Chair to sign Amendment III to Agreement for Services 65 (030-S0211) with PCI LLC, dba PCI Software Solutions LLC, to change from annual to quarterly invoicing, with no change to the term or amount of the agreement. FUNDING: General Fund.   Not available Not available
19-1288 115.Agenda ItemSupervisor Novasel, based upon the recommendation of the First 5 El Dorado Children and Families Commission, recommending the Board make the following appointment to the First 5 El Dorado Children and Families Commission: Reappoint Dr. Trey Washburn, MD, Medical Representative, Term Expiration 09/17/2022.   Not available Not available
19-0895 116.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 4148 with A Balanced Life: Individual, Child and Family Therapy, Inc., for the provision of therapeutic counseling and related services, for the term of three years from November 1, 2019 through October 31, 2022, with a maximum contractual obligation of $225,000; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4148, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal 30%, Realignment 70%.   Not available Not available
19-1082 117.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 4161 with California Hearing Officers, LLP, for the provision of Certification Review Hearings as defined in Welfare and Institutions Code Section 5256.1, in the amount of $200,000, for the term of 3 years from October 1, 2019, through September 30, 2022; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4161, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 100% 1991 Realignment.   Not available Not available
19-1144 218.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 3736 with Applied Survey Research, Inc., for the provision of training and assistance to the El Dorado County Opportunity Knocks Continuum of Care, in the amount of $121,090, for the term effective upon execution through December 31, 2021; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3736, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. (Cont. 8/27/2019, Item 24) FUNDING: 100% California Emergency Solutions and Housing Program Grant funding.   Not available Not available
19-1235 119.Agenda ItemHealth and Human Services Agency and the Human Resources Department recommending the Board: 1) Approve the revised department-specific class specification: Director of Mental Health (Title Change from Mental Health Director); and 2) Adopt and authorize the Chair to sign Resolution 154-2019 to approve: a) The title change from Mental Health Director to Director of Mental Health; and b) Amend the Personnel Allocation to add 1.0 FTE Director of Mental Health position in the Health and Human Services Agency. FUNDING: Behavioral Health Funding - Estimated State 50%; Federal 43%; Other 7%.   Not available Not available
19-0326 120.Agenda ItemDepartment of Transportation recommending the Board receive and file an annual report on real property acquisitions executed by the Director of Transportation, under the authority of Ordinance 5094, for acquisitions totaling $28,702 during the reporting period of June 1, 2018 through June 30, 2019. FUNDING: Accumulative Capital Outlay, Tribe Funds, Road Fund, Traffic Impact Mitigation Fees, Utility Fees, Master Circulation & Funding Plan Financing, Congestion Mitigation and Air Quality Program, and General Fund.   Not available Not available
19-1271 121.Agenda ItemDepartment of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 149-2019 authorizing the Director of Transportation, or designee, to execute agreements for purchase of mitigation credits of up to $175,000, individually for each agreement, from mitigation and conservation banks for improvements, maintenance, and operations of Capital Improvement Program projects and public facilities allowing for the program implementation process to function more efficiently. FUNDING: N/A   Not available Not available
19-1224 122.Agenda ItemDepartment of Transportation and Human Resources recommending the Board: 1) Adopt the new class specification of Transportation Engineer/Traffic Engineer; 2) Adopt the revised class specification of Sr. Traffic Engineer (Title change from Sr. Traffic Civil Engineer); and 3) Approve the Chair to adopt and sign Resolution 153-2019 to: a) Adopt the new salary range, job class number, and bargaining unit for the new class of Transportation Engineer (Traffic Engineer is an existing class); b) Delete 1.0 FTE Traffic Engineer and add 1.0 FTE Transportation Engineer/Traffic Engineer in the Department of Transportation; c) Adopt the title change from Sr. Traffic Civil Engineer to Sr. Traffic Engineer; and d) Delete 1.0 FTE Sr. Civil Engineer and add 1.0 FTE Sr. Traffic Engineer in the Department of Transportation due to an upward reclassification where the retention of the incumbent is approved by the appointing authority; and 4) Waive the competitive recruitment and selection process for 1.0 FTE Sr. Traffic Engineer in the Department of Transportation in accordance with Personnel R   Not available Not available
19-1242 123.Agenda ItemProbation Department recommending the Board consider the following: 1) Approve and authorize the Chair to sign Memorandum of Understanding (FENIX Contracts 4261 and 4264) between Placerville Police Department, South Lake Tahoe Police Department, and El Dorado County Probation Department for “Managing the Effects of Public Safety Realignment Enforcement Operations Program." This agreement is for a term beginning upon final execution and expiring on June 30, 2020, for a not to exceed amount of $50,000; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Memorandum of Understanding 4261 and 4264, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: Community Corrections Funding (Public Safety Realignment).   Not available Not available
19-1333 124.Agenda ItemCounty Counsel recommending the Board deny the tax refund claim submitted by Edward Mackay and refer the matter to County Counsel to provide notice to the claimant. (Est. Time: 10 Min.) FUNDING: No fiscal impact if the refund is denied.   Not available Video Video
19-1293 125.Agenda ItemElections Department recommending the Board approve and authorize the Purchasing Agent to sign agreement 4170 with Missouri Flat Storage Depot for lease of two storage units for the term, with a retroactive effective date of July 1, 2019, on a month to month basis for up to one year through June 30, 2020, for a total amount up to $8,042. (Est. Time: 5 Min.) FUNDING: HAVA 301 Funds.   Not available Video Video
19-1279 126.Agenda ItemDepartment of Transportation recommending the Board receive and file a presentation regarding utilization of Tribe Funds within the Department of Transportation. (Est. Time: 30 Min.) FUNDING: N/A   Not available Video Video
19-1324 127.Agenda ItemSupervisors Frentzen and Parlin recommending the Board direct staff to: 1) No longer include funds received from Shingle Springs Band of Miwok Indians (Tribe) tribal funds to support the Diamond Springs Parkway Phase 1B and Phase II; 2) Determine that no other discretionary fund sources be used to construct the Diamond Springs Parkway; and 3) Report back to the Board in 60 days on how the Tribe funds could be used for other public improvement projects to benefit El Dorado County. (Est. Time: 30 Min.) FUNDING: Tribe Funds.   Not available Not available
19-1324 1 Agenda ItemSupervisors Frentzen and Parlin recommending the Board direct staff to: 1) No longer include funds received from Shingle Springs Band of Miwok Indians (Tribe) tribal funds to support the Diamond Springs Parkway Phase 1B and Phase II; 2) Determine that no other discretionary fund sources be used to construct the Diamond Springs Parkway; and 3) Report back to the Board in 60 days on how the Tribe funds could be used for other public improvement projects to benefit El Dorado County. (Est. Time: 30 Min.) FUNDING: Tribe Funds.   Not available Not available
19-1313 128.Agenda ItemPlanning and Building Department, Economic Development Division, recommending the Board receive and file a presentation on the Comprehensive Economic Development Strategy (CEDS) for the Sacramento Region from Valley Vision. The purpose of this presentation is to provide an overview of the CEDS that Valley Vision and other participating agencies have been working on and how El Dorado County can participate and benefit from the strategy going forward. (Est. Time: 10 Min.) FUNDING: N/A   Not available Video Video
19-1347 129.Agenda ItemHEARING - The Board is asked to consider a request from the Cameron Park Community Services District ("District") to adopt and authorize the Chair to sign Resolution 151-2019 revising and reducing parks and recreation development impact mitigation fees for the District. (Est. Time: 10 Min.)   Not available Video Video
19-1356 130.Agenda ItemSupervisor Novasel recommending the Board: 1) Receive a presentation by representatives of the Sheriff's Office of Emergency Services and the Chief Administrative Office's Emergency Preparedness and Response Program on their efforts to educate the residents of El Dorado County on the importance of individuals, households, and each community taking steps to be prepared for a disaster or emergency, and the role of these county programs in responding to local emergencies and disasters; and 2) Adopt and authorize the Chair to sign a Proclamation recognizing September 2019 as National Preparedness Month. (Est. Time: 30 Min.)   Not available Video Video
19-1314 131.Agenda ItemProbation Department recommending the Board: 1) Recognize Terry Goodman, Deputy Probation Officer II, on her retirement from El Dorado County after 25 years of service; and 2) Approve and authorize the Chair to sign a Proclamation recognizing Deputy Probation Officer II Goodman’s dedication to public service and to congratulate her on her retirement. (Est. Time: 10 Min.) FUNDING: N/A   Not available Video Video
19-1100 332.Agenda ItemHEARING - Department of Transportation (Transportation) to provide the Board with an update on the grant funding projections for El Dorado County and how the decreased grant revenue projections affect the Traffic Impact Mitigation (TIM) Fee program, and provide staff direction. (Est. Time: 1.5 Hr.) (Cont. 8/13/2019, Item 18) Transportation recommending the Board: 1) Provide direction as to the selection and implementation of Alternatives 1, 2 or 3 for the Interim TIM Fee adjustment; 2) Provide direction as to the expedited 2020 Major TIM Fee update and level of public outreach; and 3) Provide direction as to the request for temporary additional administrative staff. FUNDING: Traffic Impact Mitigation Fee Program.   Not available Video Video
19-1100 3 Agenda ItemHEARING - Department of Transportation (Transportation) to provide the Board with an update on the grant funding projections for El Dorado County and how the decreased grant revenue projections affect the Traffic Impact Mitigation (TIM) Fee program, and provide staff direction. (Est. Time: 1.5 Hr.) (Cont. 8/13/2019, Item 18) Transportation recommending the Board: 1) Provide direction as to the selection and implementation of Alternatives 1, 2 or 3 for the Interim TIM Fee adjustment; 2) Provide direction as to the expedited 2020 Major TIM Fee update and level of public outreach; and 3) Provide direction as to the request for temporary additional administrative staff. FUNDING: Traffic Impact Mitigation Fee Program.   Not available Not available
19-1100 3 Agenda ItemHEARING - Department of Transportation (Transportation) to provide the Board with an update on the grant funding projections for El Dorado County and how the decreased grant revenue projections affect the Traffic Impact Mitigation (TIM) Fee program, and provide staff direction. (Est. Time: 1.5 Hr.) (Cont. 8/13/2019, Item 18) Transportation recommending the Board: 1) Provide direction as to the selection and implementation of Alternatives 1, 2 or 3 for the Interim TIM Fee adjustment; 2) Provide direction as to the expedited 2020 Major TIM Fee update and level of public outreach; and 3) Provide direction as to the request for temporary additional administrative staff. FUNDING: Traffic Impact Mitigation Fee Program.   Not available Not available
19-1334 133.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Bruce Heid of Industrial Employers and Distributors Association; Director, Health & Human Services Agency and/or designee. Non-Employee Organization: In-Home Supportive Services. (Est. Time: 10 Min.)   Not available Not available
19-1311 134.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: Operating Engineers Local 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Managers' Association, and El Dorado County Deputy County Counsel Association. (Est. Time: 30 Min.) Staff requesting this matter be Continued off calendar.   Not available Not available
19-1388 135.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: Edward Mackay Tax Refund Claim. Number of potential cases: (1 ). (Est. Time: 20 Min.)   Not available Not available
19-1304 136.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Transportation. (Est. Time: 15 Min.)   Not available Not available
19-1335 137.Agenda ItemHuman Resources Department recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 156-2019 approving the negotiated Memorandum of Understanding (MOU) between the County of El Dorado and the El Dorado County Managers’ Association representing the Management Bargaining Unit; 2) Authorize the Chair to sign said MOU, noting the MOU will be effective the first full pay period following Union ratification and Board of Supervisors adoption of the MOU; and 3) Direct the Human Resources Department and the Auditor-Controller's Office to administer and implement the MOU provisions. FUNDING: General Fund and Non-General Fund.   Not available Not available