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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 10/8/2019 9:00 AM Minutes status: Final  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
19-1542 1 Agenda ItemConsent Calendar (See Attachment)   Action details Not available
19-1543 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
19-1457 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of September 24, 2019.ApprovedPass Action details Not available
16-0305 1142.Agenda ItemChief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 10/15/19, Item 2)ApprovedPass Action details Not available
19-1359 13.Agenda ItemChief Administrative Office recommending the Board reaffirm its prior direction on the use of funding from the Secure Rural Schools and Community Self Determination Act (also known as Title III funds). FUNDING: Federal Funding.ApprovedPass Action details Not available
19-1475 14.Agenda ItemChief Administrative Office recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 167-2019 approving proposed revisions to the California Home Finance Authority Joint Powers Authority Agreement; and 2) Authorize the Chair to sign the California Home Finance Authority Joint Powers Authority Agreement. FUNDING: N/AApprovedPass Action details Not available
19-1495 16.Agenda ItemChief Administrative Office recommending the Board authorize payment in the amount of $10,500 to allow the Director of Human Resources to attend the 2020/2021 session of the American Leadership Forum. FUNDING: General Fund.ContinuedPass Action details Not available
19-1434 17.Agenda ItemElections Department recommending the Board approve and authorize the Purchasing Agent to execute Agreement 4236 with Tenex Software Solutions, Inc., effective upon execution for a four year term, with a maximum obligation of $40,000 ($10,000 per year), for annual software license fees for the Department's asset and inventory management system. FUNDING: Help America Vote Act Funds grant funds.ApprovedPass Action details Not available
19-1440 18.Agenda ItemHuman Resources Department recommending the Board: 1) Adopt the revised Department of Transportation department-specific Maintenance Superintendent class specification (Title Change from Highway Superintendent); and 2) Adopt the revised Department of Transportation department-specific Deputy Director of Maintenance and Operations class specification; and 3) Adopt and authorize the Chair to sign Resolution 165-2019 to approve the abovementioned title change. FUNDING: N/AApprovedPass Action details Not available
19-1452 19.Agenda ItemHuman Resources Department recommending the Board adopt and authorize the Chair to sign Resolution 168-2019 to approve, due to an upward reclassification, the deletion of 1.0 FTE Administrative Assistant I/II position and the addition of 1.0 FTE Administrative Technician position in the Elections Department, where the competitive recruitment and selection process is being waived by the Director of Human Resources at the request of the appointing authority in accordance with Personnel Rule 507.1.1. FUNDING: Help America Vote Act Grant and General Fund.ApprovedPass Action details Not available
19-1379 110.Agenda ItemInformation Technologies recommending the Board: 1) Approve continuation of the perpetual hardware maintenance and software license/support agreements for the dates and approximate annual payment amounts indicated in attachment A; and 2) Authorize all actions necessary for the continuation of the perpetual agreements including extension of the software maintenance as required by the agreements; and 3) Authorize the Purchasing Agent to encumber funds for the Fiscal Year 2019-2020 and Fiscal Year 2020-2021 hardware and software maintenance payments required for each perpetual agreement. FUNDING: General Fund, with cost recovery in future years through the A-87 Cost Plan.ApprovedPass Action details Not available
19-1165 111.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 2881 with Henning Mehrens, M.D., doing business as (dba) Tahoe Urgent Care Medical Clinic, Inc., for the provision of substance abuse testing, with no change in the term of July 1, 2018 through June 30, 2021, and increasing the maximum obligation by $114,225 for a new total obligation of $180,000; 2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Tahoe Urgent Care Medical Clinic, Inc., for services provided under this Agreement 2881 because the County has neither the staff nor facilities to perform said services; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 2881, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal and Realignment Funding: 30% Federal, and 70% 2011 State ReaApprovedPass Action details Not available
19-1201 112.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 4121 with Wellspace Health, for the provision of inpatient detoxification, residential alcohol and drug treatment services, counseling services, and substance abuse testing on an “as requested” basis for clients referred by the County of El Dorado Health and Human Services Agency, in the amount of $325,000, for the term of November 1, 2019 through June 30, 2021; 2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Wellspace Health for services provided under this Agreement 4121 because the County has neither the staff nor facilities to provide 24x7 residential treatment and detoxification services; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4121, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: ABApprovedPass Action details Not available
19-1248 113.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Discharge the HHSA Director from further accountability to collect the debts identified on the attached Discharge of Accountability Report in the amount of $2,225,536 pursuant to Government Code Sections 25257 through 25259, for the period 2007 through 2018; and 2) Direct the County Auditor-Controller to adjust the charge of $2,225,536 against the HHSA Director on behalf of the Health and Human Services Agency. FUNDING: N/AApprovedPass Action details Video Video
19-1281 114.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 2088 with Infant Parent Center, for the provision of clinical services, outreach, linkage to other services, and stigma and discrimination reduction in support of Children age 0-5 and their families, with no change in the term of March 1, 2018 through June 30, 2020, and increasing the maximum obligation by $50,000 for a new total obligation of $625,000; 2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Infant Parent Center for services provided under this Agreement 2088 because the County has neither the qualified staff nor facilities to perform said services; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 2088, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 100% State Funding: ApprovedPass Action details Not available
19-1316 115.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Funding Agreement 4212 with Tahoe Coalition for the Homeless, for the provision of Coordinated Entry services to the El Dorado County Opportunity Knocks Continuum of Care, in the initial amount of $40,649 for the initial term effective upon execution through September 30, 2020. The Agreement allows for two (2) 1-year extensions to extend the term through September 30, 2022, and inclusive of all optional term extensions, the amount shall not exceed $121,947; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Funding Agreement 4212, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 100% California Emergency Solutions and Housing Program Grant funding.ApprovedPass Action details Not available
19-1390 116.Agenda ItemHealth and Human Services Agency recommending the Board approve and authorize the Chair to sign a Proclamation recognizing October 2019 as “Car-Lite Month” in the County of El Dorado, encouraging alternate forms of transporation when possible to reduce carbon emissions while raising awareness of health-promoting forms of transportation. FUNDING: N/AApprovedPass Action details Not available
19-1401 117.Agenda ItemHealth and Human Services Agency recommending the Board adopt and authorize the Chair to sign Resolution 166-2019, revising the Fiscal Year 2019-2020 Authorized Personnel Allocation Resolution for the Health and Human Services Agency, adding 1.0 FTE Housing Program Specialist I/II - Limited Term, related to the efforts of the Continuum of Care as funded by the California Emergency Solutions and Housing grant. FUNDING: 100% California Emergency Solutions and Housing Program Grant.ApprovedPass Action details Not available
19-1439 118.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Authorize the submission of a grant application to the California Governor’s Office of Emergency Services for the County Victim Services Program for Fiscal Years 2019-20 and 2020-2021, for an estimated grant amount of $162,079; 2) Approve and authorize the Director of Health and Human Services Agency and the Chair to sign the Certification of Assurance of Compliance, pertaining to the Request for Application, as required by the grant; 3) Delegate authority to the Director of Health and Human Services Agency to accept funding and execute the grant agreement, if awarded, with all match being met by the subcontractor, including any extension(s) or amendment(s) thereto, contingent upon County Counsel and Risk Management approval; and 4) Authorize the Director of Health and Human Services Agency, or the Chief Fiscal Officer, to execute and administer any agreement or subsequent administrative documents relating to said award, including required fiscal and programmatic reports as well as a subaward agreement with CASA El DorApprovedPass Action details Not available
19-1367 119.Agenda ItemDistrict Attorney recommending the Board consider the following: 1) Adopt and authorize the Chair to sign Resolution 163-2019 authorizing the District Attorney to execute a Grant Award Agreement with the California Department of Insurance for the Automobile Insurance Fraud Program for Fiscal Year 2019-2020 in the amount of $220,333 including any extensions or amendments thereto which would not increase net county costs; and 2) Adopt and authorize the Chair to sign Resolution 164-2019 authorizing the District Attorney to execute a Grant Award Agreement with the California Department of Insurance for the Workers' Compensation Insurance Fraud Program for Fiscal Year 2019-2020 in the amount of $408,465 including any extensions or amendments thereof which would not increase net county cost. FUNDING: California Department of Insurance.ApprovedPass Action details Not available
19-1221 120.Agenda ItemProbation Department recommending the Board consider the following: 1) Make findings in accordance with Chapter 3.13, Section 3.13.030 County Ordinance, that it is more economical and feasible to contract out to provide behavior management software for the Probation Department (Probation) than to obtain the facilities, personnel, training, materials, tools, and equipment necessary to provide such services; 2) Approve and authorize the Chair to sign Agreement 4247 with Alcohol Monitoring Systems, to provide software and training for a behavior management program to integrate with Probation's current case management system. This agreement is for a three (3) year term beginning upon full execution, for a not to exceed amount of $125,600; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement 4247, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Public Safety Realignment.ApprovedPass Action details Not available
19-1362 121.Agenda ItemProbation Department recommending the Board: 1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 3556 with the Carey Group, Inc. to increase the amount of the contract by $10,905 and expand the scope of services to include additional training and guides to assist staff to develop and manage effective case plans, develop advanced case planning skills, and use effective facilitation skills, for a total not to exceed amount of $88,905 for the term of February 26, 2019, through January 31, 2021; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3556, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Public Safety Realignment.ApprovedPass Action details Not available
19-1420 122.Agenda ItemDepartment of Transportation recommending the Board receive information regarding the contingency budget status for the Green Valley Road Slipout Repair Project, CIP 78707 / 36102008, Contract 2776. (Est. Time: 5 Min.) FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.60%), Road Fund (2.87%). (Local, State and Federal Funds)No Formal Action  Action details Video Video
19-1421 123.Agenda ItemDepartment of Transportation recommending the Board receive information regarding the contingency budget status for the El Dorado Trail - Missouri Flat Road to El Dorado Project, CIP 97014 / 36109003, Contract 2778. (Est. Time: 5 Min.) FUNDING: Accumulative Capital Outlay (<1%), Active Transportation Program (66%), Congestion Mitigation and Air Quality Program (25%), Air Quality Management District and Air Pollution Control District Grant (8%). (Federal Funds).No Formal Action  Action details Video Video
19-1483 124.Agenda ItemChief Administrative Office recommending the Board: 1) Review and Accept the Fiscal Year 2020-2021 Master Budget Calendar; and 2) Appoint two members to the Fiscal Year 2020-2021 Budget Ad Hoc Committee. (Est. Time: 10 Min.)ApprovedPass Action details Video Video
19-1482 125.Agenda ItemSupervisor Novasel recommending the Board approve and authorize the Chair to sign a Proclamation recognizing October 13-19, 2019, as "Freedom From Workplace Bullies Week" in the County of El Dorado. (Est. Time: 5 Min.)ApprovedPass Action details Video Video
19-1453 126.Agenda ItemDepartment of Transportation recommending the Board receive and consider action on three Technical Memoranda regarding policy issues pertaining to the Major Update of the Traffic Impact Mitigation (TIM) Fee Program and the Capital Improvement Program (CIP). Staff is recommending that the Board: 1) Receive Technical Memorandum 1A: VMT (Vehicle Miles Traveled) Based EDU (Equivalent Dwelling Units) Rates and consider adopting the methodology into the TIM fee program (Attachment A); and 2) Receive Technical Memorandum 1B: Fee Rates by Size of Single-Family Unit and consider adopting the methodology into the TIM fee program (Attachment B); and 3) Receive Technical Memorandum 1C: Age-Restricted Fee Category and continue the use of the age-restricted categories in the TIM fee program (Attachment C); and 4) Receive and file the proposed schedule for the Major Update to the TIM Fee Program and the CIP (Attachment D). (Est. Time: 1 Hr.) FUNDING: TIM Fee Program.ApprovedPass Action details Video Video
19-1453 1 Agenda ItemDepartment of Transportation recommending the Board receive and consider action on three Technical Memoranda regarding policy issues pertaining to the Major Update of the Traffic Impact Mitigation (TIM) Fee Program and the Capital Improvement Program (CIP). Staff is recommending that the Board: 1) Receive Technical Memorandum 1A: VMT (Vehicle Miles Traveled) Based EDU (Equivalent Dwelling Units) Rates and consider adopting the methodology into the TIM fee program (Attachment A); and 2) Receive Technical Memorandum 1B: Fee Rates by Size of Single-Family Unit and consider adopting the methodology into the TIM fee program (Attachment B); and 3) Receive Technical Memorandum 1C: Age-Restricted Fee Category and continue the use of the age-restricted categories in the TIM fee program (Attachment C); and 4) Receive and file the proposed schedule for the Major Update to the TIM Fee Program and the CIP (Attachment D). (Est. Time: 1 Hr.) FUNDING: TIM Fee Program.ApprovedPass Action details Not available
19-1453 1 Agenda ItemDepartment of Transportation recommending the Board receive and consider action on three Technical Memoranda regarding policy issues pertaining to the Major Update of the Traffic Impact Mitigation (TIM) Fee Program and the Capital Improvement Program (CIP). Staff is recommending that the Board: 1) Receive Technical Memorandum 1A: VMT (Vehicle Miles Traveled) Based EDU (Equivalent Dwelling Units) Rates and consider adopting the methodology into the TIM fee program (Attachment A); and 2) Receive Technical Memorandum 1B: Fee Rates by Size of Single-Family Unit and consider adopting the methodology into the TIM fee program (Attachment B); and 3) Receive Technical Memorandum 1C: Age-Restricted Fee Category and continue the use of the age-restricted categories in the TIM fee program (Attachment C); and 4) Receive and file the proposed schedule for the Major Update to the TIM Fee Program and the CIP (Attachment D). (Est. Time: 1 Hr.) FUNDING: TIM Fee Program.ApprovedPass Action details Not available
19-1496 127.Agenda ItemSupervisor Veerkamp and the El Dorado County Office of Education recommending the Board consider the following: 1) Make appointments and reappointments to the 2019/2020 El Dorado County Youth Commission as follows: a) District 1: Rithvik Murali/Oakridge High School (HS) (Returning) and Anavi Deshmukh/Oakridge HS; b) District 2: Grace Salvestrin/Union Mine HS (Returning) and Calyssa Glas/Ponderosa HS; c) District 3: Amanda Kendler/El Dorado Union HS (Returning), Abegale Jones/Union Mine HS and Fatima Vasquez Rios/Union Mine HS; d) District 4: Dane Sheridan/Charter University Prep (Returning) and Carter Hill/Ponderosa HS; e) District 5: Christian Selden/Charter University Prep (Returning) and Margaret McClymont/El Dorado HS; 2) Announce the Youth Commission's Annual Job Shadow Day at the Board of Supervisor's to be held on November 19, 2019; and 3) Authorize the Chair to sign a Proclamation recognizing October 14 - 18, 2019 as Self-Wellness Week to raise awareness of the importance of self-wellness by providing resources and encouraging proactive and intentional behaviors supApprovedPass Action details Video Video
19-1496 1 Agenda ItemSupervisor Veerkamp and the El Dorado County Office of Education recommending the Board consider the following: 1) Make appointments and reappointments to the 2019/2020 El Dorado County Youth Commission as follows: a) District 1: Rithvik Murali/Oakridge High School (HS) (Returning) and Anavi Deshmukh/Oakridge HS; b) District 2: Grace Salvestrin/Union Mine HS (Returning) and Calyssa Glas/Ponderosa HS; c) District 3: Amanda Kendler/El Dorado Union HS (Returning), Abegale Jones/Union Mine HS and Fatima Vasquez Rios/Union Mine HS; d) District 4: Dane Sheridan/Charter University Prep (Returning) and Carter Hill/Ponderosa HS; e) District 5: Christian Selden/Charter University Prep (Returning) and Margaret McClymont/El Dorado HS; 2) Announce the Youth Commission's Annual Job Shadow Day at the Board of Supervisor's to be held on November 19, 2019; and 3) Authorize the Chair to sign a Proclamation recognizing October 14 - 18, 2019 as Self-Wellness Week to raise awareness of the importance of self-wellness by providing resources and encouraging proactive and intentional behaviors supApprovedPass Action details Not available
19-1476 128.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Natural Resources Defense Council, Inc. v. El Dorado County (El Dorado County Superior Court Case No. PC20190271), Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available