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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 1/14/2020 9:00 AM Minutes status: Draft  
Meeting location: 330 Fair Lane Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
20-0109 1 Agenda ItemOPEN FORUM (See Attachment)   Not available Not available
20-0036 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of January 7, 2020.   Not available Not available
19-1874 12.Agenda ItemAgriculture Department recommending the Board approve and authorize the Chief Administrative Office to sign the annual amendment to the Interlocal Agreement (Attachment C) to increase the University of California Cooperative Extension contribution (Agreement 2941) for Fiscal Years 2019-20 and 2020-21 in the amount of $22,543 more per year for a total amount remaining on contract of $551,070 per the Board’s recommendation on November 19, 2019 (Legistar item # 19-1601) with no changes to the term. FUNDING: General Fund.   Not available Not available
19-1745 13.Agenda ItemChief Administrative Office recommending the Board adopt and authorize the Chair to sign Resolution 227-2019, joining the California Enterprise Development Authority (CEDA) as an Associate Member, authorizing the County to join the Figtree Property Assessed Clean Energy program, and authorizing CEDA, through Dividend Finance, LLC, to offer their program and to conduct contractual assessment proceedings and levy contractual assessments within the County and authorizing related actions, for both residential and commercial projects. FUNDING: N/A   Not available Not available
19-1705 14.Agenda ItemChief Administrative Office, Administration and Finance Division and Department of Transportation, recommending the Board receive and file the Annual Report of Special Taxes for County Service Areas 3 and 9 Zones of Benefit for Fiscal Year 2018/2019, pursuant to Section 50075.3 of California Government Code. FUNDING: County Service Area 3 and 9 Zones of Benefit Special Taxes provide full funding for preparation and filing of this Annual Report.   Not available Not available
19-1470 15.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Clark & Sullivan Construction and Broward Builders, Inc. a Joint Venture, Contract 284-C1899, for the Public Safety Facility Project; and 2) Approve and authorize the Facilities Division to release the Payment and Performance Bonds to the Surety after the one-year guarantee period. FUNDING: United States Department of Agriculture Loan.   Not available Not available
19-1847 16.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board: 1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exemptions from competitive process, Section D; 2) Authorize the Purchasing Agent to utilize the Sacramento Area Council of Governments (SACOG) Regional Public Agency Fuel & Lubricants Request for Proposals (RFP) 2018-0029 and Contract No. 1920029 for the provision of commercial cardlock fueling services; 3) Authorize the Purchasing Agent to sign Agreement 4404 with Hunt and Sons, Inc. in an amount not to exceed $3,000,000, effective January 24, 2020 through January 23, 2023; and 4) Authorize the Purchasing Agent to execute Amendments that do not affect the term or total not to exceed amount of the Agreement. FUNDING: General and Non-General Fund.   Not available Not available
20-0020 17.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board approve and authorize the Purchasing Agent to sign the First Amendment to Agreement for Services 3683 with Hunt and Sons, Inc. increasing the maximum compensation by $200,000 for a total not-to-exceed amount of $1,200,000 for the provision of commercial cardlock fueling services with no change to the term. FUNDING: General and Non-General Fund.   Not available Not available
20-0015 18.Agenda ItemChief Administrative Office recommending the Board receive and file special tax reports for County Service Area 3 and County Service Area 7, specific to the County of El Dorado ambulance services for Fiscal Year 2018-2019. FUNDING: N/A   Not available Not available
19-1855 19.Agenda ItemHuman Resources Department recommending the Board approve retroactive agreement (Fenix 4485) with Kenneth Cater for the term November 26, 2019 through December 25, 2019 in the amount of $300 for layoff arbitration panel services. FUNDING: General Fund.   Not available Not available
19-1531 110.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Green Valley Mortuary, Ltd, for services provided under Agreement for Services 4451 because the County has neither the staff nor facilities to perform said services; 2) Approve and authorize the Chair to sign Agreement for Services 4451 with Green Valley Mortuary, Ltd, for the provision of mortuary services for indigent persons, with the maximum obligation of $200,000 for the term of three (3) years that begins February 1, 2020 through December 31, 2023; 3) Approve and authorize that upon execution of Agreement for Services 4451, the existing Agreement for Service 824 (432-S1710) shall terminate effective January 31, 2020; and 4) Authorize the Purchasing Agent to execute further documents relating to Agreement for Service 4451, including amendments that do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: A por   Not available Not available
19-1461 111.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Award RFP 20-918-029 to Sierra Child and Family Services, for the provision of Dialectical Behavior Therapy and First Episode Psychosis Services, on the County’s West Slope; 2) Approve and authorize the Chair to sign Agreement for Services 4342 with Sierra Child and Family Services, Inc., for the provision of school and community- based therapy to eligible youth in the amount of $181,072, for the term upon execution through June, 30 2020; 3) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Sierra Child and Family Services, Inc., for services provided under this Agreement 4342 because the County does not have the necessary staff or facilities to perform the services; and 4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4342, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FU   Not available Not available
19-1777 112.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign the First Amendment to Agreement for Services 4106 with the Center for Common Concerns, dba HomeBase, for the provision of consulting services regarding strategic and practical technical assistance to the El Dorado Opportunity Knocks Continuum of Care, effective upon execution, with an increase of $75,000, for a maximum compensation of $127,000 and extending the term by three months, through December 31, 2020; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4106, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: The increase consists entirely (100%) of State funding from the California Department of Housing and Community Development, No Place Like Home Program, Technical Assistance Grant.   Not available Not available
19-1830 113.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with On My Own Independent Living Services for services provided under Agreement 2653 because the County has neither the staff nor facilities to perform said services and the contractor will provide equipment, materials, facilities, administration and/or support services related to providing work that may not be feasibly provided by the County; 2) Approve and authorize the Chair to sign Amendment I to Agreement for Services 2653 with On My Own Independent Living Services for the provision of one-to-one skill building training and parenting programs for adults with developmental disabilities, effective upon execution, extending the term one year for a total term from June 14, 2018 through May 31, 2022, and increasing the maximum obligation by $54,225 for a new maximum contractual obligation of $120,000; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Serv   Not available Not available
19-1762 114.Agenda ItemEnvironmental Management Department recommending the Board consider the following: 1) Accept payment program award in the amount of $53,866 through the State of California, Department of Resources Recycling and Recovery, Used Oil Payment Program, Cycle 10, Fiscal Year 2019-20, for the term of July 1, 2019 through June 30, 2021; and 2) Delegate authority to the Environmental Management Department Director, or designee, to execute all payment program related documents, including but not limited to, requests for payments, reports, and all associated documents necessary to secure the payment program funds and implement the program. FUNDING: Non-General Fund / State of California, Department of Resources Recycling and Recovery, Used Oil Payment Program, Cycle 10, Fiscal Year 2019-20 funds.   Not available Not available
19-1625 115.Agenda ItemPlanning and Building Department, Economic Development Division, recommending the Board: 1) Approve and authorize the Chief Administrative Officer (CAO) to sign the Greater Sacramento Economic Council (GSEC) Regional Cooperation Policy, a policy between GSEC and the Economic Development Directors Taskforce; and 2) Authorize the CAO to sign future annual GSEC Regional Cooperation Policy documents upon the Board’s approval of future funding agreements with GSEC. FUNDING: N/A   Not available Not available
19-1634 116.Agenda ItemPlanning and Building Department, Long Range Planning, Housing, Community and Economic Development Program, recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 004-2020 approving a loan approval transfer from CoreCare Foundation to SNO Foundation Trust, a private not-for-profit 501(c)(3) Private Foundation with funding from the Affordable Housing Trust Fund Revolving Predevelopment Loan Program to be used for predevelopment expenses associated with the Diamond Springs Village Apartments, an 81-unit affordable rental housing development in Diamond Springs; and 2) Authorize the Director of Planning and Building, or designee, to sign the Loan Agreement, Promissory Note, Deed of Trust, and any related documents on behalf of the County that do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: Affordable Housing Trust Fund Revolving Predevelopment Loan Program within the Housing, Community and Economic Development Program Funds. (100% - Local)   Not available Not available
20-0017 117.Agenda ItemProbation Department (Probation) recommending the Board: 1) Approve the addition of law enforcement specific equipment to Probation’s Fixed Asset Listing for two (2) vehicles; and 2) Approve and authorize the Chair to sign a budget transfer from Probation’s Fiscal Year 2019-20 approved Professional Services budget in the amount of $23,354.31 to Probation's Fixed Asset/Equipment budget. FUNDING: Approved Fiscal Year 2019-20 Budget.   Not available Not available
19-1774 118.Agenda ItemDepartment of Transportation recommending the Board: 1) Make a determination that a complete facility replacement for the maintenance garage located at 1121 Shakori Road, South Lake Tahoe, CA is more economical than a retro-fit; and 2) Provide direction on funding options of approximately $2,500,000 to complete the project. (Est. Time: 20 Min.) FUNDING: General Fund or Road Fund.   Not available Video Video
20-0016 119.Agenda ItemHuman Resources recommending the Board approve and authorize the Chair to sign Resolution 006-2020 to comply with: a) The California Public Employees’ Retirement System reporting requirements; b) Government Code sections 20636 and 7522.34(a); and c) California Code of Regulations 570.5 by adopting the salary schedule for the 2019 calendar year incorporating all changes previously approved by the Board and made effective in 2019. (Est. Time: 5 Min.) FUNDING: N/A   Not available Video Video
20-0024 120.Agenda ItemChief Administrative Office recommending the Board consider and adopt Resolution 007-2020 outlining the proposed terms for a new agreement with the City of South Lake Tahoe for future use of the County's approximate 41 acres within the City of South Lake Tahoe, and direct staff to proceed with developing the agreement and lease for property. (Est. Time: 30 Min.) FUNDING: N/A   Not available Video Video
20-0048 121.Agenda ItemChief Administrative Office recommending the Board receive informational presentations from the listed Departments as part of the preparation for the Fiscal Year 2020-21 Budget development process: 1) Probation; and 2) Chief Administrative Office - Cemeteries, Airports, Parks. (Est. Time: 30 Min.)   Not available Video Video
20-0056 122.Agenda ItemSupervisor Veerkamp recommending the Board authorize the Chair to sign a Proclamation in recognition of the retirement of James Whipple, CEO, Marshall Medical Center. (Est. Time: 10 Min.)   Not available Video Video
19-1757 223.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Approve the use of the Design-Build construction project delivery method for the New Placerville Juvenile Hall Facility Project; 2) Authorize the release of a Request for Proposal for Construction Bridging Documents for the Placerville Juvenile Hall; and 3) Authorize the Chief Administrative Officer to submit a request to the United States Department of Justice to repay a portion of the grant funds for the South Lake Tahoe Juvenile Treatment Facility to be directed toward the new Placerville Juvenile Hall Project. (Est. Time: 30 Min.) (Cont. 1/7/20, Item 28) FUNDING: Senate Bill 81 Local Youthful Offender Rehabilitative Financing Program ($9.6 million) and General Fund ($5.9 million).   Not available Video Video
19-1757 2 Agenda ItemChief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Approve the use of the Design-Build construction project delivery method for the New Placerville Juvenile Hall Facility Project; 2) Authorize the release of a Request for Proposal for Construction Bridging Documents for the Placerville Juvenile Hall; and 3) Authorize the Chief Administrative Officer to submit a request to the United States Department of Justice to repay a portion of the grant funds for the South Lake Tahoe Juvenile Treatment Facility to be directed toward the new Placerville Juvenile Hall Project. (Est. Time: 30 Min.) (Cont. 1/7/20, Item 28) FUNDING: Senate Bill 81 Local Youthful Offender Rehabilitative Financing Program ($9.6 million) and General Fund ($5.9 million).   Not available Not available
19-1826 124.Agenda ItemHEARING - Planning and Building Department recommending the Board approve and authorize the Chair to sign the following: 1) Resolution 005-2020 entitled “Planning and Building Department Fee Schedule and Policies and Procedures,” thereby rescinding prior Resolution 186-2019 adopted by the Board on October 22, 2019 (Legistar Item 19-0663), and provide direction to staff on which of the following Appeal Fee options the Board would like to adopt: a) Option A (staff recommendation): set the Appeal fee at $943 based on the analysis presented in Attachment D and convert the base application to T&M to recover any costs associated with the Appeal beyond the initial $943 Appeal fee; b) Option B: set the Appeal fee at tiered amounts of $943 for projects appealed to the Planning Commission and $3,221 for projects appealed to the Board of Supervisors; c) Option C: set the Appeal fee at $3,221 (the average cost of an Appeal based on the 2015 fee study); d) Option D: leave the Appeal fee at the current rate of $239; or e) Option E: set the Appeal fee at an amount deemed appropriate by the    Not available Video Video
20-0068 127.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: Operating Engineers Local No. 3 representing employees in the Trades & Crafts Bargaining Unit and El Dorado County Probation Officers Association (Est. Time: 10 Min.)   Not available Not available