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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 3/17/2020 9:00 AM Minutes status: Final  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
20-0387 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of March 10, 2020.ApprovedPass Action details Not available
20-0317 12.Agenda ItemElections Department recommending the Board approve and authorize the Chair to sign a budget amendment to transfer $237,446 to Fixed Assets from Special Departmental Expense, thereby increasing the fixed asset amount for the Dominion voting system and adding workstations/kits and software modules to the Fixed Asset list. FUNDING: State funding for Vote Center Implementation (AB 1824).ApprovedPass Action details Not available
20-0371 13.Agenda ItemHuman Resources Department recommending the Board adopt the revised department-specific class specification for Information Technologies, effective the first pay period following Board adoption: Business Systems Analyst I/II. FUNDING: General Fund.ApprovedPass Action details Not available
20-0320 14.Agenda ItemInformation Technologies recommending the Board approve and authorize the Purchasing Agent to sign Change Order Request Form 1 to Contract 3172 with AT&T Corp. for Calero Call Accounting and Telecom Expense Management (“TEM”) Services, extending the term by two (2) years, from March 31, 2020 through March 30, 2022, and continuing the current pricing of $3,670 per month. FUNDING: General Fund with partial cost recovery through the Cost Allocation Plan.ApprovedPass Action details Not available
20-0366 15.Agenda ItemSupervisor Novasel recommending the Board adopt and authorize the Chair to sign Resolution 047-2020 recognizing highway restrictions on Sunday June 7, 2020, for the 29th Annual America's Most Beautiful Bike Ride.ApprovedPass Action details Not available
20-0368 16.Agenda ItemSupervisor Novasel recommending the Board adopt and authorize the Chair to sign Resolution 048-2020 acknowledging highway restrictions at Lake Tahoe for the 18th Annual Tour de Tahoe - Bike Big Blue cycling event to be held on Sunday, September 13, 2020.ApprovedPass Action details Not available
20-0198 17.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Accept funding from the California Department Aging in the amount of $143,750 and authorize the Chair to sign Agreement FP-1920-29 with a retroactive effective date of February 1, 2020 through June 30, 2021; 2) Delegate authority to the Director of the Health and Human Services Agency to execute any further amendments to Agreement FP-1920-29, that do not decrease the maximum dollar amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management; and 3) Authorize the Health and Human Services Agency Director or Chief Fiscal Officer to execute any fiscal and programmatic reports required for said Agreement. FUNDING: California Department of Aging Dignity at Home Fall Prevention Program grant.ApprovedPass Action details Not available
20-0338 18.Agenda ItemHealth and Human Services Agency recommending the Board adopt and authorize the Chair to sign Resolution 046-2020, revising the Fiscal Year 2019-20 Authorized Personnel Resolution 105-2019 for the Health and Human Services Agency, adding 1.0 Full Time Equivalent Social Worker I/II, dedicated to the Housing Support Program of the CalWORKs program. FUNDING: 100% California Department of Social Services Housing Support Program funding.ApprovedPass Action details Not available
19-1716 19.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Amendment 3 of Agreement for Services 447-S1711 (FENIX 844) with Netsmart Technologies, adding a training component to the original agreement that was for the provision of the Netsmart Avatar electronic health record and billing system; increasing the total amount of the Agreement by $7,000, for a new total not to exceed amount of $924,500; with no change to the term of the Agreement; and 2) Authorize the Purchasing Agent, or their designee to execute further documents relating to Agreement for Services 447-S1711 (FENIX 844), including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal and State Funding: 50% Medi-Cal, 24% Mental Health Realignment, and 26% Mental Health Services Act.ApprovedPass Action details Not available
20-0318 110.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Award Request for Qualifications (RFQ) 20-918-033, to the successful proposers, The Center for Violence Free Relationships and Live Violence Free, to provide shelter-based services consistent with California Welfare and Institutions Code Sections 18290 - 18309.8; 2) Authorize HHSA to negotiate a three (3) year Agreement, effective July 1, 2020, with The Center for Violence Free Relationships with an approximate annual obligation of $50,000, contingent on funding availability, for fiscal years 2020-21, 2021-22, and 2022-23; 3) Authorize HHSA to negotiate a three (3) year Agreement, effective July 1, 2020, with Live Violence Free with an approximate annual obligation of $50,000, contingent on funding availability, for fiscal years 2020-21, 2021-22, and 2022-23; 4) Authorize the Purchasing Agent to execute said Agreements, contingent upon approval by County Counsel and Risk Management; and 5) Authorize the Purchasing Agent or designee, to execute any amendments relating to the Agreements developed in association ApprovedPass Action details Not available
20-0337 111.Agenda ItemLibrary Department recommending the Board approve and authorize the following for the purpose of repairing 2.2 miles of the railroad tracks between the El Dorado Station and bringing the rail up to Federal Railroad Administration standards for the future goal of operating a full size train: 1) Approve and authorize the Board Chair to sign a budget amendment to transfer $25,000 from the Museum Donations Special Revenue Fund into the Library 2019-20 budget; and 2) Accept a donation of $5,648 from the El Dorado Western Railway Foundation. FUNDING: Museum Donations Special Revenue Fund ($25,000) and El Dorado Railway Foundation Donation ($5,648).ApprovedPass Action details Video Video
20-0230 112.Agenda ItemDepartment of Transportation recommending the Board approve and authorize the Director of Transportation to sign a Modification to the United States Department of Agriculture Forest Service Domestic Grant 18-DG-11051900-022, which will increase the current grant funding in the amount of $220,000 from $125,000 to $345,000 for use on the Country Club Heights Erosion Control Project (CIP 95191). FUNDING: United States Forest Service Grant Funds. (100% - Federal).ApprovedPass Action details Not available
20-0290 113.Agenda ItemDepartment of Transportation recommending the Board consider the following pertaining to the Clear Creek Road at Clear Creek PM 1.82 and PM 0.25 - Bridge Replacement Projects, CIP 77138/36105005 and CIP 77139/36105006, Contract 4094: 1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 2) Authorize advertisement for construction bids. FUNDING: Highway Bridge Program (100%) (Federal Funds).ApprovedPass Action details Not available
19-1832 114.Agenda ItemDepartment of Transportation requesting the Board approve and authorize the Chair to sign Assignment and Assumption of Plans and Specifications Agreement 4533 with Silver Springs, LLC for the Silver Springs Parkway to Bass Lake Road (South Segment) Project, CIP 76108. FUNDING: Developer Advanced Traffic Impact Mitigation Zones 1-7 Fees, Traffic Impact Mitigation Zones 1-7 Fees, Developer Funds and Road Funds/Discretionary Funds.ApprovedPass Action details Not available
20-0303 115.Agenda ItemEnvironmental Management Department recommending the Board approve a request for relief from accountability for a cash shortage in the amount of $60 in Environmental Management Department’s petty cash box, pursuant to Government Code section 29390 and upon review and approval of the Auditor-Controller, due to an error in cash handling. FUNDING: Non-General Fund / Permit Fees.ApprovedPass Action details Not available
20-0340 116.Agenda ItemDistrict Attorney's Office recommending the Board approve and authorize the Chair to sign FY 19/20 budget transfer: 1) Increasing appropriations and estimated revenue in both the Workers’ Compensation Fraud Special Revenue Fund and the District Attorney’s Office by $2,796 due to additional grant funding received for the California Department of Insurance Workers’ Compensation Fraud Program; and 2) Increase Operating Transfers by $59,260 to allow reimbursement of High-Impact Program expenses incurred in FY 18/19. The reimbursement will increase the General Fund revenue, resulting in a decrease to the District Attorney’s Office Net County Cost by $59,260. (4/5 vote required). FUNDING: California Department of Insurance Workers’ Compensation and High-Impact Fraud Programs.ApprovedPass Action details Not available
20-0343 117.Agenda ItemDistrict Attorney's Office recommending the Board: 1) Accept a grant from the Governor's Office of Emergency Services Child Advocacy Center Program for the total project cost of $218,750 for the period of April 1, 2020 - March 31, 2021, based on the received Letter of Intent; 2) Approve and authorize the Chair to sign the current Certification of Assurance of Compliance and any modified Certifications that may be required during the performance period; and 3) Authorize the District Attorney to execute the Grant Award Agreement and required documents, including any extensions or amendments thereof which would not increase net county cost. FUNDING: California Governor’s Office of Emergency Services Victims of Crime Act Fund.ApprovedPass Action details Not available
20-0322 118.Agenda ItemDistrict Attorney's Office recommending the Board approve and authorize the Chair to sign the updated Certification of Assurance of Compliance for the Violence Against Women Act for the California Office of Emergency Services Violence Against Women Vertical Prosecution grant program. FUNDING: California Governor's Office of Emergency Services Violence Against Women Act Services*Training*Officers*Prosecutors Formula Grant Program Funds.ApprovedPass Action details Not available
20-0298 119.Agenda ItemSheriff's Office recommending the Board authorize the Chair to sign a Funding/Reimbursement Agreement between El Dorado County Sheriff's Office (EDSO) and El Dorado County Office of Education (EDCOE), where EDSO purchased two (2) vehicles for School Resource Officers working at EDCOE schools. FUNDING: Reimbursement from El Dorado County Office of Education.ApprovedPass Action details Not available
20-0299 120.Agenda ItemSheriff's Office recommending the Board approve and authorize the Sheriff to sign that State of California Board of State and Community Corrections (BSCC) Grant Project Agreement BSCC 0058-18-MH in the amount of $27,000 retroactive to the term of May 1, 2019 through September 30, 2020, to be used for mental health program training costs for corrections staff to be incurred in the first quarter of FY 2020-21. FUNDING: Board of State and Community Corrections funds of $27,000.ApprovedPass Action details Not available
20-0295 121.Agenda ItemSheriff’s Office recommending the Board approve and authorize the continuation of the following perpetual agreements: 1) Ecolab, Agreement 2896, from April 1, 2020 through March 31, 2021, where an annual cost of $2,400 for rental of two commercial dishwashers utilized in the South Lake Tahoe Jail will be added to the existing agreement; and 2) BMI Imaging, Agreement 3819, from April 19, 2020 through April 18,2021, where an annual cost of $1,000 for hosted storage of historical investigation index cards will be added to the existing agreement. FUNDING: General Fund.ApprovedPass Action details Not available
20-0293 222.Agenda ItemChief Administrative Office recommending the Board receive an informational presentation from the Auditor-Controller as part of the preparation for the Fiscal Year 2020-21 Budget development process. (Est. Time: 10 Min.) (Cont. 3/10/20, Item 26)ContinuedPass Action details Not available
20-0289 123.Agenda ItemHEARING - Department of Transportation recommending the Board consider the following pertaining to the Bassi Road at Granite Creek Bridge Replacement Project, CIP 77128/36105001, Contract 2777: 1) Reject the subcontractor substitution protest filed by Willis Rebar, Inc.; and 2) Approve Steelhead Constructors, Inc.’s request for substitution of subcontractor, Willis Rebar, Inc. (Est. Time: 30 Min.) FUNDING: N/AApprovedPass Action details Video Video
20-0305 124.Agenda ItemHEARING - Auditor-Controller excess proceeds from the Sale of Tax Defaulted Property dated November 02, 2018. Auditor-Controller recommending that the Board of Supervisors authorize the Auditor to notify all valid claimants of the Board's action(s) and disburse proceeds as determined by the Board based on §4675 of the Revenue and Taxation Code. (Est. Time: 15 Min.) FUNDING: N/AApprovedPass Action details Video Video
20-0150 125.Agenda ItemHEARING - Department of Transportation recommending the Board consider adoption of Resolution 034-2020 to remove a 330-foot portion of Waverly Drive from the County maintained mileage system. (Est. Time 15 Min.) FUNDING: California Tahoe Conservancy (100% - State).ApprovedPass Action details Video Video
20-0156 126.Agenda ItemSupervisor Novasel recommending the Board receive and file a presentation from the Early Care and Education Local Planning Council on the Child Care Impact Survey Results. (Est. Time: 15 Min.)ContinuedPass Action details Not available
20-0326 127.Agenda ItemPlanning and Building Department, Planning Services Division, Long Range Planning Unit, recommending the Board review and provide direction on the Long Range Planning Project Prioritization Matrix for Fiscal Year 2020-21, as follows: 1) Review the Matrix and the recommended project prioritization; 2) Direct staff to modify the Matrix, as necessary, to reflect the Board’s current priorities; 3) Direct staff to include a funding request for consulting services and/or additional staff resources in the FY 2020-21 budget; and 4) Endorse a final Matrix that prioritizes County-initiated land use and housing projects managed by the Long Range Planning Unit for Fiscal Year 2020-21. (Est. Time: 1 Hr.) FUNDING: N/AApprovedPass Action details Video Video
20-0325 128.Agenda ItemDepartment of Transportation recommending the Board receive and approve the El Dorado Countywide Housing and Employment Projections, 2018-2040 Memoranda pertaining to the Major Update of the Traffic Impact Mitigation (TIM) Fee Program and the Capital Improvement Program (CIP). (Est. Time: 1 Hr.) FUNDING: TIM Fee Program.ApprovedPass Action details Video Video
20-0028 129.Agenda ItemChief Administrative Office recommending the Board consider options for policy direction related to allocation of property tax within the existing AB 8 allocation upon annexation to or by special districts within the County. (Est. Time: 30 Min.) (Cont. 3/17/20, Item 29)ContinuedPass Action details Not available
20-0389 130.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2) and Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Title: Number of potential cases: (1). (Est. Time: 15 Min.) (Cont. 3/17/20, Item 30)ContinuedPass Action details Not available
20-0432 131.Agenda ItemChief Administrative Office and Health and Human Services Agency recommending the Board waive the requirements of Section 802/803 of the Salary and Benefits Resolution 016-2020 for Unrepresented Employees to authorize vacation hours to accrue above the current vacation cap for the Public Health Officer, while a Public Health Emergency exists in El Dorado County, to respond to the threat of novel coronavirus 2019 (COVID-19). FUNDING: N/AApprovedPass Action details Not available
20-0419 132.Agenda ItemChief Administrative Office, Health and Human Services Agency, and Sheriff's Office recommending the Board of Supervisors consider the following: 1) Adopt and authorize the Chair to sign Resolution 051-2020 ratifying the Declaration of a Local Health Emergency by the Public Health Officer due to an imminent and proximate threat to public health from the introduction of a novel coronavirus (COVID-19) in the County of El Dorado, dated March 12, 2020; and 2) Adopt and authorize the Chair to sign Resolution 052-2020 ratifying the Proclamation of a Local Emergency by the Director of the Office of Emergency Services (Sheriff) due to conditions of extreme peril from an imminent and proximate threat to public health from the introduction of COVID-19 in the County of El Dorado, dated March 12, 2020; 3) Adopt and authorize the Chair to sign Resolution 053-2020 authorizing Sheriff’s Office designees, as required by the Governor’s Office of Emergency Services (Cal OES), to execute applications with Cal OES for the purposes of obtaining federal and/or state financial assistance; and 4) Adopt ApprovedPass Action details Video Video