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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 4/21/2020 8:00 AM Minutes status: Final  
Meeting location: VIRTUALLY - See Below
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
20-0552 11.Agenda ItemClerk of the Board recommending the Board Approve the Minutes from the Regular Meeting of April 14, 2020.ApprovedPass Action details Not available
20-0544 12.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board authorize the Chief Administrative Officer or designee to enter into negotiations with the Mayor of the City of Placerville or his designee regarding the potential sale of County owned properties at 515 Main Street (APN 002-151-18-100) and 525 Main Street (APN 002-151-03-100). FUNDING: N/AApprovedPass Action details Not available
20-0494 13.Agenda ItemChief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property resulting from the move of the Sheriff’s Office to the new Public Safety Facility and recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof. FUNDING: Various.ApprovedPass Action details Not available
20-0462 14.Agenda ItemClerk of the Board recommending the Board review and approve the revised conflict of interest codes received from the following local public entities within the County: 1) Cottonwood School; and 2) Clarksville Charter School. FUNDING: N/AApprovedPass Action details Not available
20-0491 15.Agenda ItemCommittee Application Review Team, pursuant to Board Policy I-5, recommending the Board appoint Jeffery Kerns to the Civil Service Commission to fill one (1) vacancy based on applications received from two El Dorado County residents for the balance of the remaining term ending January 1, 2021.ApprovedPass Action details Not available
20-0496 16.Agenda ItemElections Department recommending the Board approve and authorize the Chair to sign a budget transfer to increase revenue and appropriations in FY 2019-20 for the Elections Department by $99,000, in order to receive the second half of the Dynamic Random Access Memory Agreement funding. (4/5 vote required) FUNDING: 100% funded by the Dynamic Random Access Memory Settlement Fund.ApprovedPass Action details Not available
20-0511 17.Agenda ItemHuman Resources Department and the Health and Human Services Agency recommending the Board: 1) Approve and adopt the revised Health and Human Services Agency department-specific class specification of Registered Nurse; and 2) Adopt and authorize the Chair to sign Resolution 071-2020 to: a) Approve the addition of 1.0 FTE Registered Nurse allocation in the Health and Human Services Agency; b) Approve the deletion of a vacant 1.0 FTE Licensed Vocational Nurse I/II allocation in the Health and Human Services Agency; and c) Abolish the classifications of Licensed Vocational Nurse I and II. FUNDING: State and Public Health Realignment Revenue.ApprovedPass Action details Not available
20-0531 18.Agenda ItemHuman Resources Department recommending the Board: 1) Approve and adopt the department-specific class specifications for Health and Human Services Agency: Program Manager - Protective Services, Social Service Aide, Social Worker I/II, Social Worker III, Social Worker IV, Social Work Clinician A/B (Title Change from Social Worker Clinician to Social Work Clinician A - and adding a new classification of Social Work Clinician B to make this a flex class), Social Worker Supervisor I (Title Change from: Social Services Supervisor I), Social Worker Supervisor II (Title Change from: Social Services Supervisor II), System Support Analyst, System Support Assistant (Title Change from: Services Support Assistant III); and 2) Adopt and authorize the Chair to sign Resolution 074-2020 to: a) Approve multiple allocation changes as noted in this Board item. As noted, the competitive recruitment and selection process for all reclassifications (both lateral and upward) for filled positions is being waived by the Director of Human Resources at the request of the appointing authority in accordance wApprovedPass Action details Not available
20-0518 19.Agenda ItemSupervisors Veerkamp and Parlin, as the Fire and Emergency Medical Services ad hoc Committee, recommending the Board of Supervisors authorize the Chair to sign a letter to the Garden Valley Fire Protection District Board of Directors in response to their request for funding dated February 24, 2020.ApprovedPass Action details Not available
20-0492 110.Agenda ItemDepartment of Child Support Services in coordination with the Chief Administrative Office, Facilities Division, recommending the Board approve and authorize the Chair to sign the amendment of the current lease at 3883 Ponderosa Rd, Shingle Springs to accommodate the installation of a generator, as well as other tenant improvements to the building, at a cost not to exceed $51,500. A budget amendment allowing for the purchase and installation of the generator (Agenda Item 20-0372) was approved by the Board on March 24, 2020. FUNDING: State and Federal funding resulting from an increased allocation by State DCSS, provided with re-allocation funds.ApprovedPass Action details Not available
20-0546 111.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (C) that due to the limited timeframes, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff; and 2) Approve and authorize an increase of $20,000 to Agreement 3093 (188-S1610) with New Connections Communications Inc., thereby increasing the maximum obligation from $125,000 to $145,000 through the remaining term of April 30, 2020, to allow payment for services rendered. FUNDING: 49% Federal, 27% Realignment, and 24% State.ApprovedPass Action details Not available
20-0234 112.Agenda ItemHealth and Human Services Agency recommending the Board approve and authorize the Chair to sign a proclamation to recognize April 19 - 25, 2020 as National Volunteer Week. FUNDING: N/AApprovedPass Action details Not available
20-0187 113.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Health and Human Services Agency to submit Local Enforcement Agency (LEA) Grant Program applications to California Department of Resources Recycling and Recovery to assist in the cost of the solid waste facilities permit and inspection program commencing with the 2020-2021 LEA Grant through the 2026-2027 LEA Grant with an estimated grant amount of $20,000 for Fiscal Year 2020-2021; and 2) Adopt and authorize the Chair to sign Resolution 073-2020, to delegate authority to the Health and Human Services Agency Director, Chief Fiscal Officer, or Public Health Officer to execute in the name of the County of El Dorado all grant documents, including but not limited to applications, agreements, amendments and requests for payment necessary to secure grant funds, implement the approved grant projects, and close out each grant. FUNDING: State funding through the California Department of Resources, Recycling and Recovery.ApprovedPass Action details Not available
20-0222 114.Agenda ItemHealth and Human Services Agency recommending the Board of Supervisors, acting as the Governing Board of the In-Home Supportive Services Public Authority (IHSS PA): 1) Approve and authorize the Chair to sign Agreement for Services 4696 with Industrial Employers and Distributors Association, for the provision of consultation and advice on employer-employee relations between the IHSS PA and the individuals employed as IHSS workers, for the term of one year from July 1, 2020 through June 30, 2021, with a maximum contractual obligation of $23,000; 2) Make findings in accordance with County Ordinance 3.13.030 that the County may enter into a contract with Industrial Employers and Distributors Association for services provided under this Agreement 4696 because (B) specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work, and (F) the contract is necessary to protect against conflict of interest or to ensure independent and unbiased findings where there is a need for an outside perspective (for example, contracts reApprovedPass Action details Not available
20-0241 115.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services #4608 with California MENTOR Family Home Agency, LLC, for the provision of Foster Care Placement Services, in the amount of $100,000 for the three year term to commence upon final execution; 2) Make findings in accordance with County Ordinance 3.13.030 (B) that “Specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;” as this vendor, California MENTOR Family Home Agency, LLC, provides foster care placement services specific to the special needs of this individual client; and 3) Authorize the Purchasing Agent, or their designee to execute further documents relating to Agreement for Services #4608, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 100% State funding from 1991 Social Services Realignment.ApprovedPass Action details Not available
20-0475 116.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign a Budget Transfer specific to Senior Nutrition Services, increasing State Revenue by $68,411; Minor Equipment by $43,411; and Fixed Assets by $25,000, due to a one time funding augmentation; and 2) Add the Advance Cold Pan Table at $19,500, and the Blast Chiller at $5,500 to the Fixed Asset List for fiscal year 2019-20. (4/5 vote) FUNDING: State funding through California Department of Aging.ApprovedPass Action details Not available
20-0484 117.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Approve and authorize the Chair to execute Agreement for Services 4206 with Progress House, Inc., for the provision of Drug Medi-Cal Organized Delivery System Services, effective upon execution through December 31, 2020, with a maximum obligation of $1,268,247 for the term of the Agreement; 2) Find that in accordance with County Ordinance 3.13.030 it is feasible to contract with Progress House, Inc., for services provided under this Agreement 4206 because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work;” and 3) Approve and authorize the Director of HHSA to execute further documents relating to Agreement for Services 4206, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal Medi-Cal with matched funding from 2011 Behavioral Health Realignment and State General Fund for Residential and Outpatient IntensivApprovedPass Action details Not available
20-0465 118.Agenda ItemEnvironmental Management Department recommending the Board adopt and authorize the Chair to sign the following Resolutions authorizing the submittal of applications to the State of California, Department of Resources Recycling and Recovery: 1) Resolution 067-2020, for all eligible Individual Grants; 2) Resolution 068-2020, for all eligible Regional Grants; 3) Resolution 069-2020, for all eligible Individual Payment Programs; and 4) Resolution 070-2020, for all eligible Regional Payment Programs. FUNDING: Non-General Fund / Various Grants and Payment Programs Awarded by the State of California, Department of Resources Recycling and Recovery.ApprovedPass Action details Not available
20-0452 119.Agenda ItemDepartment of Transportation recommending the Board approve and authorize the Chair to sign a budget transfer request for one County Service Area 2 Zone of Benefit and ten County Service Area 9 Zones of Benefit to reallocate funds from Contingency and Designations to fund road maintenance projects during Fiscal Year 2019/2020. (4/5 vote required) FUNDING: County Service Areas 2 & 9 Zones of Benefit Special Taxes and Assessments.ApprovedPass Action details Not available
20-0520 120.Agenda ItemSheriff’s Office recommending that the Board approve and authorize the Chair to sign and execute Reimbursement Agreement 4833 between the County and El Dorado Irrigation District (EID) for reimbursement of funds in the amount of $24,500 for the grant performance period that ends May 31, 2022 from the Fiscal Year 2019 Homeland Security Grant to purchase laptops for EID’s Emergency Operations Center (EOC). FUNDING: Fiscal Year 2019 Homeland Security Grant.ApprovedPass Action details Not available
20-0449 122.Agenda ItemAssessor recommending the Board adopt and authorize the Chair to sign Resolution 066-2020 amending the Assessor’s current authorized personnel allocation to realign job classifications with the new workflow in the Megabyte property tax system, noting that department-specific recruitments will be conducted and vacated positions will subsequently be deleted. The Resolution will: 1) Increase the Property Transfer Specialist allocation by 1.0 FTE; 2) Add a 1.0 FTE Appraiser Aide allocation; and 3) Add a 1.0 FTE Supervising Appraiser allocation. (Est. Time: 15 Min.) FUNDING: General Fund.ContinuedPass Action details Not available
20-0458 123.Agenda ItemDepartment of Transportation recommending the Board approve the following: 1) Award Bid 20-288-048 for the purchase of Plant Mix Asphalt Concrete for the West Slope of El Dorado County to the low qualified bidder, Teichert Rock Products of Sacramento, CA; 2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $2,250,000 ($750,000/year) for a thirty-six (36) month period following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contract as needed during the awarded period as long as funding is available within the Department's budget. (Est. Time: 10 Min.) FUNDING: Road Fund (State) - 60%; Tribe Funds (Local) - 25%; and Road Repair and Accountability Act of 2017 (SB1 - RMRA) - 15%; estimated for first year of contract.ApprovedPass Action details Not available
20-0516 124.Agenda ItemChief Administrative Office recommending the Board: 1) Find that a public benefit is derived from supporting the El Dorado County Water Agency’s efforts to conduct a feasibility study of the stormwater runoff at the El Dorado County Fairgrounds to be used for advancing the project planning, design, and approval for potential implementation as funding becomes available; 2) Approve and authorize the Chief Administrative Officer to sign a Memorandum of Understanding, consistent with the County’s standard form and upon the approval of County Counsel, with the El Dorado County Water Agency authorizing payment of an amount not to exceed $47,050 as a Non-Departmental General Fund Contribution in support of these efforts; and 3) Approve a budget transfer appropriating the $47,050 from the Capital Projects Reserve and increasing contribution expense to fund the project. (4/5 vote required). (Est. Time: 15 Min.) FUNDING: General Fund Capital Projects Reserve.ApprovedPass Action details Not available
20-0565 125.Agenda ItemHEARING - Planning and Building Department, Chief Administrative Office, Sheriff’s Office, District Attorney’s Office, and Planning Commission recommending the Board take the following actions: 1) Find that the adoption of the proposed amendments to Section 130.14.260 of Title 130, Article 9 is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3), 15060(c)(2), 15060(c)(3), 15305, and 15308 of the CEQA Guidelines; 2) Approve amendments to Section 130.14.260 of Title 130, Article 9 of the El Dorado County Ordinance Code entitled “Outdoor Medical Cannabis Cultivation for Personal Use” renumbered as Section 130.42.100 of Title 130, Article 4, and retitled as “Cultivation of Cannabis for Personal Use,” with amendments; 3) Find that the ordinance shall take effect immediately upon final passage pursuant to Government Code section 25123(d) in order for the immediate preservation of the public peace, health, and safety; 4) Approve Final Passage (Second Reading) of amendments to Section 130.14.260 of Title 130, Article 9 of the El Dorado CounFailedFail Action details Not available
20-0565 1 Agenda ItemHEARING - Planning and Building Department, Chief Administrative Office, Sheriff’s Office, District Attorney’s Office, and Planning Commission recommending the Board take the following actions: 1) Find that the adoption of the proposed amendments to Section 130.14.260 of Title 130, Article 9 is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3), 15060(c)(2), 15060(c)(3), 15305, and 15308 of the CEQA Guidelines; 2) Approve amendments to Section 130.14.260 of Title 130, Article 9 of the El Dorado County Ordinance Code entitled “Outdoor Medical Cannabis Cultivation for Personal Use” renumbered as Section 130.42.100 of Title 130, Article 4, and retitled as “Cultivation of Cannabis for Personal Use,” with amendments; 3) Find that the ordinance shall take effect immediately upon final passage pursuant to Government Code section 25123(d) in order for the immediate preservation of the public peace, health, and safety; 4) Approve Final Passage (Second Reading) of amendments to Section 130.14.260 of Title 130, Article 9 of the El Dorado CounApprovedPass Action details Not available
20-0519 126.Agenda ItemDepartment of Transportation recommending the Board receive and consider action on two Technical Memoranda regarding policy issues pertaining to the Major Update of the Traffic Impact Mitigation (TIM) Fee Program and the Capital Improvement Program (CIP). Staff is recommending that the Board: 1) Receive Technical Memorandums pertaining to establishing Trip Rates for Cannabis (Attachment A) and Wineries (Attachment B) and provide direction as to next steps; 2) Receive Information about the Proposed Change of Local Serving Share of Non-Residential Employment and provide direction as to which option to select (Attachment C); 3) Receive information pertaining to the Project Changes Incorporated in the 2016 Major TIM Fee Update (Attachment D); 4) Receive information pertaining to the Collection of TIM Fees from Non-Residential uses (Attachment E); and 5) Receive TIM Fee Offset Program Information (Affordable Housing TIM Fee Offset). (Est. Time: 1 Hr.) FUNDING: TIM Fee Program.ApprovedPass Action details Not available
20-0519 1 Agenda ItemDepartment of Transportation recommending the Board receive and consider action on two Technical Memoranda regarding policy issues pertaining to the Major Update of the Traffic Impact Mitigation (TIM) Fee Program and the Capital Improvement Program (CIP). Staff is recommending that the Board: 1) Receive Technical Memorandums pertaining to establishing Trip Rates for Cannabis (Attachment A) and Wineries (Attachment B) and provide direction as to next steps; 2) Receive Information about the Proposed Change of Local Serving Share of Non-Residential Employment and provide direction as to which option to select (Attachment C); 3) Receive information pertaining to the Project Changes Incorporated in the 2016 Major TIM Fee Update (Attachment D); 4) Receive information pertaining to the Collection of TIM Fees from Non-Residential uses (Attachment E); and 5) Receive TIM Fee Offset Program Information (Affordable Housing TIM Fee Offset). (Est. Time: 1 Hr.) FUNDING: TIM Fee Program.ApprovedPass Action details Not available
20-0519 1 Agenda ItemDepartment of Transportation recommending the Board receive and consider action on two Technical Memoranda regarding policy issues pertaining to the Major Update of the Traffic Impact Mitigation (TIM) Fee Program and the Capital Improvement Program (CIP). Staff is recommending that the Board: 1) Receive Technical Memorandums pertaining to establishing Trip Rates for Cannabis (Attachment A) and Wineries (Attachment B) and provide direction as to next steps; 2) Receive Information about the Proposed Change of Local Serving Share of Non-Residential Employment and provide direction as to which option to select (Attachment C); 3) Receive information pertaining to the Project Changes Incorporated in the 2016 Major TIM Fee Update (Attachment D); 4) Receive information pertaining to the Collection of TIM Fees from Non-Residential uses (Attachment E); and 5) Receive TIM Fee Offset Program Information (Affordable Housing TIM Fee Offset). (Est. Time: 1 Hr.) FUNDING: TIM Fee Program.ApprovedPass Action details Not available
20-0567 127.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Probation Officers Association; El Dorado County Deputy Sheriffs' Association representing employees in the Law Enforcement Unit; El Dorado County Law Enforcement Management Association; El Dorado County Criminal Attorneys’ Association; and El Dorado County Managers’ Association. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
20-0524 128.Closed Session Item Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: Properties: 1) 515 Main Street, Placerville, CA (APN 002-151-02-100; APN 002-151-18-l 00); 2) 525 Main Street, Placerville, CA (APN 002-151-03-100); Agency Negotiators: Don Ashton, Chief Administrative Officer, successor or designee; Negotiating Party: City Manager for City of Placerville, successor or designee; and Under Negotiation: Price and terms of payment for sale or lease.No Action Reported.  Action details Not available
20-0497 129.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Child Support Services. (Est. Time: 15 Min.) (Cont. 4/21/20, Item 29)Continued  Action details Not available
20-0521 130.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Public Defender. (Est. Time: 15 Min.) (Cont. 4/21/20, Item 30)Continued  Action details Not available
20-0573 131.Agenda ItemChief Administrative Office recommending the Board ratify the Chair's signature on an April 16, 2020, letter to members of El Dorado County's Congressional delegation regarding CARES Act funding to counties. FUNDING: N/AApprovedPass Action details Not available
20-0578 132.Agenda ItemHuman Resources Department recommending the Board: 1) Approve and adopt the department-specific class specification for the Department of Child Support Services: Child Support Attorney I-IV; 2) Approve and adopt the department-specific class specification for the District Attorney’s Office: Deputy District Attorney I-IV; 3) Approve and adopt the department-specific class specification for the Health and Human Services Agency: Senior Citizens’ Attorney I-III; and 4) Approve and adopt the department-specific class specification for the Public Defender’s Office: Deputy Public Defender I-IV. FUNDING: N/AApprovedPass Action details Not available
20-0291 133.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 075-2020, to delegate authority to the Director of the Health and Human Services Agency to execute amendments to specified Behavioral Health Service Provider Agreements so that vendors may be paid a monthly average payment in advance to temporarily alleviate cash-flow issues, contingent upon approval by County Counsel and Risk Management, without change to the term or maximum obligation of any agreement; and 2) Approve and authorize that each of these amendments will have a retroactive effective date of March 1, 2020. FUNDING: State and Federal funding with varied percentages based on the clientele eligibility and type of services being provided.ApprovedPass Action details Not available