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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 5/19/2020 9:00 AM Minutes status: Draft  
Meeting location: VIRTUALLY - See Below
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
20-0719 1 Agenda ItemOpen Forum (See attachment)   Not available Not available
20-0693 11.Agenda ItemClerk of the Board recommending the Board Approve the Minutes from the minutes from the special meeting of the Board on May 8, 2020 and the regular meeting of the Board on May 12, 2020.   Not available Not available
20-0673 12.Agenda ItemChief Administrative Office recommending the Board adopt and authorize the Chair to sign Resolution 086-2020 accepting the exchange of property tax increments for the annexation of 159 parcels into the El Dorado County Fire Protection District service area, Local Agency Formation Commission Project 2020-01. FUNDING: N/A   Not available Not available
20-0499 13.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of the work to be performed is not sufficient to warrant the addition of permanent staff; and 2) Authorize the Purchasing Agent to sign Amendment III to Agreement for Services 383-S1610/728 with Christenson Consulting to extend the term an additional year (for an amended expiration of May 30, 2021) for continued project management services related to the County’s Solar Project with no change to compensation or scope. FUNDING: Accumulative Capital Outlay Fund.   Not available Not available
20-0608 14.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board: 1) Make a finding that the attached license agreements granted to Pacific Gas & Electric (PG&E) are in the public interest and will not substantially conflict or interfere with the County's use of the property (Gov. Code 25526.6); and 2) Approve and authorize the Chief Administrative Officer to sign the attached license agreements 4898 and 4899 with PG&E for the purpose of establishing and operating customer resource centers in the event of a Public Safety Power Shutoff at Pioneer Park and at the Placerville Library. FUNDING: N/A   Not available Not available
20-0591 15.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board declare a service weapon as surplus and approve the sale of the weapon to retired Sheriff Deputy David Turnage. FUNDING: Funding received from the sale will be deposited into the General Fund.   Not available Not available
20-0635 16.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board: 1) Make a determination that Food Trucks are needed and appropriate on County property and authorize a competitive Request For Proposals for any future food truck vending activities on County property; and 2) Authorize the Chief Administrative Officer or designee to sign food truck vendor license agreements pending County Counsel and Risk Management approval. FUNDING: N/A   Not available Not available
20-0596 17.Agenda ItemElections Department recommending the Board: 1) Authorize and approve the continued use of perpetual agreement 4052, with Granicus LLC., for Campaign Docs and eCampaign annual software subscription and hosting fee agreement in the amount of $13,893, for monitoring receipt of required forms and expenditures for election campaigns, as well and other election related activities; and 2) Authorize all actions necessary for the continuation of the perpetual agreement 4052, Campaign Docs and eCampaign Filings, including extension of the software maintenance as required by the agreements. Upon approval, Agreement term will continue from June 20, 2020, through June 19, 2021. FUNDING: General Fund.   Not available Not available
20-0604 18.Agenda ItemHuman Resources Department recommending the Board: 1) Approve and adopt the department-specific class specification for the District Attorney’s Office: Chief Assistant District Attorney; and 2) Approve and adopt the department-specific class specifications for the County Counsel’s Office: Assistant County Counsel, Associate Deputy County Counsel, County Counsel, Deputy County Counsel, and Sr. Deputy County Counsel. FUNDING: N/A   Not available Not available
20-0334 19.Agenda ItemHealth and Human Services Agency, on behalf of the El Dorado County Commission on Aging, recommending the Board adopt and authorize the Chair to sign a Proclamation recognizing May 2020 as “Older Americans Month” in El Dorado County. FUNDING: N/A   Not available Not available
20-0450 110.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Approve the continuation of fifteen (15) perpetual agreements as detailed in Attachment A; 2) Delegate authority to the HHSA Director to execute amendments, if any, to the perpetual agreements detailed in Attachment A as needed, including amendments that do not increase the maximum dollar amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management, and notify the Board of such amendments on an annual basis; 3) Receive and file the list of perpetual agreements terminated in FY 2019-20 detailed in Attachment B; and 4) Authorize the HHSA Director to terminate other perpetual agreements, as appropriate, and including but not limited to those listed in Attachment B, and notify the Board of such terminations on an annual basis. FUNDING: Federal and State funds, or grants with the County share of cost or required match, if any, met with realignment or other Non-General Fund resources.   Not available Not available
20-0506 111.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 206 (098-S1811), with The Unity Care Group, for the continued provision of Independent Living Program services for foster youth in El Dorado County; continuing with an annual maximum obligation of $175,000 by increasing the total maximum obligation by $569,625 for a new maximum obligation amount of $1,094,624; and extending the original term of September 21, 2017 through June 30, 2020, by three (3) years and three (3) months for a new end date of September 30, 2023 to align the end date of the agreement with the Federal fiscal year; 2) Make findings in accordance with County Ordinance 3.13.030 that, having awarded Request for Proposals 17-952-042 to Contractor on May 23, 2017 (File 17-0534, Item 7), and based on their expertise in the provision of independent living for foster youth," B. Specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work," this Amendment 1 allows the   Not available Not available
20-0628 112.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Authorize the submission of a grant application to the County Medical Services Program for the COVID-19 Emergency Response Grant (CERG) in the estimated amount of $521,873 and an anticipated term of 12 months following a fully executed funding agreement; 2) Authorize the Chief Administrative Officer to execute the “Cover Sheet” for the grant, thereby attesting to and certifying as required by the grant; 3) Delegate authority to the Director of Health and Human Services Agency to accept the funding, if awarded, and execute any funding agreement contingent on County Counsel and Risk Management approval; 4) Authorize the Director of Health and Human Services Agency, Chief Fiscal Officer, or designee, to submit any administrative reports, fiscal reports, and/or amendments to the funding agreement that do not change the funding amount; and 5) Approve and authorize the Chair to sign a Budget Transfer form, specific to the CERG funding, thereby increasing the State Revenue and Appropriations by $521,873. (4/5 vote required)   Not available Not available
20-0605 113.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 084-2020 delegating authority to the Health and Human Services Agency Director, on behalf of the County, to accept funding and execute all necessary documents required to secure and maintain Revenue Agreements from funding sources or granting agencies, as specified on Attachment A to the Resolution, that will be included in the Recommended Fiscal Year 2020-21 Budget, or as previously approved individually by the Board, in order to provide needed revenue for the operation of Health and Human Services Agency programs, and contingent upon approval by County Counsel and Risk Management, as applicable; 2) Delegate authority to the Health and Human Services Agency Director to execute, on behalf of the County, additional documents related to those funding/revenue agreements, grants, and allocations, that do not increase net County cost, and any amendments thereto, and contingent upon approval by County Counsel and Risk Management, as applicable; and 3) Approve and authorize the    Not available Not available
20-0643 114.Agenda ItemHealth and Human Services Agency recommending the Board approve and authorize the Chair to sign a budget transfer to Social Services increasing State revenue by $189,015, Transfer In revenue (specific to the CalWORKS Memorandum of Understanding Special Revenue Fund) by $269,326, and Federal revenue by $148,277 for a total of $606,618, and increase the associated appropriations, to recognize additional County funding as a result of the Governor’s Executive Order N-29-20, dated March 4, 2020, intended to mitigate the economic impact of increased client services due to the COVID-19 pandemic, and to recognize other State funding augmentations in anticipation of increased caseload costs. FUNDING: State and Federal funding through California Department of Social Services.   Not available Not available
20-0632 115.Agenda ItemDepartment of Transportation, in cooperation with Planning and Building Department, recommending the Board approve and authorize the Purchasing Agent, or designee, to sign retroactively, the Second Amendment to Agreement for Services 442-S1710 with Kimley-Horn and Associates, Inc., extending the term for two years, increasing the not-to-exceed amount of $90,545 by $4,000, approving a change in rates, and minor edits to the Scope of Work, Task 6, for a total not-to-exceed amount of $94,545, for purpose of assistance in updating the County's Traffic Impact Mitigation Fee Program. FUNDING: Traffic Impact Mitigation Fees. Staff recommending this matter be Continued off calendar.   Not available Not available
20-0598 116.Agenda ItemDepartment of Transportation recommending the Board take the following actions pertaining to the Henningsen Lotus Park & Latrobe Railroad Storm Damage Repairs Project, CIP 99455/36209026 & 99454/36209025, Contract 4025: 1) Award the Construction Contract for Base Bid Schedule A (Henningsen Lotus Park Storm Damage Repairs) to Steelhead Constructors, Inc. who was the lowest responsive, responsible bidder; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds; and 4) Direct that the funding for this project be included in the FY 2020-21 Adopted Budget. FUNDING: HLP project : $46,600 HLP Trust - Park Fees, $263,507 FEMA/Cal OES. Latrobe project: $25,000 SPTC JPA funds, $29,745 Ponderosa Quimby Funds, ACO $38,255, FEMA/Cal OES $182,876 (still pending approval).   Not available Not available
20-0570 117.Agenda ItemPlanning and Building Department, Planning Division, Long Range Planning Unit recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 085-2020 approving the submittal of an application to the State Department of Housing and Community Development (Department) for planning grant funds to further housing development in El Dorado County; and 2) Authorize and direct the Planning and Building Department Director, or designee, to act on the County’s behalf in all matters pertaining to this application to apply for and submit to the Department the 2020 Local Early Action Planning Grants Program application in the amount of up to $500,000. FUNDING: Local Early Action Planning Grants Program.   Not available Not available
20-0586 118.Agenda ItemPlanning and Building Department, Planning Division, recommending the Board approve and authorize the Chair to sign a letter to the California Board of Forestry and Fire Protection reappointing Tiffany Schmid, Director of the Planning and Building Department, as El Dorado County's primary authorized designee and adding Robert Peters, Deputy Director of Planning, as El Dorado County's secondary authorized designee to review Timberland Conversion Permits (or equivalent) and Less Than 3 Acre Conversion Exemptions. FUNDING: There is no funding associated with this action.   Not available Not available
20-0621 219.Agenda ItemPlanning and Building Department, Commercial Cannabis Division, recommending the Board approve Final Passage (Second Reading) of Ordinance 5123 pertaining to Section 130.41.100 of Title 130, Article 4 of the El Dorado County Ordinance Code entitled “Commercial Cannabis”, with an amendment regarding fingerprints of commercial cannabis owners giving more discretion to the Sheriff’s Office. (Cont. 5/19/20, Item 19)   Not available Not available
20-0649 120.Agenda ItemSurveyor's Office recommending the Board: 1) Approve and authorize the Chair to acknowledge and accept an Irrevocable Offer of Dedication for Road Right Of Way and Public Service Easements on Assessor’s Parcel Number 119-090-021, located in El Dorado Hills, District 1, subject to the condition that they will not be County maintained unless and until they have been accepted into the County maintained road system by Resolution of the Board of Supervisors; 2) Acknowledge and accept Road Right Of Way and Public Service Easements on behalf of those public entities that will provide services, subject to the purveyor’s construction standards; and 3) Authorize the Chair to sign the Consent to Offer of Dedication and Acceptance of Offer and to record the Irrevocable Offer of Dedication with the Consent attached. Authorization for recording said Offer is pursuant to Government Code Section 7050. FUNDING: Application Fees. (General Fund)   Not available Not available
20-0354 121.Agenda ItemProbation Department recommending the Board: 1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) and (C) that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; and due to the limited time frames, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff; 2) Approve and authorize the Chair to sign Agreement for Services 4800 with Northern California Construction Training to provide a pre-apprenticeship program to increase the skill sets of the clients of the El Dorado County Probation Department. This agreement is for the term of July 1, 2020, through June 30, 2021, for a Not to Exceed Amount of $179,800.32; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4800, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon a   Not available Not available
20-0504 123.Agenda ItemProbation Department recommending the Board receive information regarding the upcoming agreement with The California Department of Corrections and Rehabilitation, Division of Juvenile Justice, to allow services of diagnostic studies, treatment services, and temporary detention for delinquent youth referred in Juvenile Court. FUNDING: General Fund.   Not available Not available
20-0667 124.Agenda ItemSupervisor Veerkamp recommending the Board adopt and authorize the Chair to sign a Proclamation to recognize May 25, 2020 as Memorial Day in El Dorado County. A day to remember and honor those that have died, those that are still missing and all who mourn the loss.   Not available Not available
20-0174 125.Agenda ItemTreasurer-Tax Collector Department recommending the Board provide conceptual approval, pursuant to Board Policy A-3, to amend El Dorado County Ordinance Code Title 3 and Title 5 - Revenue and Finance (previous Resolution 036-200, Ordinances 4651, 4980, 5012 and 5027) to update the Treasurer-Tax Collector Schedule of Fees, update the El Dorado County Business License Fee Schedule (previous Resolutions 179-2003 and 108-2016) and to formally incorporate the Business License Fee Schedule within the El Dorado County Ordinance Code through the addition of Section 5.04.030. FUNDING: General Fund.   Not available Not available
20-0174 1 Agenda ItemTreasurer-Tax Collector Department recommending the Board provide conceptual approval, pursuant to Board Policy A-3, to amend El Dorado County Ordinance Code Title 3 and Title 5 - Revenue and Finance (previous Resolution 036-200, Ordinances 4651, 4980, 5012 and 5027) to update the Treasurer-Tax Collector Schedule of Fees, update the El Dorado County Business License Fee Schedule (previous Resolutions 179-2003 and 108-2016) and to formally incorporate the Business License Fee Schedule within the El Dorado County Ordinance Code through the addition of Section 5.04.030. FUNDING: General Fund.   Not available Not available
20-0648 126.Agenda ItemPlanning and Building Department, Economic Development Division, recommending the Board receive a presentation from the Tahoe Prosperity Center and consultant team and accept the South Shore Housing Assessment and Action Plan. FUNDING: General Fund.   Not available Not available
20-0309 127.Agenda ItemSupervisor Novasel, based upon the recommendation of the First 5 El Dorado Children and Families Commission, recommending the Board: 1) Make the following appointments to the First 5 El Dorado Children and Families Commission: a) Appoint Tammy Chako, El Dorado County Public Health/Child Welfare Department Representative, Term Expiration 05/31/2023; b) Reappoint Ginger Swigart, Community Representative, Term Expiration 05/31/2023; and c) Reappoint Connie Zelinsky, Community Representative, Term Expiration 05/31/2023; and 2) Receive and file a Community Hub presentation from Kathleen Guerrero, Director.   Not available Not available
20-0359 129.Agenda ItemChief Administrative Office, EMS and Emergency Preparedness & Response Division recommending the Board consider the following: 1) Adopt and authorize the Chair to sign a Proclamation recognizing May 17, 2020 through May 23, 2020 as "Emergency Medical Services Week” in the County of El Dorado; and 2) Receive a presentation by the El Dorado County Emergency Services Authority and the California Tahoe Emergency Services Operations Authority recognizing the contribution and dedication of certain emergency medical services nominees for outstanding contributions and dedication to their respective organizations. FUNDING: N/A   Not available Not available
20-0688 130.Agenda ItemSupervisor Parlin and the Department of Transportation recommending the Board: 1) Receive an update on the Coloma Retaining Wall Art Work on HWY 49; and 2) Provide conceptual approval to move forward with an application to CalTrans.   Not available Not available
20-0642 131.Closed Session Item Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Sylvia Meza v. County of El Dorado; Workers' Compensation Claim Number ELAG-548801. (Est. Time: 5 Min.)   Not available Not available
20-0681 133.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Emergency Occupancy Lease Agreement 4922 with Kuldeeep S. Mand, doing business as Fairbridge Inn Express, to lease twenty (20) motel rooms in the amount of approximately $100,000 for the first three months, and adjusted monthly thereafter based on extensions to the term, in accordance with the State of California "Project Roomkey" to provide non-congregate shelter for medically vulnerable homeless. This Agreement #4922 has an initial retroactive term beginning May 1, 2020 through July 31, 2020, which may be extended on a month-to-month basis depending on the evolving COVID-19 status; 2) Make findings in accordance with County Ordinance 3.13.030 (B) in that the motel possesses specialty skills or qualifications not identified in County classifications; and 3) Authorize the Purchasing Agent to execute further documents relating to Lease Agreement 4922, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by Cou   Not available Not available
20-0709 134.Agenda ItemSheriff’s Office recommending the Board consider the following: Ratify supplemental law enforcement services revenue agreement between the Sheriff's Office and the El Dorado County Irrigation District for Deputy Patrol Services at Sly Park Lake during peak use hours on weekend and holidays for the retroactive term of May 16, 2020 through September 7, 2020. FUNDING: Revenue generating   Not available Not available