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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 3/24/2020 9:00 AM Minutes status: Draft  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
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20-0440 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of March 17, 2020.   Not available Not available
20-0312 12.Agenda ItemChief Administrative Office recommending the Board order the Auditor-Controller to disburse $113,459.61 to the El Dorado Hills Community Services District from its park and recreation development impact mitigation fee account for fee program administration and expenditures related to the Bass Lake Community Park, Kalithea Park, Valley View Park, and Heritage Village Park. FUNDING: Development Impact Fees.   Not available Not available
20-0418 13.Agenda ItemChief Administrative Office recommending the Board approve and authorize the Chair to sign a Memorandum of Understanding between El Dorado County, the City of Placerville, El Dorado Transit and El Dorado County Transportation Commission to solicit, secure and administer Federal Transportation Advocacy Services. FUNDING: General Fund.   Not available Not available
20-0341 14.Agenda ItemChief Administrative Office, Facilities Division, and Health and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Facility Use Agreement 4614 with California Conservation Corps, for the joint use of the Greenwood Community Center located at 4411 Highway 193, Greenwood, California; for use by the Senior Nutrition Program, with an estimated annual amount of $7,000, and a term of five years beginning April 1, 2020 through March 31, 2025; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Facility Use Agreement 4614, including future options to extend the term of the Facility Use Agreement and amendments which do not increase the maximum dollar amount of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 4% State funds, 22% General Fund, 24% Fees/Donations, and 50% Federal funds.   Not available Not available
20-0344 15.Agenda ItemClerk of the Board, based upon the recommendation of the Historical Museum Commission, recommending the Board make the following appointments to the Historical Museum Commission: Appoint Dee Owens, Member, Term Expiration 1/24/2020 1/1/2024; Appoint Pam Hupner, Member, Term Expiration 1/24/2020 1/1/2024; and Appoint Barbara Raines, Member, Term Expiration 1/24/2020 1/1/2024. FUNDING: N/A   Not available Not available
20-0377 16.Agenda ItemClerk of the Board recommending the Board approve the continuation of perpetual agreement 509-S1711 (FENIX 944) with Municipal Code Corporation for ongoing ordinance code codification services. The annual cost associated with this perpetual agreement is estimated at $16,000 and is wholly dependent upon the volume and length of ordinances to be codified throughout the year. FUNDING: General Fund.   Not available Not available
20-0324 17.Agenda ItemHuman Resources Department recommending the Board approve and authorize Amendment I to Agreement 2889 with Liebert Cassidy Whitmore for professional legal services to increase the total not-to-exceed by $100,000 for a total not-to-exceed amount of $400,000 with no change to the scope or term of the agreement. FUNDING: General Fund.   Not available Not available
20-0350 18.Agenda ItemHuman Resources Department recommending the Board: 1) Approve and adopt the new class specification of Examination Proctor - Extra Help; and 2) Adopt and authorize the Chair to sign Resolution 050-2020 to approve the job class number, representation unit, and salary range for the new classification of Examination Proctor - Extra Help. FUNDING: General Fund.   Not available Not available
20-0391 19.Agenda ItemHuman Resources Department recommending the Board: 1) Approve and adopt the department-specific class specifications for the Department of Child Support Services: Child Support Attorney I-IV, Child Support Investigator I/II, Child Support Specialist I/II, Child Support Specialist III, and Child Support Supervisor; 2) Approve and adopt the department-specific class specifications for Health and Human Services Agency: Eligibility Specialist Trainee/I/II, Eligibility Specialist III, Eligibility Supervisor, Employment and Training Worker I/II, Employment and Training Worker III, and Employment and Training Worker Supervisor; 3) Approve the use of the County Office Assistant I/II class specification for Child Support Services and Health and Human Services Agency previous Merit System Services Office Assistant I/II positions in lieu of the Merit System Services class specification; 4) Approve the use of the County Administrative Assistant I/II class specification for the Health and Human Services Agency previous Merit System Services Administrative Assistant I/II position in lieu of th   Not available Not available
20-0434 110.Agenda ItemInformation Technologies Department recommending the Board: 1) Continue to waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exemptions from Competitive Bidding Process, section D; 2) Authorize the continued use of State of California Department of General Services (DGS) 1-17-70-01A; 3) Approve Supplement 8 of DGS agreement 1-17-70-01A, which extends the contract through June 30, 2021 for the acquisition of desktop computers and related equipment; 4) Authorize the Purchasing Agent to increase the countywide contract 2096 (blanket purchase order BP20180212) with Granite Financial Solutions, Inc. by $150,000 for a total not-to-exceed amount of $345,000; and 5) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Countywide - varies by department.   Not available Not available
20-0319 111.Agenda ItemTreasurer-Tax Collector recommending the Board approve the El Dorado County 2020 Investment Policy with modifications, revisions and additions to the “Investments” section. FUNDING: N/A   Not available Not available
20-0442 112.Agenda ItemSupervisor Parlin recommending the Board authorize the Chair to sign a letter of support for AB 2612.   Not available Not available
20-0443 113.Agenda ItemSupervisor Parlin recommending the Board authorize the Chair to sign a letter of support to the Fairs and Expositions Branch Chief, John Quiroz, for the Fair Allocation Rulemaking, including comments on its disbursement per Assembly Bill 1499.   Not available Not available
20-0372 114.Agenda ItemDepartment of Child Support Services in coordination with CAO Facilities division recommending the Board: 1) Approve and authorize a budget amendment to increase the Department revenue and appropriations budget by $75,000 for Fiscal Year 2019-2020, due to an increase in allocation from the Department of Child Support Services (DCSS), for the purchase and installation of a generator; 2) Approve the addition of a generator at a cost not to exceed $21,000 to the Department's FY 2019-20 Fixed Asset list; and 3) Direct the Department and Facilities to return to the Board with recommended amendments to the building lease to accommodate installation of the generator. (4/5 vote required) FUNDING: State and Federal funding resulting from an increased allocation by State DCSS, provided with re-allocation funds.   Not available Not available
20-0335 115.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Amendment 2 to Agreement for Services 3525 with Summitview Child and Family Services, Inc., for the provision of Specialty Mental Health Services for children and young adults in a Group Home, which increases the maximum contractual obligation by $400,000 for a new maximum obligation of $2,231,673 effective upon execution, with no change to the original term of January 1, 2019 through June 30, 2021; 2) Make findings in accordance with County Ordinance 3.13.030 that (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work,” as described in Agreement 3525 with Summitview Child and Family Services; and 3) Authorize the Purchasing Agent, or their designee, to execute further documents relating to Agreement for Services 3525, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 50% Medi-Cal;    Not available Not available
20-0430 116.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 056-2020 authorizing the Director of the Health and Human Services Agency to apply for and accept the California Department of Housing and Community Development’s Housing Navigators Allocation Award; and 2) Authorize the Director of the Health and Human Agency to act on behalf of the County in connection with the Housing Navigators Allocation Award, and to execute and deliver all documents required. FUNDING: State Funding: 100% California Department of House and Community Development.   Not available Not available
20-0232 117.Agenda ItemDepartment of Transportation recommending the Board approve and authorize the Chair to sign the Easement Deed for a Public Utilities Easement across a County-owned parcel for the Silver Springs Parkway Project, CIP No. 76108. FUNDING: This Project is funded by Developer Advanced TIM fees, County (west slope) TIM fees, Developer Funds and Road Funds/Discretionary Funds.   Not available Not available
20-0252 118.Agenda ItemDepartment of Transportation recommending the Board take the following actions related to the El Dorado Trail - Missouri Flat Road to El Dorado Project, CIP 97014 / 36109003, Contract 2778: 1) Retroactively approve and authorize the Board Chair to execute Contract Change Order 8 with Westcon Construction Corporation in the amount of $142,772.44; and 2) Find that an exception to the competitive bidding requirement exists for the work described and that a waiver of competitive bidding is appropriate for Contract Change Order 8. FUNDING: Accumulative Capital Outlay (<1%), Active Transportation Program (66%), Congestion Mitigation and Air Quality Program (25%), Air Quality Management District and Air Pollution Control District Grant (8%). (Federal Funds)   Not available Not available
20-0304 119.Agenda ItemDepartment of Transportation recommending the Board approve the following: 1) Award Bid 20-630-044 for the purchase of Waterborne Traffic Line Paint to the low qualified bidder, International Coatings Company, Inc. of Cerritos, CA; 2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $480,000 for a three (3) year period following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Road Fund. (100% - Local).   Not available Not available
20-0231 120.Agenda ItemPlanning and Building Department, Planning Services Division, Long Range Planning Unit, recommending the Board receive and file the 2019 Annual Housing Element Implementation Progress Report following public comment for submittal to the California Department of Housing and Community Development. FUNDING: N/A   Not available Not available
20-0314 121.Agenda ItemPlanning and Building Department, Planning Services Division, Long Range Planning Unit, recommending the Board of Supervisors receive and file the 2019 General Plan Annual Progress Report for submittal to the California Governor’s Office of Planning and Research and to the California Department of Housing and Community Development. FUNDING: N/A   Not available Not available
20-0233 122.Agenda ItemPlanning and Building Department, Planning Services Division, Long Range Planning Unit, Housing, Community and Economic Development Program recommending the Board receive and file the Traffic Impact Mitigation Fee Offset Program annual update in accordance with Board Policy B-14, Traffic Impact Mitigation Fee Offset Program for Developments with Affordable Housing Units. FUNDING: Federal and State transportation revenues.   Not available Video Video
20-0311 123.Agenda ItemPlanning and Building Department, Planning Division, Long Range Planning Unit, Housing, Community and Economic Development Program, recommending the Board of Supervisors adopt a Resolution 049-2020 to: 1) Authorize the submittal of a 2019 Infill Infrastructure Grant Program application to the State of California Department of Community Development to provide up to $1,000,000 as gap funding for infrastructure improvements required for affordable multifamily residential infill development; and 2) If awarded, authorize the Director of the Planning and Building Department, or designee, contingent upon approval by County Counsel and Risk Management, to execute the grant agreement and subsequent amendments thereto that do not affect the dollar amount or the term and to sign other grant-related documents. FUNDING: State funding authorized by Assembly Bill 101 (Chapter 159, Statutes of 2019) and Part 12.5 (commencing with section 53559) of Division 31 of the Health and Safety Code.   Not available Not available
20-0297 124.Agenda ItemSheriff's Office recommending the Board authorize the Chair to sign the retroactive revenue-generating Memorandum of Agreement between the Lake Tahoe Community College District and the El Dorado County Sheriff's South Lake Tahoe Jail to provide education services for Culinary Arts program instruction to Jail inmates for an academic term commencing on July 1, 2019 and ending December 31, 2024. FUNDING: N/A   Not available Not available
20-0301 125.Agenda ItemSheriff’s Office recommending the Board approve and authorize the Chair to sign and execute a reimbursement agreement between the County and El Dorado County Office of Education (EDCOE) for reimbursement of funds in the amount of $1,390 from the Prop 56 Tobacco Tax Grant program for the installation of Fly Sense™ Vape Sensors. FUNDING: Prop 56 Tobacco Tax Grant.   Not available Not available
20-0193 126.Agenda ItemClerk of the Board recommending the Board: 1) Discuss the Board appointments to Sacramento Area Council of Governments (SACOG) and Local Agency Formation Commission (LAFCO); 2) Appoint a Board member as a member and a Board member as an alternate to SACOG; and 3) Appoint two Board members as members and a Board member as an alternate to LAFCO. (Est. Time: 10 Min.) FUNDING: N/A   Not available Video Video
20-0028 227.Agenda ItemChief Administrative Office recommending the Board consider options for policy direction related to allocation of property tax within the existing AB 8 allocation upon annexation to or by special districts within the County. (Est. Time: 30 Min.) (Cont. 3/17/20, Item 29)   Not available Video Video
20-0329 128.Agenda ItemSupervisor Veerkamp recommending the Board receive a presentation about the Wellness Center programs recently opened at all El Dorado Union High School District campuses one day per week. Presenting will be Pam Bartlett, Director of Special Education with the El Dorado Union High School District. (Est. Time: 20 Min.)   Not available Not available
20-0313 129.Agenda ItemDepartment of Transportation recommending the Board authorize changes outlined in Items 1 through 4 listed below to the proposed 2020 Capital Improvement Program (CIP), with return to the Board in June 2020 for adoption of the 2020 CIP: West Slope Road and Bridge Program: 1) Approve additions and changes to West Slope Road/Bridge CIP projects for inclusion in the 2020 CIP, as described in Attachment A. Tahoe Environmental Improvement Program: 2) Approve additions and changes to the Five-Year Tahoe EIP as described in Attachment A and include South Tahoe Greenway - Upper Truckee Connector Middle Reaches Pedestrian Bridge, CIP 95201/36107023, as a new project. Capital Overlay and Rehabilitation Program: 3) Approve additions and changes to the Capital Overlay and Rehabilitation Program as described in Attachment B. Continue to use external funds as they become available for Capital Overlay and Rehabilitation Program projects listed in Attachment B. Airport Capital Improvement Program: 4) Approve changes to the Airport Capital Improvement Program as shown in Attachment A and con   Not available Video Video
20-0180 130.Closed Session Item Pursuant to Government Code Section 54957- on threat to public services or facilities: Consultation with Sheriff John D’Agostini or designated deputies. (Est. Time: 20 Min.)   Not available Not available
20-0402 131.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local Union No. 3 representing the Trades and Crafts Bargaining Unit; and El Dorado County Probation Officers Association. (Est. Time: 10 Min.)   Not available Not available
20-0389 232.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2) and Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Title: Number of potential cases: (1). (Est. Time: 15 Min.) (Cont. 3/17/20, Item 30)   Not available Not available
20-0390 133.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Information Technologies. (Est. Time: 15 Min.)   Not available Not available
20-0453 134.Agenda ItemChief Administrative Office recommending the Board receive an update on COVID-19, the actions taken by the County and other agencies, and provide any necessary direction to staff. (Est. Time: 1 Hr.) FUNDING: N/A   Not available Video Video
20-0471 135.Agenda ItemStaff recommending the Board waive the deed restrictions to allow the City of South Lake Tahoe’s temporary use of the recreation center for any purpose to the current COVID-19 outbreak until such time as COVID-19 social restrictions are lifted in California and El Dorado County.   Not available Not available