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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 6/30/2020 9:00 AM Minutes status: Draft  
Meeting location: VIRTUALLY - See Below
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
Attachments:
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20-0881 1 Agenda ItemOpen Forum (See attachment)   Not available Not available
20-0819 11.Agenda ItemClerk of the Board recommending the Board Approve the Minutes from the Special Meeting of the Board on June 22, 2020 and the Regular Meeting of the Board on June 23, 2020.   Not available Not available
20-0703 12.Agenda ItemAuditor-Controller recommending the Board authorize the transfer of $5,000 accumulated from FY 2018-19 from the County's Cash Overage Fund to the General Fund. FUNDING: General Fund.   Not available Not available
20-0707 13.Agenda ItemAuditor-Controller recommending the Board authorize the Auditor-Controller to remove the fixed assets and minor equipment listed on the attached schedules from the County's fixed asset records. FUNDING: N/A   Not available Not available
20-0814 14.Agenda ItemChief Administrative Office recommending the Board adopt Policy D-5, titled "Food Purchases," to establish a uniform administrative policy related to the County’s purchase of, or reimbursement for, food and beverages provided to County officers and employees, members of legislative or advisory bodies established by the Board (salaried or not), volunteers, contractors, and consultants for a County business purpose. This policy would not apply to any purchase of food or beverages that is covered under Board of Supervisors Policy D-1, "Travel." FUNDING: N/A   Not available Not available
20-0820 15.Agenda ItemChief Administrative Office recommending the Board authorize the payment of $81,957 to the El Dorado Hills County Water District (El Dorado Hills Fire Department), finding that such payment will increase funding for the department to deliver fire protection and emergency medical services, providing a valuable public benefit. FUNDING: General Fund.   Not available Not available
20-0823 16.Agenda ItemChief Administrative Office recommending the Board order the Auditor-Controller to disburse $200,000 from the Pioneer Fire Protection District (“District”) Fire Impact Mitigation Fee account to the District, or to a District account as designated by the District, for the purchase of an additional water tender to expand the District's capabilities to serve new development that has occurred within the District. FUNDING: Pioneer Fire Protection District Development Impact Mitigation Fees.   Not available Not available
20-0801 17.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Pursuant to Public Contract Code 5101, grant Brazos Urethane, Inc., the apparent low bidder concerning Bid 20-968-023 (to provide roofing overlays at the Placerville Main Library and Administration Buildings A & B) relief from its bid due to a miscalculation in square footage; 2) Award Bid 20-968-023 to the second lowest responsive and qualified bidder, Madsen Roofing & Waterproofing, Inc., for $801,667 and a term of 60 days concerning the Library and 90 days for Administration Buildings A & B, and authorize the Chair to sign Public Works Contract No.4966, subject to review and approval by County Counsel and Risk Management; 3) Award Bid 20-968-053 (to provide roofing overlays at the South Lake Tahoe Johnson Center) to the lowest responsive and qualified bidder, Madsen Roofing & Waterproofing, Inc., for $175,046 and a term of 45 days, and authorize the Chair to sign Public Works Contract No.4967, subject to review and approval by County Counsel and Risk Management; and 4) Author   Not available Not available
20-0861 18.Agenda ItemChief Administrative Office and Auditor-Controller recommending the Board adopt Policy B-18, titled - Contract, Memoranda of Understanding, and Policy Exceptions, which would delegate authority the Chief Administrative Officer and the Auditor-Controller to resolve payments that are approved by a Department Head but do not comply with the procedural requirements of the relevant policies, contracts or Memoranda of Understanding. FUNDING: All County Funds.   Not available Not available
20-0809 19.Agenda ItemClerk of the Board recommending the Board make the following five (5) Public Members appointments to the El Dorado County Commission for Youth and Families: 1) Appoint Atila Farr, Public Member, term expiration 6/30/2021; 2) Appoint Terri Stratton, Public Member, term expiration 6/30/2021; 3) Appoint John Pesce, Public Member, term expiration 6/30/2022; 4) Appoint Cheyenne Lane, Public Member, term expiration 6/30/2022; and 5) Appoint Kristen Patterson, Public Member, term expiration 6/30/2022. FUNDING: N/A   Not available Not available
20-0761 110.Agenda ItemHuman Resources Department recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 108-2020 approving the negotiated Memorandum of Understanding (MOU) between the County of El Dorado and the Operating Engineers Local No. 3 representing employees in the Trades and Crafts Bargaining Unit; 2) Authorize the Chair to sign said MOU, noting the MOU will be effective the first full pay period following Union ratification and Board of Supervisors adoption of the MOU; and 3) Direct the Human Resources Department and the Auditor-Controller's Office to administer and implement the MOU provisions. FUNDING: General Fund, Road Fund.   Not available Not available
20-0821 111.Agenda ItemDirector of Human Resources and Chief Administrative Officer recommending the Board: 1) Approve and adopt Board of Supervisors Policy E-11 - COVID-19 Workplace Guidelines, with an implementation date of July 6, 2020; and 2) Grant the Director of Human Resources the authority to: a) Make any changes necessary to update hyperlinks within the Policy should they change over time; b) As the climate changes, make revisions to memos that are referenced in this Policy; and c) Make minor changes to the Policy that do not change the spirit of such. FUNDING: N/A   Not available Not available
20-0813 112.Agenda ItemInformation Technologies Department recommending the Board consider the following: 1) Authorize the use of the Arizona NASPO ValuePoint master price agreement ADSPO16-130652 and California Participating Addendum 7-16-70-37 for the acquisition of computer software, maintenance and technical support services necessary to continue using VMWare software; and 2) Approve and authorize the Purchasing Agent to issue a purchase order to CDW Government LLC, under the State contract, in the amount of $958,000, for the renewal of VMWare Enterprise License Agreements and Maintenance Services for three (3) years. FUNDING: General Fund, with partial cost recovery in future years through the A-87 Cost Plan.   Not available Not available
20-0035 113.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 4548 with Maximus Human Services, Inc. for the provision of Social Security advocacy, in the amount of $250,000, for the term of three years effective upon execution through June 30, 2023; 2) Make findings in accordance with County Ordinance 3.13.030 (B) “Specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work.” Therefore, it is appropriate to contract with Maximus Human Services for services provided under this Agreement 4548; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4548, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: All costs for this agreement will be covered with revenue recovered by Maximus.   Not available Not available
20-0479 114.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services #4829 with Arts and Culture El Dorado, for the provision of Mental Health Services Act (MHSA) Prevention and Early Intervention services, in the amount of $300,000, for the term of three years from July 1, 2020 through June 30, 2023; 2) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Arts and Culture El Dorado for services provided under this Agreement #4829 because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work;” 3) Authorize the Health and Human Services Agency Director, or designee, to execute up to three (3) extensions of one (1) year each with the same terms/conditions, with no change to the maximum contractual obligation, outlined in Agreement #4829, or as amended, so long as the term does not exceed the end date of the approved Fiscal Year (FY) 2023-26 MHSA Plan; and 4) Authorize the Purchasing Agent, or designee, to ex   Not available Not available
20-0832 115.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Approve and authorize the Chair to sign Amendment 1 to Agreement 4284 with California Mental Health Services Authority (CalMHSA) Joint Powers Authority, to continue to participate in the “CalMHSA North Valley Suicide Prevention Hotline Program” that extends the termination date to June 30, 2021, and increases the administrative fee to $17,175, thereby continuing authorization for CalMHSA to administer program funding on behalf of the County; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement 4284, including amendments which do not increase the amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: State Funding.   Not available Not available
20-0480 116.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 4830 with Black Oak Mine Unified School District for the provision of Mental Health Services Act (MHSA) Prevention and Early Intervention services, in the amount of $264,000 for the term of three years from July 1, 2020 through June 30, 2023; 2) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Black Oak Mine Unified School District for services provided under this Agreement 4830 because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work;” 3) Authorize the Health and Human Services Agency Director, or designee, to execute up to three (3) extensions of one (1) year each with the same terms/conditions, with no change to the maximum contractual obligation, outlined in Agreement 4830, or as amended, so long as the term does not exceed the end date of the approved Fiscal Year (FY) 2023-26 MHSA Plan; and 4) Authorize the Purchasing Agent   Not available Not available
20-0575 117.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 4877 with El Dorado County Office of Education (EDCOE) for the provision of community-based engagement and support services, in the amount of $321,885, for the term effective upon execution through June 30, 2021; 2) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with EDCOE for services provided under this Agreement 4877 because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work;” and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4877, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Mental Health Services Act, with expenditure offsets from other Federal, State and Local Funding Sources.   Not available Not available
20-0831 118.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Approve and authorize the Chair to sign Amendment 1 to Agreement 4282 with California Mental Health Services Authority (CalMHSA) Joint Powers Authority, to continue to participate in the “CalMHSA State Hospital Program” that extends the termination date to June 30, 2021, and continues the annual administrative fee of $1,402/bed/fiscal year, thereby continuing authorization for CalMHSA to negotiate and contract with the State Department of State Hospitals for State hospital beds on behalf of the County; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement 4282, including amendments which do not increase the amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: State Funding.   Not available Not available
20-0734 119.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 107-2020 thereby delegating authority to the Health and Human Services Agency (HHSA) Director, on behalf of the County, to accept Agreement 20F-3648 (Agreement) to be issued by the California Department of Community Services and Development for COVID-19 activities, in the amount of $394,410, for a term of July 1, 2020 through May 31, 2022; 2) Delegate authority to the HHSA Director, on behalf of the County, to sign all necessary documents to secure the funding, including any amendments thereto that do not increase net County cost, and contingent upon approval by County Counsel and Risk Management, as applicable; 3) Approve and authorize the HHSA Director to execute any required programmatic reports for said Agreement; and 4) Approve and authorize the HHSA Chief Fiscal Officer to execute any required fiscal reports for said Agreement. FUNDING: Federal Coronavirus Aid, Relief, and Economic Security Act.   Not available Not available
20-0762 120.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 4959 with Wayfinder Family Services, for the provision of “as requested” therapeutic counseling, guardianship navigation and support services, and family assessments, for the term July 1, 2020 through July 30, 2023, with a maximum contractual obligation of $200,000; 2) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) "Specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work." Therefore it is appropriate to contract with Wayfinder Family Services for services provided under this Agreement 4959; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4959, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal and State.   Not available Not available
20-0768 121.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 109-2020 which authorizes the Health and Human Services Agency on behalf of the Continuum of Care (CoC) to participate in the Emergency Solutions Grant - COVID (ESG-CV) funding, administered by California Department of Housing and Community Development (DHCD); 2) Designate the Health and Human Services Agency to serve as the Administrative Entity for the El Dorado County Continuum of Care for the ESG-CV funding; 3) Delegate authority to the Director of the Health and Human Services Agency to accept funding and execute any grant agreement, if awarded, in an amount estimated to be $437,000 with a term to be determined, contingent upon County Counsel and Risk Management approval; and 4) Authorize the Director of Health and Human Services Agency, or the Chief Fiscal Officer, to administer any agreement or subsequent administrative documents related to said award, including any required fiscal and programmatic reports as well as any amendments to the agreement that do not incre   Not available Not available
20-0769 122.Agenda ItemHealth and Human Services Agency recommending the Board approve and authorize the Chair to sign a Budget Transfer Request for FY 2019-20 to increase State Revenues, and appropriations for Support and Care of Persons, in the amount of $9,000, due to receipt of higher than anticipated pass-through funding from California Department of Housing and Community Development for Mother Load Rehabilitation Enterprises. (4/5 vote required) FUNDING: California Department of Housing and Community Development.   Not available Not available
20-0794 123.Agenda ItemDepartment of Transportation recommending the Board approve and authorize the Purchasing Agent, or designee, to sign Agreement for Services 4944 with Kimley-Horn and Associates, Inc., in the amount of $20,000 with a term of three (3) years, with a retroactive start date of May 12, 2020, for the purpose of providing assistance in updating the County's Traffic Impact Mitigation Fee Program. FUNDING: Traffic Impact Mitigation Fees.   Not available Not available
20-0507 124.Agenda ItemPlanning and Building Department recommending the Board approve and authorize the Chair to sign the Third Amendment to Agreement 236-S1710 with Ascent Environmental, Inc., extending the term of the contract by an additional six months, with a revised expiration of April 5, 2023, amending Article XII, Independent Contractor/Liability, and increasing the compensation amount by $400,000 for a total not-to-exceed amount of $800,000. FUNDING: Applicant Funded.   Not available Not available
20-0802 125.Agenda ItemProbation Department recommending the Board authorize the continued underfill of one Senior Deputy Probation Officer allocation with a Deputy Probation Officer I/II into FY 2020-21. FUNDING: General Fund.   Not available Not available
20-0749 126.Agenda ItemProbation Department recommending the Board: 1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (E) that diagnostic studies, treatment services, and temporary detention services with The California Department of Corrections and Rehabilitation, Division of Juvenile Justice (CDCR/DJJ), is work with a governmental entity or agency; 2) Approve and authorize the Chief Probation Officer, or designee, to sign Agreement C5609531(FENIX 4954) with CDCR/DJJ to allow services of diagnostic studies, treatment services, and temporary detention for delinquent youth referred in Juvenile Court. This Agreement is for a term beginning upon full execution and expiring on June 30, 2023, for a not to exceed amount of $361,260; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement C5609531 (Fenix 4954) including future amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund.   Not available Not available
20-0795 127.Agenda ItemSheriff’s Office recommending the Board authorize the Chair to sign Agreement 2007 with Amador County Sheriff’s Office allowing El Dorado County Sheriff’s Office to provide pathology and autopsy services and any necessary equipment, supplies, and personnel on an as needed basis for a term of five (5) years from July 1, 2020 - June 30, 2025 with a not to exceed amount of $150,000. FUNDING: Revenue agreement with Amador County.   Not available Not available
20-0804 128.Agenda ItemSheriff's Office recommending the Board approve and authorize Chair to sign the Memorandum of Understanding between the Sheriff’s Office and the Sacramento County Office of Education for the provision of supplemental law enforcement services for the Sly Park Environmental Education Center in the amount of $10,000 from July 1, 2020 to June 30, 2021. FUNDING: Revenue from Sacramento County Office of Education.   Not available Not available
20-0840 130.Agenda ItemSupervisor Parlin recommending the Board consider providing direction to the Human Rights Commission to require that the Commission update its bylaws with language to create a formal process for issues brought before them before putting any issues on their Agenda.   Not available Not available
20-0834 131.Agenda ItemSupervisor Veerkamp recommending the Board: 1) Recognize and acknowledge El Dorado County Undersheriff Randy Peshon on his many years of dedicated service to the people of El Dorado County; and 2) Approve and authorize the Chair to sign a Proclamation recognizing Randy Peshon's dedication to El Dorado County.   Not available Not available
20-0791 133.Agenda ItemPlanning and Building Department, Economic Development Division, recommending the Board receive a presentation from Jody Franklin of the El Dorado County Chamber of Commerce - Visitor's Authority on activities completed for Fiscal Year 2019-20, pursuant to the existing Funding Agreement that has a term from July 1, 2019 through June 30, 2021 in an amount not to exceed $861,840 481,840 for the two-year term. FUNDING: General Fund (Transient Occupancy Tax).   Not available Not available
20-0797 134.Agenda ItemElections Department recommending the Board recognize Barbara Dockter upon her retirement from the El Dorado County Elections Department and authorize the Chair to sign a Proclamation recognizing Barbara's service and dedication to the community. FUNDING: N/A   Not available Not available
20-0764 135.Agenda ItemChief Administrative Office, Parks Division, recommending the Board consider the following: 1) Receive a presentation from the Consultant team, Helix Environmental Planning, Inc., on the Old Depot Bike Park Project conceptual plan; 2) Adopt the draft conceptual plan for the Old Depot Bike Park; and 3) Authorize staff to move forward with Helix Environmental Planning, Inc., on the environmental review process. FUNDING: State Parks and Recreation, Statewide Park Program Prop 68 Grant Funding.   Not available Not available
20-0606 136.Agenda ItemDepartment of Transportation recommending the Board: 1) Receive the workshop information on implementation of Senate Bill 743 which was intended to ensure that the environmental impacts of traffic, such as noise, air pollution, and safety concerns, continue to be properly addressed and mitigated through the California Environmental Quality Act ; and 2) Provide direction on the County’s application of the significance thresholds and potential mitigation measures. FUNDING: N/A   Not available Not available
20-0835 237.Agenda ItemBroadband Ad Hoc Committee, in coordination with the Chief Administrative Office, recommending the Board: 1) Receive and file a presentation from NEO Connect regarding grant opportunities for Broadband implementation in one or more specific priority areas; 2) Approve and authorize staff to submit an application for the Economic Development Administration CARES Act Recovery Assistance grant (Funding Opportunity Number PWEAA2020); 3) Provide direction to staff regarding how much County match is authorized, and for which priority area(s), choosing among the following options: a) Authorize use of the current set aside in TOT dollars totaling $450,000 as the match, resulting in a grant of up to $2,250,000 with a 20% County match. b) Authorize use of more than set aside TOT funds (source to be determined) to come up with the 20% match, resulting in a higher grant amount. c) Authorize use of the current set aside in TOT dollars as a match of less than 20%, based on submission of a letter outlining the financial situation of the County as a result of COVID-19. (As an example a 10% ma   Not available Not available
20-0848 138.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Lonnie Jones as heir and Successor-in-Interest of Decedent Arianna Jones, Laura Avalos as heir of Decedent Arianna Jones v. El Dorado County, et al., El Dorado County Superior Court Case Number PC 20190279. (Est. Time: 20 Min.)   Not available Not available
20-0865 139.Agenda ItemPlanning and Building Department and Human Resources Department recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 110-2020, amending the current Authorized Personnel Allocation Resolution (106-2020) to: a) Approve an upward reclassification of 1.0 FTE (full-time equivalent) position from Planning Manager (Tahoe Planning and Stormwater) to Deputy Director of Planning (Tahoe Planning and Stormwater); b) Authorize the Human Resources Department to initiate the Reduction in Force process to delete 1.0 FTE filled Planning Manager position (Planning Services); and, 2) Waive the competitive recruitment and selection process for the Deputy Director of Planning (Tahoe Planning and Stormwater) in accordance with Personnel Rule 507.1; and 3) Direct that the related budget changes be incorporated in the FY 2020-21 Final Budget. FUNDING: General Fund, developer funding/permit revenue, and Public Utility Franchise Fees.   Not available Not available
20-0868 140.Agenda ItemInformation Technologies Department recommending the Board recognize Arlen Dockter upon his retirement from the El Dorado County Information Technologies Department and authorize the Chair to sign a Proclamation recognizing Arlen's service and dedication to the community. FUNDING: N/A   Not available Not available