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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 7/21/2020 9:00 AM Minutes status: Final  
Meeting location: VIRTUALLY - SEE BELOW
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
20-0997 1 Agenda ItemOpen Forum (See attachment)   Action details Not available
20-0952 11.Agenda ItemClerk of the Board recommending the Board Approve the Minutes from the Special Meeting of the Board on July 9, 2020 and the Regular Meeting of the Board on July 14, 2020.ApprovedPass Action details Not available
20-0891 12.Agenda ItemChief Administrative Office, Emergency Medical Services and Emergency Preparedness & Response Division, recommending the Board: 1) Approve the use of the attached Advanced Life Support (ALS) Interfacility Transport (IFT) and Critical Care Transport (CCT) Permitting Application/Agreement boilerplate, to allow the Emergency Medical Services Agency to tender permits to private ambulance companies to provide non-exclusive IFT and CCT services to destinations outside of El Dorado County in accordance with County Ordinance 4991, Chapter 8.74.080 which requires contracts with the County to provide ALS Medical Transport services; and 2) Adopt and authorize the Chair to sign Resolution 116-2020 replacing Resolution 032-2018 to delegate authority to execute said boilerplate agreements to the Chief Administrative Officer, or designee. FUNDING: N/AApprovedPass Action details Not available
20-0882 13.Agenda ItemChief Administrative Office recommending the Board order the Auditor-Controller to disburse $351,851.85 to the El Dorado Hills Community Services District from its park and recreation development impact mitigation fee account for fee program administration and expenditures related to the Bass Lake Community Park, Kalithea Park, Valley View Park, and Heritage Village Park. FUNDING: Development Impact Fees.ApprovedPass Action details Not available
20-0959 14.Agenda ItemChief Administrative Office recommending the Board consider the final draft Board of Supervisors Response to the 2019-2020 Grand Jury Reports 19-03, County Credit Cards, and 19-04, Policing Those with Behavioral Health Issues, both issued May 8, 2020; recommending approval of the report as the Final Response and respective letter of transmittal to the Presiding Judge if no further changes are recommended. FUNDING: N/AApprovedPass Action details Not available
20-0859 15.Agenda ItemChief Administrative Office, Parks Division, recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 4325 with Helix Environmental Planning, Inc. for a two (2) year term beginning upon final execution of the contract, with a total not-to-exceed amount of $126,818, for the purpose of a site assessment, public outreach, and feasibility study of the Chili Bar site; 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4325, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management; and 3) Direct that the related budget changes be incorporated in the FY 2020-21 Final Budget. FUNDING: SMUD Agreement.ApprovedPass Action details Not available
20-0941 16.Agenda ItemChief Administrative Office, Parks Division, recommending the Board: 1) Approve and authorize the Chair to sign the attached Fiscal Year 2020-21 budget amendment in the amount of $15,500; 2) Approve the addition of (1) Septic Pumper Tank to the approved fixed asset list for the FY 20-2021 budget, and authorize the Department to purchase the Fixed Asset prior to adoption of the Final Budget; 3) Find that, in accordance with Section 3.12.160. of the El Dorado County Ordinance Code, due to the unique nature of the property or services required competitive bidding is precluded; 4) Authorize the sole source acquisition of the fixed asset through Crescent Tank Mfg; and 5) Authorize the Purchasing Agent to issue a purchase order up to $15,500, plus applicable taxes and fees. FUNDING: Donations.ApprovedPass Action details Not available
20-0827 17.Agenda ItemChief Administrative Office, Procurement and Contracts Division, Planning and Building Department, and Department of Transportation, recommending the Board consider the following: 1) Approve the continuation of eight (8) perpetual agreements as detailed in Attachment A and; 2) Authorize the Purchasing Agent to establish change orders to add funds to each agreement as necessary to process associated payments for Fiscal Year 2020-21. FUNDING: Road Fund, General Fund, and Public Utility Franchise Fees (Federal, State, and Local Funds).ApprovedPass Action details Not available
20-0879 18.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board declare a service weapon as surplus and approve the sale of the weapon to retired Undersheriff Randy Peshon. FUNDING: Funding received from the sale will be deposited into the General Fund.ApprovedPass Action details Not available
20-0949 19.Agenda ItemHuman Resources recommending the Board take the following actions regarding Health Plan Program and Ancillary Employee Benefit Program benefit administration: 1) Approve the transition of the benefits third-party administrator (TPA) from Employee Benefit Specialists, Inc. (EBS) to Benefit Coordinators Corporation (BCC) and authorize Human Resources to terminate EBS services no later than January 1, 2021; 2) Authorize the County to pay BCC for any TPA services received under the Master Agreement between PRISM and BCC; 3) Authorize the Director of Human Resources, or designee, to execute health and benefit program TPA agreements and associated contract renewals subject to approval by County Counsel; and 4) Grant Human Resources the authority to correct any minor clerical errors or adjustments to implementation time frames as needed. FUNDING: Internal Service Fund.ApprovedPass Action details Not available
20-0966 110.Agenda ItemInformation Technologies Department recommending the Board adopt and authorize the Chair to sign Resolution 117-2020 to: 1) Delete 2.0 filled Full Time Equivalent (FTE) Deputy Director of Information Technologies (IT) allocations; and 2) 2) Authorize the Human Resources Department to initiate the reduction in force process. FUNDING: Reduction in General Fund costs.ApprovedPass Action details Not available
20-0850 111.Agenda ItemDepartment of Transportation recommending the Board takes the following actions pertaining to the Silva Valley Parkway Bike Path Drainage Improvement Project, CIP 72313, Contract 4750: 1) Authorize an increase in the construction phase budget of $13,000; 2) Award the Construction Contract to Martin General Engineering, Inc. who was the lowest responsive, responsible bidder, pending El Dorado County Transportation Commission allocation of an additional $13,000 of Urban State Transportation Block Grant funding; 3) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 4) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. (Cont. 7/21/2020, Item 11) FUNDING: Tribe agreement funds (4%), Local advance construction (AC) funds with federal reimbursement of STBGP funds (Federal Funds) (96%) initially; fully-funded by STBGP funds (100%) anticContinuedPass Action details Not available
20-0860 112.Agenda ItemDepartment of Transportation recommending the Board: 1) Approve and adopt the Guardrail Upgrades - Tahoe Project (CIP 72198/36105063, Contract 4576) Plans and Contract Documents and authorize the Chair to sign the Plans; and 2) Authorize advertisement for construction bids. (Cont. 7/21/2020, Item 12) FUNDING: Highway Safety Improvement Program (100% - Federal).ContinuedPass Action details Not available
20-0812 113.Agenda ItemDepartment of Transportation recommending the Board approve and authorize the Chair to sign the following adjustments to the agreements for post fiscal year budgeted revenue between El Dorado County Transportation Commission and El Dorado County: 1) Third Amendment to Agreement X15-6157(054) for Fiscal Year 2014-15 Regional Surface Transportation Program Exchange Funds; 2) First Amendment to Agreement X16-6157(058) for Fiscal Year 2015-16 Regional Surface Transportation Program Exchange Funds; 3) First Amendment to Agreement X17-6157(061) for Fiscal Year 2016-17 Regional Surface Transportation Program Exchange Funds; and 4) First Amendment to Agreement X18-6157(064) for Fiscal Year 2017-18 Regional Surface Transportation Program Exchange Funds. FUNDING: Regional Surface Transportation Program Exchange Funds (State Funds).ApprovedPass Action details Not available
20-0793 114.Agenda ItemProbation Department recommending the Board: 1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 118-S1811/FENIX 243 with AutoMon LLC to increase the amount of the contract by $9,922.50 for a total not to exceed amount of $180,409.46 for the term of July 24, 2017 through July 23, 2020; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 118-S1811/FENIX 243, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund 100%.ApprovedPass Action details Not available
20-0526 915.Agenda ItemChief Administrative Office recommending the Board receive an update from County Departments on the operational impacts of COVID-19 and provide direction to staff if necessary. (Cont. 5/4/2021, Item 35) FUNDING: N/AReceived and Filed  Action details Not available
20-0956 116.Agenda ItemChief Administrative Office recommending the Board 1) Receive an update on efforts regarding a contract with NEO Connect for Broadband design and engineering work for high density and propriety areas of the County utilizing CAREs Act funding; 2) Provide further direction to staff regarding this Broadband design and engineering work through the use of Coronavirus Relief Funds; and 3) Receive an update on the status of the grant application to be submitted to Economic Development Administration. FUNDING: N/AFailedFail Action details Not available
20-0956 1 Agenda ItemChief Administrative Office recommending the Board 1) Receive an update on efforts regarding a contract with NEO Connect for Broadband design and engineering work for high density and propriety areas of the County utilizing CAREs Act funding; 2) Provide further direction to staff regarding this Broadband design and engineering work through the use of Coronavirus Relief Funds; and 3) Receive an update on the status of the grant application to be submitted to Economic Development Administration. FUNDING: N/AApprovedPass Action details Not available
20-0873 117.Agenda ItemHEARING - Environmental Management Department recommending the Board: 1) Conduct a hearing to consider the annual report of delinquent mandatory refuse collection fees; and 2) Adopt and authorize the Chair to sign Resolution 115-2020 confirming the annual report of delinquent mandatory refuse collection fees for South Tahoe Refuse Co., establishing the delinquent amounts as special assessments for Fiscal Year 2020-21, and providing for the collection thereof in the same manner as the County‚Äôs ad valorem property taxes. FUNDING: Non-General Fund / County Service Area No. 10 - Solid Waste funds.ApprovedPass Action details Not available
20-0885 118.Agenda ItemChief Administrative Office recommending the Board receive and file a presentation by Brandon Sanders of PG&E on wildfire safety and Public Safety Power Shutoffs events. FUNDING: N/AReceived and Filed  Action details Not available
20-0921 119.Agenda ItemChief Administrative Office recommending the Board: 1) Receive an update on funding for State funded programs within Child Support Services, Probation, and Health & Human Services; 2) Receive a presentation from the Facilities Division on building capital improvement projects and costs as requested at the June 9, 2020, Board of Supervisor meeting; and 3) Provide direction relative to revenue assumptions for Property Tax, General Sales Tax and Public Safety Sales Tax (Proposition 172). See attachment "A" for Staff Report.ApprovedPass Action details Not available
20-0971 120.Agenda ItemChief Administrative Office recommending the Board: 1) Receive an update on Transient Occupancy Tax (TOT) Revenues as a result of the COVID-19 pandemic; 2) Conceptually approve the Fiscal Year (FY) 2020-21 TOT revenues and spending plan, and direct staff to incorporate these recommendations in the adopted budget for FY 2020-21; and 3) Approve and authorize the Chief Administrative Officer to sign an Agreement with Greater Sacramento Economic Council for FY 2020-21 in an amount not to exceed $63,252. FUNDING: Transient Occupancy Tax.ApprovedPass Action details Not available
20-0916 121.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Rural Communities United (Bio) v. County of El Dorado, et al. (Case No. PC20170536), Number of potential cases: (1). (Est. Time: 15 Min.)No Action Reported.  Action details Not available