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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 9/1/2020 9:00 AM Minutes status: Draft  
Meeting location: https://zoom.us/j/92736631929
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Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
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20-1165 139.Agenda ItemChief Administrative Officer recommending the Board ratify the signatures of the Chair and Vice Chair on a letter opposing Senate Bill 823 and Assembly Bill 1868, Juvenile Justice Realignment - Office of Youth and Community Restoration. FUNDING: N/A   Not available Not available
20-1172 1 Agenda ItemOpen Forum (See attachment)   Not available Not available
20-1144 11.Agenda ItemClerk of the Board recommending ther Board approve the Minutes from the Regular Meeting on August 25, 2020.   Not available Not available
20-1148 12.Agenda ItemChief Administrative Officer, in conjunction with the Board's Community Choice Aggregation ad hoc committee, recommending the Board: 1) Authorize the Chief Administrative Officer to sign form 79-1030, which is a declaration by the Chief Administrative Officer regarding investigation, pursuit, or implementation of Community Choice Aggregation that will then be submitted to PG&E (Attachment A); 2) Authorize the Chief Administrative Officer to sign form 79-1031, a Community Choice Aggregator Non-Disclosure Agreement (Attachment B), which will also be forwarded to PG&E; and 3) Pursuant to Board policy, provide conceptual approval to prepare an Ordinance to join the Pioneer Energy Joint Powers Authority, a sample of which is attached (Attachment C), and direct staff to return to the Board for the First Reading of the Ordinance on September 22, 2020. FUNDING: N/A   Not available Not available
20-1100 13.Agenda ItemChief Administrative Office, Emergency Medical Services and Emergency Preparedness and Response Division, recommending the Board: 1) Approve and authorize the Chair to sign Funding Agreement 4758 with the El Dorado County Fire Safe Council for the disbursement of funds authorized through Title III of the Secure Rural Schools and Community Self Determination Act for the purpose of funding fire prevention and planning projects, with a term of three years, and Fiscal Year 2020-21 funding of $156,469; and 2) Authorize the Chief Administrative Officer or designee to execute addenda pursuant to the Agreement for the purpose of determining funding amounts for Fiscal Year 2021-22 and 2022-23, contingent upon the County receiving an allocation of Title III funds and consistent with Board’s prior direction regarding allocation of Title III funds. FUNDING: Title III of the Secure Rural Schools and Community Self Determination Act.   Not available Not available
20-0691 14.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board: 1) Approve and authorize the Chair to execute Amendment I to Agreement for Services 3777 with Tri-Signal Integration, Inc., to increase compensation by $100,000 for an amended not to exceed amount of $300,000 to provide routine fire system inspections, certifications, and as-needed maintenance and repair services; and 2) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Tri-Signal Integration, Inc. for services provided under Agreement 3777 because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work.” FUNDING: General Fund.   Not available Not available
20-1124 15.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that due to the limited timeframes and temporary nature the ongoing aggregate of the work to be performed is not sufficient to warrant the addition of permanent staff; and 2) Authorize the Purchasing Agent to sign Amendment I to Agreement for Services 4832 with Pro-Line Cleaning Services, Inc. to extend the term through December 31, 2020, and increase compensation by $27,335, for an amended not-to-exceed amount of $74,195, as related to routine janitorial services at the Public Safety Facility. FUNDING: General Fund.   Not available Not available
20-1119 16.Agenda ItemChief Administrative Office and Health and Human Services Agency, Public Health Division, recommending the Board approve and authorize the Chair to sign Resolution 138-2020 authorizing the Chief Administrative Officer (CAO) to sign agreements and amendments related to the COVID-19 public health emergency and bring forward said agreements or amendments to the Board within 30 days of execution for approval and ratification of the CAO's signature. FUNDING: CARES Act Funding, FEMA.   Not available Not available
20-1121 17.Agenda ItemChief Administrative Office, Procurement and Contracts, and Information Technologies Department recommending the Board: 1) Authorize the Purchasing Agent to extend the term to June 30, 2021 on FENIX contract 2075 to match the State of California's competitively bid Contract 1-17-70-02A (Laptop Computers Dell) for the acquisition of laptops and related products for use by all County departments; and 2) Authorize the Purchasing Agent to increase FENIX purchase contract 2075 for the countywide purchase of laptops by $570,000, bringing the purchase contract value to $1,165,000. This increase is primarily related to the increased purchase of laptops to allow for teleworking options to enable compliance with COVID-19 public health precautions. FUNDING: CARES Act funding and various General Fund and Non-General Fund.   Not available Not available
20-1010 18.Agenda ItemHuman Resources Department recommending the Board: 1) Approve and adopt the revised Chief Administrative Office department-specific class specifications: Facilities Operations Technician (Title change from Building Operations Technician), Facilities Operations Supervisor (Title change from Building Operations Supervisor), Building Maintenance Worker I/II, and Building Maintenance Worker III (Title change from Sr. Building Maintenance Worker); 2) Approve and adopt the revised Department of Planning and Building department-specific class specifications: Building Inspector I/II/III and Code Enforcement Officer I/II; 3) Approve and adopt the new Department of Planning and Building department-specific class specification: Sr. Building Inspector; 4) Approve and adopt the revised Sheriff’s Office department-specific class specifications: Sheriff’s Public Safety Dispatcher I/II (Title change from Public Safety Dispatcher I/II), Sheriff’s Sr. Public Safety Dispatcher (Title change from Sr. Public Safety Dispatcher), and Sheriff’s Public Safety Dispatcher Supervisor (Title change from S   Not available Not available
20-1039 19.Agenda ItemSupervisor Veerkamp recommending the Board authorize the Chair to sign a Proclamation to proclaim September, 2020 as Prostate Cancer Awareness Month.   Not available Not available
20-0595 110.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 4868 with HAPPY Software, LLC, an MRI Software LLC Company (“MRI”), for the provision of software licensing and support needed by the Public Housing Authority, for the term upon execution through five years, with a maximum contractual obligation of $133,086; 2) Make findings in accordance with County Ordinance 3.13.030 (B) that there are specialty skills and qualifications not expressly identified in County classifications involved in the performance of the work; 3) Authorize the Health and Human Services Agency Director, or designee, to execute further administrative documents relating to Agreement for Services 4868; and 4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4868, including amendments, which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 100% Public Housing Authority federa   Not available Not available
20-0908 111.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 5012 with Sierra Child and Family Services, Inc., for the provision of school and community- based therapy to eligible youth in the amount of $180,000, for the term upon execution through June, 30 2021; 2) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Sierra Child and Family Services, Inc., for services provided under this Agreement 5012 because C) “Due to the limited timeframes, temporary or occasional nature, or schedule for the project of scope of work the ongoing aggregate of work to be performed in not sufficient to warrant the addition of permanent staff”; and 3) Authorize the Purchasing Agent, or their designee, to execute further documents relating to Agreement for Services 5012, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 100% Federal Funding: Fiscal Year 2020-2021   Not available Not available
20-1060 112.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030 (b) that it is appropriate to contract with Avellino Lab USA, Inc. for services provided under Agreement 5078 because the provision of such services provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work; 2) Approve and authorize the Chair to sign Agreement for Services 5078 with Avellino Lab USA, Inc. for the provision of COVID-19 testing, supplies and results in the amount of $3,150,000, effective upon execution and shall expire December 30, 2020; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 5078, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal and State: 25% Coronavirus Aid, Relief, and Economic S   Not available Not available
20-1061 113.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030 (b) that it is appropriate to contract with WestPac Labs, Inc. for services provided under Agreement 5075 because the provision of such services provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work; 2) Approve and authorize the Chair to sign Agreement for Services 5075 with WestPac, Inc. for the provision of COVID-19 testing, supplies and results in the amount of $3,150,000, effective upon execution and shall expire December 30, 2020; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 5075, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. (Cont. 09/01/20, Item 13) FUNDING: Federal and State: 25% Coronavirus Aid, Relief, an   Not available Not available
20-1087 114.Agenda ItemHealth and Human Services Agency, acting as the Administrative Entity for El Dorado Opportunity Knocks Continuum of Care, recommending the Board approve and authorize the Chair to sign Amendment II to Agreement 4212, with Tahoe Coalition for the Homeless, modifying the potential funding sources listed in the Agreement, with no change to the term of October 8, 2019 through April 30, 2024, nor the maximum obligation of $558,805. FUNDING: CESH-2018 grant; CESH-2019 grant; and COVID-19 Emergency Funding grant.   Not available Not available
20-1102 115.Agenda ItemHealth and Human Services Agency, acting as the Administrative Entity for the El Dorado Opportunity Knocks Continuum of Care (CoC), recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 5086 with The Center for Common Concerns (HomeBase), for a term effective upon execution through August 31, 2021, and a maximum obligation of $216,000 for the provision of technical assistance and support for the El Dorado Opportunity Knocks (EDOK) Continuum of Care, and HHSA Homeless Program; 2) Make findings in accordance with County Ordinance 3.13.030 (B) Specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work, and C) "Due to the limited timeframes, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff;” and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 5086, including amendments which do not i   Not available Not available
20-1091 116.Agenda ItemDepartment of Transportation recommending the Board take the following actions pertaining to the Guardrail Upgrades - Tahoe Project, CIP 72198, Contract 4576: 1) Award the Construction Contract to Dirt and Aggregate Interchange Inc., the lowest responsive, responsible bidder.; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Highway Safety Improvement Program (100% - Federal).   Not available Not available
20-0962 117.Agenda ItemDepartment of Transportation recommending the Board receive and file an annual report on real property acquisitions executed by the Director of Transportation, under the authority of Ordinance 5094, for acquisitions totaling $122,200 during the reporting period of July 1, 2019 through June 30, 2020. FUNDING: Local sources include Accumulative Capital Outlay, Sacramento-Placerville Transportation Corridor Joint Powers Authority Funds, Ponderosa Quimby Funds, Tribe Funds, Traffic Impact Mitigation Fees, Road Fund, and General Fund. State/Federal sources include the Regional Surface Transportation Program, the Highway Bridge Program, and potentially FEMA/Cal OES.   Not available Not available
20-0991 118.Agenda ItemDepartment of Transportation recommending the Board retroactively approve and authorize the Purchasing Agent, or designee, to sign the Agreement for Services 4572 with Paul Slazas doing business as Rosies Firewood, for a term beginning on March 6, 2020 through June 30, 2021. FUNDING: County Service Area Zone of Benefit Special Taxes and Assessments.   Not available Not available
20-0948 119.Agenda ItemDepartment of Transportation recommending the Board: 1) In accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code, find that it is more economical and feasible to engage an independent contractor for development of an inter-agency agreement for the County’s maintenance program; and 2) Approve and authorize the Chair to sign Agreement for Services 4976 with Sycamore Environmental Consultants, Inc. in the not-to-exceed amount of $132,118.94, for a term to become effective upon execution by both parties and expiring three years thereafter, to develop a Routine Maintenance Agreement with the California Department of Fish and Wildlife. FUNDING: Road Fund.   Not available Not available
20-1012 120.Agenda ItemDepartment of Transportation recommending the Board approve and confirm appointments of existing and new advisory committee members to fill vacancies on Zone of Benefit Advisory Committees in County Service Areas 2 and 9 as outlined in Exhibit A, Zone of Benefit Advisory Committee Updates for Fiscal Year 2020-21. FUNDING: County Service Area 2 and 9 Zone of Benefit Special Taxes and Assessments.   Not available Not available
20-0913 121.Agenda ItemEnvironmental Management Department recommending the Board approve and authorize the Chair to sign Amendment II to Agreement for Services 2681 with Tetra Tech BAS, Inc., doing business as Bryan A. Stirrat & Associates, for the provision of solid waste, landfill, and wastewater treatment plant engineering and construction quality assurance services in order to increase the total amount of the Agreement by $60,000 for a new not-to-exceed amount of $335,000, extend the expiration date of the Agreement from September 18, 2020 to November 18, 2020, with no changes to the scope of work of the Agreement. FUNDING: Non-General Fund / County Service Area No. 10 - Solid Waste and Liquid Waste funds.   Not available Not available
20-1052 122.Agenda ItemPlanning and Building Department, Tahoe Planning and Stormwater Division, recommending the Board: 1) In accordance with Section 3.13.030 - Procedure of Chapter 3.13 (Contracting out) of the County Code of Ordinances, find that due to the limited timeframes, temporary or occasional nature, and schedule for the project, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff to assist the County with the development of a Stormwater Quality and Best Management Practice Design Manual for the West Slope that addresses the State Water Resources Control Board National Pollutant Discharge Elimination System General Permit for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems (MS4) ; and 2) Approve and authorize the Chair to sign an agreement with Stantec Consulting Services, Inc. in an amount not to exceed $87,608 for a term of three years. FUNDING: NPDES - ½ Public Utility Franchise Fees and ½ General Fund.   Not available Not available
20-1065 123.Agenda ItemPlanning and Building Department, Planning Division and Economic Development Division, recommending the Board approve and authorize the Planning and Building Director to sign Termination Agreement for Agreement for Services 3687 with the De Novo Planning Group. FUNDING: General Fund and Building Homes and Jobs Act (SB 2) Funding (State).   Not available Not available
20-1138 124.Agenda ItemProbation Department recommending the Board: 1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 4800 with Northern California Construction Training, for pre-apprenticeship construction instruction for adult clients of the Probation Department, to increase the amount of the contract by $42,931.92 for a total not to exceed amount of $222,732.24 for the term of July 1, 2020, through June 30, 2021; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4800, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Public Safety Realignment (AB 109).   Not available Not available
20-0526 1225.Agenda ItemChief Administrative Office recommending the Board receive an update from County Departments on the operational impacts of COVID-19 and provide direction to staff if necessary. (Cont. 9/1/2020, Item 25) FUNDING: N/A   Not available Not available
20-1139 126.Agenda ItemChief Administrative Office recommending the Board consider a request from the El Dorado County Fair Association to: 1) Approve relief or deferment of the Fiscal Year 2020-21 General Liability Loan payment, totaling $22,808.70; and 2) Approve waiver or deferment of the monthly CalPERS Unfunded Accrued Liability Payment of $5,811.58 ($69,739 for FY 2020-21) beginning with the July 2020 payment. FUNDING: General Fund and Risk Management Internal Service Fund.   Not available Not available
20-1040 127.Agenda ItemSupervisor Veerkamp recommending the Board authorize the Chair to sign a Proclamation in recognition of "Lest We Forget Day" in memory of that tragic day, September 11, 2001, when our nation was brutally attacked by terrorists, resulting in the enormous loss of American lives. We will never forget.   Not available Not available
20-1105 128.Agenda ItemSupervisor Veerkamp recommending the Board authorize the Chair to sign a Proclamation to recognize the month of September 2020 as National Preparedness Month in El Dorado County.   Not available Not available
20-1141 129.Agenda ItemChief Administrative Office, Parks Division, recommending the Board 1) Receive an update on current Parks projects and future opportunities; 2) Provide direction on the application for California Department of Parks and Recreation Prop 68 Grant Program for FY 2020-21 and future grant funding opportunities; 3) Direct staff to continue with the disposition of the surplused Red Hook Property, and direct that any proceeds be used for future park acquisition or development consistent with the County's General Plan and Parks Master Plan; 4) Direct that Prop 68 per capita funding be used for the construction of restroom improvements at Forebay Park, playground at the Railroad Park, and a dog park working jointly with the City of Placerville; and 5) Direct staff to work with County Counsel to acquire property located at 3447 Clemenger Drive, currently owned by the Marshall Foundation, for the development of a Sports Complex, and to utilize the proceeds from the Bass Lake property, recently acquired by the El Dorado Hills Community Services District for $250,000, for the purpose of con   Not available Not available
20-1069 130.Agenda ItemProbation Department recommending the Board: 1) Recognize Christian Melrose, Assistant Superintendent - Institutions, on his retirement from El Dorado County after 19 years of service; and 2) Approve and authorize the Chair to sign a Proclamation recognizing Assistant Superintendent Melrose’s dedication to public service and to congratulate him on his retirement. FUNDING: N/A   Not available Not available
20-1037 231.Agenda ItemHEARING - Planning and Building Department, Planning Services Division staff recommending the Board of Supervisors (Board): 1) Approve the California Environmental Quality Act (CEQA) Addendum to the Targeted General Plan Amendment/Zoning Ordinance Update (TGPA/ZOU) Environmental Impact Report (EIR) consistent with Sections 15162 and 15164 of the CEQA Guidelines (Legistar File 20-1037, Attachment B C); 2) Consider recommended additional modifications to Title 130 (Zoning) and Title 120 (Subdivisions) of the El Dorado County Ordinance Code from the Planning Commission made during the Planning Commission hearing on July 9, 2020; 3) Adopt an Ordinance for Title 130 (Zoning) Amendments of the El Dorado County Ordinance Code, incorporating additional modifications proposed by the Planning Commission and recommended by the Board (Legistar File 20-1037, Attachment C 2C); and 4) Adopt an Ordinance for Title 120 (Subdivisions) Amendments of the El Dorado County Ordinance Code, incorporating additional modifications proposed by the Planning Commission and recommended by the Board (Legistar   Not available Not available
20-1122 132.Closed Session Item Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Netashia Perez v. County of El Dorado; Sedgwick (formerly York Risk Services Group, Inc.) Workers' Compensation Claim Number ELAH-548771. (Est. Time: 5 Min.)   Not available Not available
20-1123 133.Closed Session Item Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of David Hawkins v. County of El Dorado; Sedgwick (formerly York Risk Services Group, Inc.) Workers' Compensation Claim Number ELAG-548624. (Est. Time: 5 Min.)   Not available Not available
20-1150 134.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Susan Gellman v. El Dorado County, et al., US District Court Eastern District Case No. 2:19-CV-01069-MCE-CKD. Number of potential cases: (1). (Est. Time: 15 Min.)   Not available Not available
20-1147 135.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: State of California ex rel. OnTheGo Wireless, LLC v. Cellco Partnership d/b/a Verizon Wireless, et al., Sacramento County Case No. 34-2012-00127517, Number of potential cases: (1 ). (Est. Time: 10 Min.)   Not available Not available
20-1134 136.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Agricultural Commissioner. (Est. Time: 15 Min.)   Not available Not available
20-1158 137.Agenda ItemChief Administrative Office recommending the Board consider the following regarding emergency purchases needed to respond to the Coronavirus pandemic using funding through the Coronavirus Aid, Relief, and Economic Security (CARES) Act: 1) Make findings, in accordance with County Ordinance Code 3.12.160 A., that competitive bidding for CARES Act purchases would not be in the public's interest because of the current public health emergency; 2) Approve the purchase of additional fixed assets listed in Attachment A; 3) Waive the requirements in Procurement Policy C-17 for use of the County's purchase order form for CARES Act purchases; and 4) Authorize the Chief Administrative Officer to make all CARES Act purchases, consistent with the spending plan approved by the Board on August 4, 2020. FUNDING: CARES Act. (Federal Funding)   Not available Not available
20-1160 138.Closed Session Item Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Number of potential cases: (1). (Est. Time: 10 Min.)   Not available Not available