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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 10/19/2021 9:00 AM Minutes status: Final  
Meeting location: https://us06web.zoom.us/j/95530243248
330 Fair Lane, Placerville, CA or live-streamed
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
21-1654 11.Agenda ItemClerk of the Board recommending the Board Approve the Minutes from the regular meeting on October 12, 2021.ApprovedPass Action details Not available
21-1609 13.Agenda ItemChief Administrative Office recommending the Board approve and authorize the Chair to sign a budget amendment transferring funding set aside in the General Fund designation for 2017 Storm FEMA projects to the Road Fund in the amount of $1,234,860 and to the Solid Waste Fund in the amount of $36,422 to reimburse these funds for incurred project costs. FUNDING: General Fund.ApprovedPass Action details Not available
21-1233 14.Agenda ItemChief Administrative Office, Emergency Medical Services and Emergency Preparedness and Response Division, recommending the Board approve and authorize the Purchasing Agent to execute Amendment I to Agreement 3590 with Access Capital Services, Inc. for ambulance billing collection services, extending the term through April 30, 2023, and increasing the not-to-exceed amount to $100,000. FUNDING: County Service Areas 3 & 7 Ambulance service fees.ApprovedPass Action details Not available
21-1570 15.Agenda ItemHuman Resources Department recommending the Board adopt and authorize the chair to sign Resolution 129-2021 to change the bargaining unit designation for one vacant Information Technology Project Manager allocation (position 11) in the Information Technologies Department from Unrepresented Management (UM) to Manager (MA). FUNDING: General Fund.ApprovedPass Action details Not available
21-1611 16.Agenda ItemHuman Resources Department recommending the Board approve and adopt the department-specific class specification revisions for the Sheriff’s Office: Deputy Sheriff I/II, Sheriff’s Sergeant, Sheriff’s Lieutenant, Sheriff’s Captain, and Undersheriff. FUNDING: N/AApprovedPass Action details Not available
21-1603 17.Agenda ItemHuman Resources Department, Risk Management Division, recommending the Board approve insurance coverage for Medical Malpractice Program with Public Risk Innovation, Solutions, and Management for an amount of $299,700, and authorize the Human Resources Department, Risk Management Division, to sign and approve all documents required to secure continued insurance coverage for policy period October 1, 2021 - June 30, 2022. FUNDING: General Liability Internal Service Fund.ApprovedPass Action details Not available
21-1250 18.Agenda ItemInformation Technologies Department recommending the Board: 1) Approve Amendment I to Agreement 467 with Megabyte Systems, Inc., adding the Tax Collector Historical Expansion Module to Exhibit B, increasing the annual maintenance rate by $2,500, and adding Tonya Digiorno as Contract Administrator; and 2) Authorize the Chair to execute Amendment I to Agreement 467. FUNDING: General Fund.ApprovedPass Action details Not available
21-1418 19.Agenda ItemInformation Technologies (IT) Department recommending the Board consider the following: 1) Authorize the continuation of the following perpetual hardware maintenance and software license/support agreements: a) Avaya, Inc. (Agreement 1012) for telecom infrastructure maintenance in the estimated amount of $150,000; b) Comcast (Agreement 378), for Ethernet services in the amount of $18,000; c) ESRI (Agreement 1033) for Software Maintenance for GIS system in the estimated amount of $60,000.00; d) Granicus, Inc. (Agreement 529) for Legistar Hosted Agenda Workflow System in the estimated amount of $36,000; e) Granicus, Inc. (Agreement 3091) for automated email subscription services in the estimated amount of $25,000; f) J2 Cloud Services (Agreement 390) for eFax services in the estimated amount of $42,000; g) Karpel Solutions, Inc. (Agreement 4072) for hosting services for case management systems in use by the Public Defender, Alternate Public Defender, and District Attorney; h) Megabyte Systems, Inc. (Agreement 467) for services and support of property tax software in the estimaApprovedPass Action details Not available
21-1538 110.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Authorize the HHSA Director, acting as the Collaborative Applicant on behalf of the El Dorado County (County) Continuum of Care (CoC), to accept funding for the County CoC Program, Homeless Management Information System (HMIS) project grant administered by the United States Department of Housing and Urban Development (HUD), in the amount of $9,817, retroactively effective from September 13, 2021 through September 13, 2022 (Agreement CA0318L9T252012), which was transferred by The Center for Violence-Free Relationships to the County CoC and executed by HUD on September 13, 2021; 2) Delegate authority to the HHSA Director to execute the grant funding agreement CA0318L9T252012 Assignment and Assumption Agreement; 3) Authorize the HHSA Director or their Designee to administer any agreement or subsequent administrative documents related to said award, including any required fiscal and programmatic reports as well as any amendments to the agreement that do not increase the total award amount or term of the agreement; aApprovedPass Action details Not available
21-1447 111.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Good Guard Security, Inc., for the provision of emergency guard services at Caldor Fire large animal temporary shelters provided under Agreement 5975 because (g) “the nature of the work involves urgent or emergency services;” and 2) Approve and authorize the Chair to ratify the signature of the Health and Human Services Agency Director on Agreement for Services 5975 with Good Guard Security, Inc., for the provision of emergency guard services at Caldor Fire large animal temporary shelters, in the amount of $64,032, for the retroactive 3-month term beginning August 30, 2021. FUNDING: 100% General Fund; Health and Human Services Agency will seek Federal Emergency Management Agency (FEMA) reimbursement.ApprovedPass Action details Not available
21-1422 212.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve the Introduction (First Reading) of revised and updated Ordinance 5149 that allows participation in the Health Plan of San Joaquin Local Initiative Two-Plan public/commercial Medi-Cal Managed Care Plan Model, which has been updated to correct the effective date of the county plan model change to January 1, 2024. (refer to 10/19/21, Item 12); and 2) Waive the full reading of the Ordinance, read by title only and continue this matter to December 14, 2021, for Final Passage (Second Reading). FUNDING: There are no funding requirements related to County operations or associated activities.ApprovedPass Action details Not available
21-1358 113.Agenda ItemLibrary Department recommending the Board approve and authorize the Director of Library Services, Carolyn Brooks, as the contract administrator, to sign and accept grant funding Contract 6024 with El Dorado County Office of Education in the amount of $25,000, for a period of November 1, 2021 through June 30, 2022, to provide funding for support of Family, Friends, and Neighbor Caregivers Outreach and Education. FUNDING: El Dorado County Office of Education.ApprovedPass Action details Not available
21-1512 114.Agenda ItemDepartment of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 128-2021 authorizing the extension of the temporary closure of portions of Sienna Ridge Road and North Silver Dove Way (Hawk View Road) east of Bass Lake Road for a period of sixty (60) additional days past the current end date of October 25, 2021. FUNDING: Developer Funded.ApprovedPass Action details Not available
21-1131 115.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Accept the subdivision improvements for Saratoga Estates Village 1A, TM 14-1520, as complete; 2) Reduce Performance Bond 30070828 from $4,372,486.95 to $437,248.70, which is ten percent of the total cost of the subdivision improvements, an amount which guarantees against any defective work, labor done, or defective materials furnished, which is to be released along with its Rider after one year if no claims are made; 3) Hold Laborers & Materialmens Bond 30070828 in the amount of $2,186,243.48 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by Transportation. FUNDING: Developer Funded.ApprovedPass Action details Not available
21-1132 116.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Accept the subdivision improvements for Saratoga Estates Village 1B, TM14-1520, as complete; 2) Reduce Performance Bond 30070829 from $1,610,660.55 to $161,066.06, which is ten percent of the total cost of the subdivision improvements, an amount which guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborers & Materialmens Bond 30070829 in the amount of $805,330.28 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by Transportation. FUNDING: Developer Funded.ApprovedPass Action details Not available
21-1264 117.Agenda ItemDepartment of Transportation recommending the Board approve and authorize the Chair to sign First Amendment to Agreement for Services 3313 with R.E.Y. Engineers, Inc., to extend the performance period an additional two (2) years and update contract language per California Department of Transportation federal funding requirements, with no changes to the not-to-exceed amount of $450,000, rate schedule, or scope of work, for on-call surveying support services. FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, Land Development, and Right of Way projects, including federal, state, and local funding. Local funding sources may include any combination of the following: Traffic Impact Fee Program, Missouri Flat Area Master Circulation and Financing Plan, Road Fund, Tribe Funds, Accumulative Capital Outlay, Developer Advanced Funds, Sacramento Municipal Utility District, and/or General Fund.ApprovedPass Action details Not available
21-1546 118.Agenda ItemDepartment of Transportation and Sheriff's Office, Office of Emergency Services, recommending the Board authorize the Director of Transportation and Sheriff to sign a letter addressed to the Offices of California’s Congressman McClintock, Senator Feinstein and Senator Padilla to support the Departments’ efforts in an appeal to the Federal Emergency Management Agency for denial of a Net Small Project Overrun from the 2017 Storm Event FEMA-DR-4308-CA. FUNDING: N/AApprovedPass Action details Not available
21-1565 119.Agenda ItemPlanning and Building Department, with concurrence from the Chief Administrative Office and pursuant to Board of Supervisors Policy B-2, Section II, B(1), recommending the Board approve a waiver of applicable permit review fees for Permit 317507 in the amount of $3,092.16, including $522.08 for Building, $294.00 for Planning, $522.08 for Code Enforcement, $1,714.00 for Environmental Management, and $40.00 for the Surveyor’s Office, requested by John and Kelly Helms for the unpermitted conversion of a 500 square-foot garage to a second dwelling on the property located at 6521 Slug Gulch Road in Somerset, Board of Supervisors District II (Attachment A). FUNDING: General Fund.ApprovedPass Action details Not available
21-1592 120.Agenda ItemSurveyor's Office recommending the Board: 1) Approve and authorize the Chair to acknowledge an Irrevocable Offer of Dedication for a Drainage Easement; 2) Acknowledge a Drainage Easement on behalf of those public entities that will provide services, subject to the purveyor’s construction standards; and 3) Authorize the Chair to sign the Consent to Offer of Dedication to record the Irrevocable Offer of Dedication (IOD) with the Consent attached. Authorization for recording said Offer is pursuant to Government Code Section 7050. FUNDING: Application Fees. (General Fund)ApprovedPass Action details Not available
21-1593 121.Agenda ItemSurveyor's Office recommending the Board: 1) Approve and authorize the Chair to acknowledge an Irrevocable Offer of Dedication for Public Utilities Easements; 2) Acknowledge the Public Utilities Easements on behalf of those public entities that will provide services, subject to the purveyor’s construction standards; and 3) Authorize the Chair to sign the Consent to Offer of Dedication to record the Irrevocable Offer of Dedication (IOD) with the Consent attached. Authorization for recording said Offer is pursuant to Government Code Section 7050. FUNDING: Application Fees. (General Fund)ApprovedPass Action details Not available
21-1532 122.Agenda ItemDistrict Attorney recommending the Board consider the following: 1) Adopt and authorize the Chair to sign Resolution 130-2021 authorizing the District Attorney to execute a Grant Award Agreement with the California Department of Insurance for the Automobile Insurance Fraud Program for Fiscal Year 2021-2022 in the amount of $198,464 including any extensions or amendments thereafter which would not increase net county costs; 2) Adopt and authorize the Chair to sign Resolution 131-2021 authorizing the District Attorney to execute a Grant Award Agreement with the California Department of Insurance for the Workers' Compensation Insurance Fraud Program for Fiscal Year 2021-2022 in the amount of $437,474 including any extensions or amendments thereafter which would not increase net county cost; and 3) Approve and authorize the Chair to sign Fiscal Year 2021-2022 budget transfer increasing appropriations and revenue in both the Workers’ Compensation Fraud Special Revenue Fund and the District Attorney’s Office; and decreasing appropriations and revenue in the Automobile Fraud Special ReveApprovedPass Action details Not available
21-1596 123.Agenda ItemProbation Department recommending the Board: 1) Authorize appointment of Brianne James as an Extra Help Deputy Probation Officer II-Institutions, effective October 23, 2021; 2) Authorize an exception to Personnel Rule 604.3, Salary Compensation - Extra Help, to hire at Step 5 ($32.61 hourly); and 3) Authorize an exception to Personnel Rule 805 - Selection Procedure for Extra Help Employees, regarding the selection procedure for Extra Help positions. FUNDING: General Fund.ApprovedPass Action details Not available
21-0500 125.Agenda ItemPlanning and Building Department, Planning Division, recommending the Board: 1) Receive and file this Oak Resources Management Plan Implementation Report; 2) Defer any potential adjustments to the in-lieu fees until the next biennial report is performed in 2022; and 3) Provide direction for staff to explore alternative methodologies for determining the amount of any potential future adjustment of In-Lieu Fees. FUNDING: General Fund.ApprovedPass Action details Not available
21-1505 126.Agenda ItemSupervisor Hidahl recommending the Board approve and authorize the Chair to sign a Proclamation recognizing October 23 as Deputy Brian "Ish" Ishmael Day.ApprovedPass Action details Not available
21-1444 127.Agenda ItemHealth and Human Services Agency recommending the Board receive and file a presentation on the status of structural budget deficits (Public Health, Social Services, and Behavioral Health) within the agency, including a five-year projection of Realignment funding and expenditures, as well as a long-term plan to address all budget deficits. FUNDING: Public Health, Social Services, and Behavioral Health Realignment.Received and Filed  Action details Not available
21-1552 128.Agenda ItemPlanning and Building Department, Planning Division, forwarding a request from Josh Pane, Pane & Pane Associates, for an Initiation Hearing (Conceptual Review) of a proposed General Plan Amendment to apply the Community Region designation to a portion of the project site that is currently in a Rural Region, and a proposed Specific Plan Amendment to increase the number of dwelling units in the Bass Lake Hills Specific Plan (BLHSP), and change the land use designations anticipated for the project site in the BLHSP. The project site, identified by Assessor’s Parcel Numbers (APNs) 119-080-012, 119-080-017, 119-080-021, and 119-080-023, consisting of approximately 80 acres, is located in the El Dorado Hills area. Staff recommends that the Board take the following actions: 1) Evaluate the submitted Conceptual Review under Pre-Application PA21-0013, for the proposed Town & Country Village Project, as to whether the proposed General Plan Amendment would further the overall goals and objectives of the Board of Supervisors as specified within Section III of Board of Supervisors Policy J-6 (evNo Formal Action  Action details Not available
21-1707 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
21-1591 129.Agenda ItemHEARING - To consider an appeal to the Board of Supervisors in the matter of Patrick Delaney's contested Code Enforcement cases (CE20-0684 & CE20-0685) and the Administrative Order for County ordinance violations including; an unpermitted structure, unpermitted grading, unpermitted outhouse, and occupancy of a recreational vehicle. Staff recommends the following: 1) Deny Mr. Delaney's appeal to overturn the decision of the Hearing Officer; and 2) Uphold the decision of the Hearing Officer that would provide the following: a) The appellant is to pay the fines set by the administrative decision dated August 24, 2021; and b) Fines to accrue commencing September 24, 2021 as determined by the Hearing Officer.ContinuedPass Action details Not available
21-1656 130.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: Exposure to Litigation Regarding AT&T Mobility LLC, Pacific Bell Telephone Company, Sprint Telephone PCS, LP and T-Mobile West, LLC Tax Refund Claims. Number of potential cases: (4). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
21-1643 131.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Appointment. Title: Interim Director of Planning and Building. (Est. Time: 15 Min.)No Action Reported.  Action details Not available