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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 11/16/2021 9:00 AM Minutes status: Final  
Meeting location: https://us06web.zoom.us/j/83473957012
330 Fair Lane, Placerville, CA or live-streamed
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
21-1831 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of the Board on November 9, 2021.ApprovedPass Action details Not available
21-1734 12.Agenda ItemAssessor recommending the Board of Supervisors adopt and authorize the Chair to sign Resolution 149-2021 amending the authorized personnel allocation for the Assessor’s Office to add 1.0 full-time equivalent (FTE) Property Transfer Specialist, 1.0 FTE Office Assistant I/II, and 0.2 FTE Assesment Technician I/II/Sr.ApprovedPass Action details Not available
21-1829 13.Agenda ItemAuditor-Controller recommending the Board approve the attached Budget Transfer which establishes the necessary budget appropriation to refund approximately $445,000 in Public Safety Developer Impact Fees. (4/5 vote required)ApprovedPass Action details Not available
21-1835 15.Agenda ItemChief Administrative Office recommending the Board: 1) Find and declare the County owned property between the State-owned Armory and Ray Lawyer Drive, Assessor’s Parcel 325-240-011, as exempt surplus land; and 2) Authorize and appoint the Chief Administrative Officer, or designee, as the real estate negotiator on behalf of the County, to enter into negotiations with the State of California or their designated representative, for said property. FUNDING: N/AApprovedPass Action details Not available
21-1727 16.Agenda ItemChief Administrative Office, Parks Division, recommending the Board: 1) Reject the five (5) bids for the Old Depot Bike Park Project, BID 21-968-050, received at the October 6, 2021 bid opening; and 2) Direct staff to revise the scope of the project and return to the Board at a later date with revised Contract documents and to request authorization for the re-advertisement for construction bids. FUNDING: Prop 68 Grant Funds.ApprovedPass Action details Not available
21-1731 17.Agenda ItemChief Administrative Office, Parks Division, recommending the Board: 1) Approve and Authorize the Chair to sign Resolution 146-2021 accepting grant funds in the amount of $573,456 for the Rubicon Trail projects from the State of California, Department of Parks and Recreation, Off-Highway Vehicle Grant Funds, for the Fiscal Year 2021-22 (G21) grant cycle; and 2) Approve and authorize the Assistant Chief Administrative Officer to sign the following agreements: a) G21-03-06-G01 for Grounds Operations-Annual Operations and Maintenance in the amount of $499,603 plus County match requirement of $176,243 ($16,500 will be volunteer/in-kind) for a total of $675,846, for a one year period; b) G21-03-06-S01 for Education and Safety in the amount of $73,853 plus County match requirement of $26,493 ($2,500 will be volunteer) for a total of $100,346, for a one year period; 3) Authorize the Assistant Chief Administrative Officer to approve and execute any amendments that do not change the dollar amount of said Agreements, contingent on approval from County Counsel. FUNDING: State Parks andApprovedPass Action details Not available
21-1747 18.Agenda ItemClerk of the Board, based upon the recommendation of the Behavioral Health Commission, recommending the Board make the following appointment to the Behavioral Health Commission: Reappoint R.S. Lynn, Commission Member, Term Expiration 11/16/2024. FUNDING: N/AApprovedPass Action details Not available
21-1655 19.Agenda ItemClerk of the Board recommending the Board adopt revisions to Board Policy F-8 County Display Cases & Exhibits. FUNDING: N/AApprovedPass Action details Not available
21-1729 111.Agenda ItemElections Department recommending the Board approve the following Board Members' who did not file for office and are nominees recommended by Directors of the respective Districts in lieu of election held on Tuesday, November 2, 2021. FUNDING: N/AApprovedPass Action details Not available
21-1788 112.Agenda ItemHuman Resources Department recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 150-2021 152-2021 approving the negotiated Memorandum of Understanding (MOU) between the County of El Dorado and the El Dorado County Employees’ Association, Local 1, AFSCME Council 57, representing employees in the General (GE), Professional (PL) and Supervisory (SU) Bargaining Units; 2) Authorize the Chair to sign said MOU, noting the MOU will be effective the first full pay period following Union ratification and Board of Supervisors adoption of the MOU; 3) Direct the Human Resources Department and the Auditor-Controller's Office to administer and implement the MOU provisions; and. 4) Approve and authorize the Chair to sign Resolution 151-2021 153-2021 revising the Salary Schedule for Executive Assistant, an unrepresented classification in the Confidential Unit, in order to maintain its existing wage linkage to a classification in the GE Unit effective the first pay period after adoption. FUNDING: Various funds.ApprovedPass Action details Not available
21-1607 113.Agenda ItemRecorder-Clerk's Department recommending the Board: 1) Approve and authorize the Chair to sign the Mutual Release and Satisfaction of Claims Agreement in the amount of $75,429 with California Electronic Recording Transaction Network Authority; and 2) Approve and authorize the Chair to sign a budget transfer increasing revenue and appropriations in the amount of $75,429 for said Agreement (4/5 vote required). FUNDING: Electronic Recording Trust Account.ApprovedPass Action details Not available
21-1773 114.Agenda ItemSupervisor Novasel recommending the Board: 1) Find that a public benefit is derived from supporting the Meyers Community Foundation's efforts to welcome the public into the Tahoe basin during the holidays with a beautifully lit tree; and 2) Approve and authorize the Chief Administrative Officer to sign a funding Agreement consistent with the County's standard form and upon the approval of County Counsel, with the Meyers Community Foundation authorizing payment of $5,000 community funding contributions in support of these efforts. FUNDING: General Fund.ApprovedPass Action details Not available
21-1778 115.Agenda ItemSupervisor Novasel recommending the Board adopt and authorize the Chair to sign Resolution 142-2021 acknowledging highway restrictions during the 16th running of the Reno-Tahoe Odyssey Relay Run Adventure, June 3-4, 2022.ApprovedPass Action details Not available
21-1691 116.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Authorize the HHSA Director, on behalf of the County of El Dorado, to accept the Housing and Disability Advocacy Program (HDAP) funding allocation, administered by the California Department of Social Services (CDSS), in the amount of $625,238, for the term upon execution through June 30, 2024; 2) Authorize the HHSA Director to sign the Director’s Certification, which is required to be submitted to CDSS for the HDAP allocation; 3) If awarded, delegate authority to the HHSA Director to execute the resulting funding agreement, contingent upon approval by County Counsel and Risk Management; and 4) Authorize the HHSA Director, or designee, to execute and administer any subsequent administrative documents relating to said award, including any amendment(s) thereto that does not increase the funding allocation or term, including required fiscal and programmatic reports. FUNDING: 100% State General Fund authorized pursuant to Assembly Bill 135 (Chapter 85, Statutes of 2021) under the Budget Act of 2021 appropriated ApprovedPass Action details Not available
21-1008 117.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030 (g) that it is appropriate to contract with Maxim Healthcare Staffing Services, Inc. for the provision of COVID-19, screening, testing, vaccination, triage, case investigation, nursing care and contract tracing provided under Agreement 5061 because the nature of the work involves urgent or emergency services; 2) Approve and authorize the Chair to sign Amendment III of Agreement for Services 5061 with Maxim Healthcare Staffing Services, Inc. increasing the amount by $500,000, for a new Maximum Obligation of $2,000,000, and to extend the term for a new termination date of June 30, 2023; and 3) Authorize the HHSA Director, or designee, to execute further documents relating to Agreement for Services 5061, contingent upon County Counsel and Risk Management approval, including amendments which do not increase the maximum compensation or term of the agreement. FUNDING: 100% Federal: COVID-19 Enhancing Expansion Funding, under the Coronavirus and Relief SupplApprovedPass Action details Not available
21-0946 118.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Make findings that Electronic Patient Health Record and Medical Billing software services provided for under Agreement 407 (209-S1711) are in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (b) due to specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 2) Approve and authorize the Chair to sign Amendment II to Agreement for Services 407 (209-S1711) with Patagonia Health, Inc., for the provision of Electronic Patient Health Record and Medical Billing software, in the amount of $286,595, for a new maximum contractual obligation of $752,071 and for an additional five year term to expire December 31, 2026; and 3) Authorize the HHSA Director, or designee, to execute further documents relating to Agreement for Services 407 (209-S1711), including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING 100% Public Health RApprovedPass Action details Not available
21-1711 119.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Authorize the HHSA Director, on behalf of the County of El Dorado, to accept the Home Safe Program funding allocation, administered by the California Department of Social Services for the term upon execution through June 30, 2024, in the amount of $394,567; 2) Authorize the HHSA Director to sign the Director’s Certification, as a requirement of requesting the funding allocation; 3) Delegate authority to the HHSA Director to execute the resulting funding agreement, contingent upon approval by County Counsel and Risk Management; and 4) Authorize the HHSA Director, or designee, to execute and administer any subsequent administrative documents relating to said award, including any extension(s) or amendment(s) thereto that does not increase the funding allocation or term, including required fiscal and programmatic reports. FUNDING: 100% State General Funding authorized pursuant to Senate Bill 129 (Chapter 69, Statutes of 2021) under the Budget Act of 2021 appropriated for the Home Safe Program.ApprovedPass Action details Not available
21-1720 120.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 150-2021, which authorizes HHSA to submit a joint application on behalf of the County and the El Dorado Opportunity Knocks Continuum of Care (CoC) to continue to participate in the Homeless Housing, Assistance, and Prevention (HHAP) Program, administered by the California Business, Consumer Services, and Housing Agency’s Homeless Coordinating and Financing Council; 2) Designate HHSA to continue to serve as the Administrative Entity for the CoC for HHAP Round 3 funding; 3) Delegate authority to HHSA to submit a joint application on behalf of the County and the CoC in the estimated amount of $2,273,779.01 for the HHAP Program Round 3 funding administered by the California Homeless Coordinating and Financing Council; 4) Delegate authority to the HHSA Director to accept funding and execute any grant agreement for HHAP Program Round 3, if awarded, with a term to be determined, including any extension(s) or amendment(s) thereto, contingent upon County Counsel and Risk ManageApprovedPass Action details Not available
21-1757 121.Agenda ItemHealth and Human Services Agency, Community Services Division, recommending the Board: 1) Approve the addition of one (1) mid-size 4-wheel / All-Wheel drive Sport Utility Vehicle (SUV) to the Health and Human Services Agency Fixed Asset List for Fiscal Year 2021-22; and 2) Approve and authorize the Chair to sign a Budget Transfer Request increasing Fixed Assets by $45,000 in the Public Housing Authority (PHA) budget for Fiscal Year (FY) 2021-22, and decreasing Salaries and Benefits by $45,000 in the PHA budget for FY 2021-22. FUNDING: U.S. Department of Housing and Urban Development, Public Housing Authority funding through the Coronavirus Aid, Relief and Economic Security (CARES) Act.ApprovedPass Action details Not available
21-1541 122.Agenda ItemDepartment of Transportation, recommending the Board consider the following for acquiring right of way for the Diamond Springs Parkway Phase 1B, Capital Improvement Program Project number 72334 / 36105011: 1) Approve and authorize the Chair to sign the Acquisition Agreement for Public Purposes and the Certificate of Acceptance accepting a Grant Deed with Kathryn E. Cain, Trustee of the John D. Gilmore Living Trust dated October 23, 2018, for Assessor’s Parcel Numbers 327-270-026 and 327-270 -027. The Fee acquisition, as well as appraisal reimbursement, provides right-of-way necessary to construct the Project, at a cost of $593,000; 2) Approve and authorize a separate payment to Gilmore Heating and Air, the claimant operating on the property, for relocation expenses invoiced at $51,775.99; 3) Approve and authorize the Chair to sign the Certificate of Acceptance accepting the Grant Deed from seller; 4) Authorize the Department of Transportation Director, or designee, to execute the escrow instructions and any other related escrow documents pertaining to the transaction, including pApprovedPass Action details Not available
21-1703 123.Agenda ItemDepartment of Transportation recommending the Board approve the following: 1) Award Bid 22-288-011 for the purchase of High Performance Cold Patch Mix for the West Slope of El Dorado County to the sole qualified bidder, Syar Industries of Napa, CA; 2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $180,000 ($60,000/Year) for a thirty-six (36) month period following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Road Fund.ApprovedPass Action details Not available
21-1763 124.Agenda ItemDepartment of Transportation recommending the Board approve the attached amendment to the Funding, Credit, and Reimbursement Agreement between West Valley, LLC and the County of El Dorado, amending payment terms to allow for quarterly rather than annual reimbursement payments. FUNDING: Traffic Impact Fee Program (Silva Valley Set Aside).ApprovedPass Action details Not available
21-1679 125.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Tim Paxin’s Pacific Excavation, Inc., for the Industrial Drive/ Missouri Flat Road Temporary Signal Project, Contract 4455, Capital Improvement Program project number 73366/36105053; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: General Fund/Discretionary - Accumulative Capital Outlay (36%), General Fund (52%) and Tribe Funds (12%). (Local Funds)ApprovedPass Action details Not available
21-1644 126.Agenda ItemDepartment of Transportation, Maintenance and Operations Division, recommending the Board: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc., for the 2021 Various West Slope Pavement Rehabilitation Projects, Contract 5513; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Local Discretionary/Tribe (15%) and Road Maintenance and Rehabilitation Act of 2017 (RMRA - SB1) (State) (85%).ApprovedPass Action details Not available
21-1718 127.Agenda ItemPlanning and Building Department, Airports Division, recommending the Board: 1) Accept grant award and provide advance approval of two grant agreements as part of the 2021 Federal American Rescue Plan Act distributed through the United States Department of Transportation, Federal Aviation Administration, under the Airport Rescue Grant Program, in the amount of $32,000 for the Placerville Airport and in the amount of $22,000 for the Georgetown Airport, each for a four-year term, and 2) Authorize the Planning and Building Department Interim Director, or successor, to execute all associated documents, subject to review and approval by County Counsel. FUNDING: Federal Aviation Administration Grants (Federal Funds).ApprovedPass Action details Not available
21-1818 128.Agenda ItemPlanning and Building Department, Economic Development Division, recommending the Board authorize the Chair to sign a letter addressed to the Offices of the U.S. Economic Development Administration in support of Sierra Business Council’s application for the Public Works and Economic Adjustment Assistance Programs. FUNDING: N/AApprovedPass Action details Not available
21-1756 129.Agenda ItemSurveyor's Office recommending the Board adopt and authorize the Chair to sign Resolution 147-2021 for Abandonment of Easement 21-0004, to abandon a Drainage easement on Lot 108 of Amended Plat of Ridgeview Village Estates Unit 3, recorded in Book J of Subdivisions at Page 94, identified as Assessor's Parcel Number 120-670-004. FUNDING: Application Fees (General Fund).ApprovedPass Action details Not available
21-1759 130.Agenda ItemSurveyor's Office recommending the Board adopt and authorize the Chair to sign Resolution 148-2021 for Abandonment of Easement 21-0005, to abandon a portion of a Drainage and Public Utility easement on Lot 32 of Rolling Hills Estates Unit 1, recorded in Book I of Subdivisions at Page 11, identified as Assessor's Parcel Number 110-370-032. FUNDING: Application Fees (General Fund).ApprovedPass Action details Not available
21-1766 131.Agenda ItemOffice of the District Attorney recommending the Board approve and authorize the Purchasing Agent to execute new perpetual contract 6126 with Karpel Solutions, Inc., for an annual estimated ongoing amount of $42,210 for Microsoft Office and M365 licenses and a one time fee of $11,700 for set-up and migration services from G-Suite to M365, for an initial total not-to-exceed amount of $53,820. FUNDING: General Fund.ApprovedPass Action details Not available
21-1708 132.Agenda ItemProbation Department recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 143-2021 amending the current Authorized Personnel Allocation Resolution 064-2021 to add 1.0 full-time equivalent (FTE) Probation Assistant - Limited Term, for the period of November 20, 2021, through June 30, 2022; 2) Authorize an exception to Personnel Rule 604.2 Advanced Step Hiring, to hire at Step 5 ($23.13 hourly); 3) Authorize an exception to Personnel Rule 701 General, to waive the competitive recruitment and selection process; and 4) Appoint Tyler O’Brien to the position of Probation Assistant - Limited Term. FUNDING: General Fund.ApprovedPass Action details Not available
21-1819 134.Agenda ItemChief Administrative Office recommending the Board: 1) Recognize the Honorable Suzanne N. Kingsbury, Presiding Judge of the El Dorado County Superior Court, on her retirement after 25 years of service on the bench; and 2) Approve and authorize the Chair to sign a Proclamation recognizing Judge Kingsbury's dedication to public service and to congratulate her on her retirement.ApprovedPass Action details Not available
21-1669 135.Agenda ItemChief Administrative Office recommending the Board consider the following: 1) Authorize the CAO to issue a Request for Qualifications to select a consultant to perform a comprehensive assessment of the County’s emergency medical services and ambulance transport system, develop a strategic plan to address findings from the assessment and assist in the development of a Request for Proposals for prehospital emergency medical services and ambulance transport and dispatch services in County Service Area (CSA) 7 on the West Slope; and 2) Authorize the CAO to negotiate an amendment to Agreement 2298 with the El Dorado County Emergency Services Authority (JPA), the current prehospital ambulance transport contractor in CSA 7, to extend that agreement through June 30, 2025. FUNDING: CSA 3 and 7 (ambulance transport fees, dedicated ad valorem property tax, special tax and benefit assessment).ApprovedPass Action details Not available
21-1733 136.Agenda ItemChief Administrative Officer and Director of Human Resources recommending the Board approve the Final Passage (Second Reading) of Ordinance 5153 amending El Dorado County Ordinance Chapter 2.06 Board of Supervisors - Conduct of Business and Compensation. (Cont. 11/16/2021, Item 36) FUNDING: General Fund.ApprovedPass Action details Not available
21-1628 137.Agenda ItemChief Administrative Officer and Director of Human Resources recommending the Board: 1) Receive an update from staff regarding the total compensation analysis for the Supervisor’s Assistant classification; and 2) Approve and authorize the chair to sign Resolution 141-2021 revising the Salary Schedule for the Supervisor’s Assistant classification effective the first pay period after adoption. FUNDING: General Fund.ApprovedPass Action details Not available
21-1698 138.Agenda ItemHEARING - To consider the recommendation for approval from the Planning Commission on the proposed amendments to the Accessory Dwelling Unit (ADU) Ordinance (Project OR19-0002), and recommending the Board of Supervisors (Board) take the following actions: 1) Approve the California Environmental Quality Act (CEQA) Exemption consistent with Section 15282(h) of the CEQA Guidelines pursuant to Section 21080.17 of the California Public Resources Code (Exhibit A); and 2) Approve the proposed amendments to the Secondary Dwelling Ordinance, now referred to under state law as the Accessory Dwelling Unit (ADU) Ordinance and related Articles of the Zoning Ordinance, and adopt Ordinance 5152 for comprehensive minor amendments to Title 130 of the El Dorado County Ordinance Code relating to ADUs (Exhibit B) as presented by staff. FUNDING: General Fund.ApprovedPass Action details Not available
21-1068 139.Agenda ItemHEARING - Department of Transportation recommending the Board approve and authorize the Chair to sign Freeway Agreement 03-ED-050-PM 20.5/25.8 between the California Department of Transportation and County of El Dorado, defining responsibilities of County roads on Route 50 from 0.2 mile west of Road 145 to 0.5 mile east of Snows Road, as related to the U.S. 50 / Camino Area Safety Project, Capital Improvement Program number 71319/36104015. FUNDING: Regional Surface Transportation Program Exchange Funds-Rural-EDCTC (47%), Traffic Impact Fee - Hwy 50 (37%), State Transportation Impact Mitigation Fee (10%), Tribe Funds (5%), and Road Fund (1%). (State and Local Funds)ApprovedPass Action details Not available
21-1877 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
21-1823 140.Agenda ItemHEARING - El Dorado County Surveyor, Registrar of Voters, County Counsel, and the Chief Administrative Office providing a Public Workshop on the 2021 Redistricting Process (Redistricting Public Hearing #5).Direction Provided (See Minutes)  Action details Not available
21-1767 141.Agenda ItemSupervisor Turnboo recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 145-2021 declaring the opposition to vaccine mandates for school children; 2) Direct the Chief Administrative Officer to draft a letter to Governor Newsom supporting the November 9, 2021 letter from County Superintendents to the Governor; and 3) Direct the Chief Administrative Officer to return to the Board on December 7, 2021 with the draft letter for the Board to approve.(Cont. 11/16/2021, Item 41) FUNDING: N/AApprovedPass Action details Not available
21-1787 142.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. (Est. Time: 40 Min.)No Action Reported.  Action details Not available
21-1832 143.Closed Session Item Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: Property: No physical address, APN 325-240-011 County Negotiators: Don Ashton, Chief Administrative Officer, successor or designee Negotiating Parties: State of California or designee Under Negotiation: Price and terms of payment for sale. (Est. Time: 15 Min.) (Cont. 11/16/2021, Item 43)Continued  Action details Not available
21-1833 144.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 15 Min.) (Cont. 11/16/2021, Item 44)Continued  Action details Not available
21-1697 146.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Transportation. (Est. Time: 15 Min.) (Cont. 11/16/2021, Item 46)Continued  Action details Not available
21-1847 147.Agenda ItemSupervisor Turnboo recommending the Board make the following appointment to the El Dorado County Planning Commission: Appoint Kris Payne, Member - District 2, Term Expiration 01/01/2025. FUNDING: N/AApprovedPass Action details Not available