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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 3/22/2022 9:00 AM Minutes status: Final  
Meeting location: https://us06web.zoom.us/j/83534387763
330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click here to view
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
22-0536 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of March 15, 2022.ApprovedPass Action details Not available
22-0545 12.Agenda ItemChief Administrative Office recommending the Board approve and authorize the Chief Administrative Officer to sign Amendment 1 to Agreement 6366 to extend the period that the $112,373 of County funding can be used by one month to enable Housing El Dorado to operate the Winter Lodging Program through April 30, 2022. FUNDING: General Fund.ApprovedPass Action details Not available
22-0488 14.Agenda ItemChief Administrative Office recommending the Board approve and authorize the Chair to execute Lease Agreement 6431 with California Tahoe Emergency Services Operations Authority for the lease of the County property located at 3066 Lake Tahoe Boulevard, South Lake Tahoe for the purpose of operating an ambulance operations base in the South Shore of the Tahoe Basin, effective upon execution for an initial term through August 31, 2031, with an option for a five-year extension. FUNDING: N/AApprovedPass Action details Not available
22-0245 15.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Authorize the Purchasing Agent to sign Amendment I to Agreement for Services 6044 with W.W. Grainger to increase compensation by $6,608 for an amended not-to-exceed amount of $146,554 to provide facility condition assessment services and include four additional facilities in South Lake Tahoe; and 2) Make findings pursuant to Article II, Section 210b (6) of the El Dorado County Charter that specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work under Agreement for Services 6044. FUNDING: Accumulative Capital Outlay Fund.ApprovedPass Action details Not available
22-0472 16.Agenda ItemChief Administrative Office, Parks Division, recommending the Board consider the following: 1) In accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code, Contracting Out, find that the California Environmental Quality Act (CEQA) and design work for the Diamond Springs Community Park requires specialty skills and qualifications; 2) Approve and authorize the Chair to sign Agreement 6454 with Dudek to assist the County with the CEQA document for the Diamond Springs Community Park, with a not-to-exceed amount of $297,995.50, and an expiration date of June 1, 2023, effective upon execution; and 3) Approve and authorize the Chair to sign the budget amendment transferring $125,000 from the Bass Lake property sale General Fund designation to the Parks Division (4/5 vote required). FUNDING: General Fund.ApprovedPass Action details Not available
22-0409 17.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following: 1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter and in accordance with County Ordinance Code 3.13.030 Section B that it is appropriate to continue contracting with Wilkinson Portables, Inc. because the ongoing aggregate of the work to be performed under Agreement for Services 5586 requires specific equipment as well as specialty skills and qualifications not expressly identified in County classifications; 2) Authorize the Purchasing Agent to sign Amendment II to Agreement for Services 5586 to increase the total compensation for this Agreement by $75,000, for an amended not-to-exceed amount of $150,000, with no other changes to this Agreement, for providing placement and service of portable toilets and sinks as well as servicing County-owned portable toilets on an as-needed basis; and 3) Authorize the Purchasing Agent to execute future amendments to Agreement for Services 5586, contingent upon County Counsel, Risk Management, anApprovedPass Action details Not available
22-0383 18.Agenda ItemChief Administrative Office, Procurement and Contracts Division, on behalf of the Chief Administrative Office, Facilities Division and various County departments, recommending the Board approve the following: 1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter and in accordance with County Ordinance 3.13.030 Section B that it is appropriate to contract with Tri-Signal Integration, Inc. for services provided under Agreement for Services 6180 because the work requires specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 2) Approve and authorize the Purchasing Agent to sign Agreement for Services 6180 with Tri-Signal Integration, Inc. for maintenance, inspection, testing, certification, and repair services for automatic fire suppression equipment, kitchen hood systems, and fire extinguisher equipment at various County-operated facilities on an as-requested basis in the maximum amount of $300,000 for the period of April 1, 2022, through March 31, 2025; and 3) AuthorizApprovedPass Action details Not available
22-0452 110.Agenda ItemCounty Counsel’s Office recommending the Board deny the claim for refund of property taxes by Denise Cook in the amount of $17,207.55 and authorize the County Counsel’s Office to send a Letter of Denial to Ms. Cook. FUNDING: General Fund.   Action details Not available
22-0295 111.Agenda ItemElections Department requesting the Board approve and authorize the Chair to sign Amendment 2 of Agreement 2206 with DFM Associates for election management software known as Election Information Management System, extending the initial agreement expiring June 30, 2022 to June 30, 2024, increasing the not-to-exceed amount by $180,528 which increases the monthly cost by 7%. FUNDING: General Fund.ApprovedPass Action details Not available
22-0422 112.Agenda ItemElections Department recommending the Board: 1) Approve and authorize the Registrar of Voters to sign Agreement 21S10097 from the California Secretary of State for reimbursement of funds used to provide outreach and education services to voters as part of the Voter’s Choice Act implementation plan for the Gubernatorial Primary Election and the Gubernatorial General Election; and 2) Approve and authorize a budget amendment to increase revenue and appropriations to the Election Department for Fiscal Year 2021-22 by $35,000. (4/5 vote required) FUNDING: State Grant.ApprovedPass Action details Not available
22-0427 113.Agenda ItemHuman Resources Department recommending the Board: 1) Find in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Clearstar (previously ESR) for pre-employment background checks, provided under Agreement 4665 because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work;” and 2) Approve and authorize the Purchasing Agent to sign and execute Amendment III to Agreement 4665 with Clearstar (previously ESR) for pre-employment background checks to increase the total not-to-exceed by $100,000 for a total not-to-exceed amount of $150,000 and extend the term by two years from April 6, 2022, to April 6, 2024. FUNDING: General Fund.ApprovedPass Action details Not available
22-0482 114.Agenda ItemHuman Resources Department recommending the Board: 1) Approve and adopt the revised Fleet Services Supervisor department-specific class specification; and 2) Adopt and authorize the Chair to sign Resolution 045-2022 to approve adding 1.0 FTE Fleet Services Supervisor and delete a vacant 1.0 FTE Services Operations Coordinator. FUNDING: Fleet Services Fund.ApprovedPass Action details Not available
22-0493 115.Agenda ItemHuman Resources Department recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 047-2022 approving the negotiated Memorandum of Understanding (MOU) between the County of El Dorado and the Operating Engineers Local No. 3 representing employees in the Trades and Crafts Bargaining Unit; 2) Authorize the Chair to sign said MOU, noting the MOU will be effective the first full pay period following Union ratification and Board of Supervisors adoption of the MOU; and 3) Direct the Human Resources Department and the Auditor-Controller's Office to administer and implement the MOU provisions. FUNDING: Various.ApprovedPass Action details Not available
22-0114 116.Agenda ItemInformation Technologies Department recommending the Board approve and authorize the Purchasing Agent to sign AT&T Network Integration Change Order Request Form for Contract 6380 with AT&T Corporation for Calero Call Accounting and Telecom Expense Management Services, extending the term by two years, from March 31, 2022 through March 30, 3024, and continuing the current pricing of $3,670 per month. FUNDING: General Fund with partial cost recovery through the A-87 Cost Allocation Plan.ApprovedPass Action details Not available
22-0435 117.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Accept a one-time non-competitive Bringing Families Home (BFH) funding allocation, administered by the California Department of Social Services (CDSS), for the term upon acceptance through June 30, 2024, in the estimated amount of $279,991; 2) Authorize the HHSA Director to execute the attached Director’s Certification, required to be submitted to the CDSS by March 25, 2022, in order to accept this BFH funding allocation; and 3) Authorize the HHSA Director, or designee, to execute and administer any subsequent administrative documents relating to said award or amendment(s) that do not increase the total funding allocation beyond $380,000 or the term of the allocation, contingent upon County Counsel and Risk Management approval, including required fiscal and programmatic reports. FUNDING: 100% State General Fund revenue, authorized pursuant to The Budget Act of 2021 appropriated for the Bringing Families Home program. No matching funds are required.ApprovedPass Action details Not available
22-0410 118.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Accept the State of California Department of Health Care Services (DHCS) Behavioral Health Quality Improvement Program (BH-QIP) allocation in the estimated amount of $444,823 for the California Advancing & Innovating Medi-Cal implementation plan incentive payments, available after submission of a DHCS approved implementation plan through the term of June 30, 2024; 2) Delegate authority to the HHSA Behavioral Health Director or the Director of HHSA to sign and submit the required DHCS BH-QIP Program Funding Claiming Forms for said funding; and 3) Authorize the HHSA Behavioral Health Director, or designee, to execute and administer any subsequent administrative documents related to said allocation, contingent upon County Counsel and Risk Management approval, including any extension(s) or amendment(s) that do not increase the amount or term of the agreement, and required fiscal or programmatic reports. FUNDING: 100% State General Fund revenue from the Department of Health Care Services Behavioral Health Quality IApprovedPass Action details Not available
22-0371 119.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Mental Health Management I, Inc., doing business as Canyon Manor, for the provision of Mental Health Rehabilitation Center services, provided under Agreement 6253 because “(B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work;” 2) Approve and authorize the Chair to sign Agreement for Services 6253 with Mental Health Management I, Inc., doing business as Canyon Manor, with a not-to-exceed amount of $540,000, for a term of 3 years from July 1, 2022 through June 30, 2025; and 3) Authorize the HHSA Director, or designee, to execute further documents relating to Agreement 6253, contingent upon approval by County Counsel and Risk Management, including amendments which do not increase the maximum dollar amount or term of the Agreement. FUNDING: 100% State Mental Health Realignment.ApprovedPass Action details Not available
22-0047 120.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Nancy M. Callahan, Ph.D., doing business as I.D.E.A. Consulting for the provision of technical assistance and support in behavioral health quality assurance activities, implementation of policies and procedures, establishment of outcome measures, and implementation of recommended services, provided under Amendment I to Agreement 5484 because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work;” 2) Approve and authorize the Chair to sign Amendment I to Agreement for Services 5484 with Nancy M. Callahan, Ph.D., doing business as I.D.E.A. Consulting, increase the not to exceed amount from $150,000 to $779,953 and extending the term through December 31, 2025 with no change to the rates; and 3) Authorize the HHSA Director, or designee, to execute further documents relating to Agreement 5484, contingent upon approval by County Counsel and Risk ManContinuedPass Action details Not available
22-0471 121.Agenda ItemAir Quality Management District (AQMD) recommending the Board, acting as the AQMD Board of Directors: 1) Award the following eligible AB 2766 2022/2023 projects; a) South Fork Arts and Recreation (SoFAR) Coloma Shuttle ($242,392); b) Cameron Park Community Services District Summer Spectacular Shuttle ($2,975); c) El Dorado County Chamber of Commerce Stay and Play Shuttle ($100,000); and d) El Dorado County Fair Shuttle ($64,000); and 2) Authorize the Air Pollution Control Officer to execute funding agreements with the applicants of the awarded projects, pending approval of County Counsel and Risk Management. FUNDING: California Department of Motor Vehicles AB 2766 Subvention Funds.ApprovedPass Action details Not available
22-0227 122.Agenda ItemDepartment of Transportation recommending the Board consider the following pertaining to the Oflyng Water Quality Project, Capital Improvement Program project number 36107016, Contract 3692: 1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 2) Authorize advertisement for construction bids with an estimated construction phase total cost of $875,000. FUNDING: United States Forest Service (76% - Federal), State Water Resource Control Board (7% - State), and Tahoe Regional Planning Agency (17% - Local).ApprovedPass Action details Not available
22-0342 123.Agenda ItemDepartment of Transportation recommending the Board: 1) Accept the subdivision improvements for Serrano Village K1/K2, Unit 4, TM 01-1377R, as complete; 2) Hold Performance Bond 0773108 in the amount of $354,683.92, which is ten percent of the total cost of the subdivision improvements, an amount which guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborers & Materialmens Bond 0773108 in the amount of $1,773,419.62 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by Transportation. FUNDING: Developer Funded.ApprovedPass Action details Not available
22-0113 124.Agenda ItemDepartment of Transportation recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 3562 with HDR Construction Control Corporation to provide on-call construction support services, extending the performance period an additional two (2) years to April 8, 2024, increasing the not-to-exceed by $750,000 for a total not-to-exceed of $1,650,000, and updating contract language per California Department of Transportation federal funding requirements. FUNDING: Federal, State, and Local funding sources, including Traffic Impact Fee Program, Missouri Flat Area Master Circulation and Financing Plan, Road Fund, Tribe Funds, Accumulative Capital Outlay, Developer Advanced Funds, Sacramento Municipal Utility District, and/or General Fund.ApprovedPass Action details Not available
22-0006 125.Agenda ItemPlanning and Building Department, Economic Development Division, recommending the Board consider the following: 1) Find that support for the Wagon Train event provides a public benefit by promoting a sense of community and enhancing tourism; and 2) Approve and authorize the Chair to sign Agreement 6287 with the Highway 50 Association to provide a funding contribution for the annual Wagon Train, with an annual amount of $10,000, a term of two (2) years, and a total not-to-exceed amount of $20,000. FUNDING: Transient Occupancy Tax.ApprovedPass Action details Not available
22-0368 126.Agenda ItemPlanning and Building Department, Planning Division, recommending the Board decline an offer of dedication of Open Space from the El Dorado Hills Specific Plan and Serrano Associates, LLC. FUNDING: N/AApprovedPass Action details Not available
22-0282 127.Agenda ItemPlanning and Building Department, Planning Division, Long Range Planning Unit, recommending the Board receive and file the 2021 Annual Housing Element Implementation Progress Report following public comment for submittal to the California Department of Housing and Community Development. FUNDING: General Fund.ApprovedPass Action details Not available
22-0283 128.Agenda ItemPlanning and Building Department, Planning Division, Long Range Planning Unit, recommending the Board of Supervisors receive and file the 2021 General Plan Annual Progress Report for submittal to the California Governor’s Office of Planning and Research and to the California Department of Housing and Community Development. FUNDING: General Fund.ApprovedPass Action details Not available
22-0445 129.Agenda ItemDistrict Attorney recommending the Board: 1) Approve and authorize the Chair to execute Agreement 6393 with Surveillance Systems Incorporated (SSI) in the amount of $103,487.31 for the purchase and installation of Verkada indoor/outdoor cameras, which includes a 10-year agreement term for associated software licenses; and 2) Waive formal bid requirements in accordance with County Purchasing Ordinance 3.12.160, Exemptions from competitive process, Section D. FUNDING: General Fund.ApprovedPass Action details Not available
22-0084 431.Agenda ItemEl Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of the effects of the severe December 2021 storms throughout Northern California, significantly impacting El Dorado County bringing high winds, heavy snow, substantial precipitation, high and fast flowing streams, creeks and rivers which resulted in power outages and damages. (3/22/2022, Item 31) FUNDING: N/AApprovedPass Action details Not available
22-0407 132.Agenda ItemHEARING - To consider the unanimous recommendation for approval from the Planning Commission on General Plan Amendment GPA21-0004/Amended 2021-2029 Housing Element Update recommending the Board of Supervisors (Board) take the following actions: 1) Adopt the California Environmental Quality Act (CEQA) Revised Addendum to the El Dorado County’s General Plan Environmental Impact Report (EIR), certified in July 2004 (State Clearinghouse Number 2001082030) demonstrating that the analysis in that EIR adequately addresses the potential physical impacts associated with implementation of the proposed project and the proposed project would not trigger any of the conditions described in the CEQA Guidelines Section 15162 calling for the preparation of a subsequent EIR or negative declaration based on the analysis prepared by staff; 2) Approve General Plan Amendment GPA21-0004 amending the General Plan to incorporate the amended 2021-2029 Housing Element Update based on Findings as presented by staff; and 3) Adopt and authorize the Chair to sign Resolution 046-2022 to amend the County GeneApprovedPass Action details Not available
22-0491 133.Agenda ItemChief Administrative Office recommending the Board of Supervisors: 1) Receive and file a presentation from the Vegetation Management and Wildfire Resiliency Working Group; 2) Approve in concept the establishment of an "Office of Wildfire Resilience" in the Chief Administrative Office; and 3) Designate $3,375,000 of excess contingency funds as the local matching funds for a federal Hazard Mitigation Grant to conduct defensible space, home hardening work, and hazardous fuels reduction in the County. FUNDING: General Fund.ApprovedPass Action details Not available
22-0461 134.Agenda ItemChief Administrative Office recommending the Board: 1) Receive an update on the County's Strategic Planning efforts; 2) Approve the current Vision Statement, Mission Statement, and Core Values; 3) Approve the current five Strategic Plan goals of Public Safety, Good Governance, Infrastructure, Economic Development, and Healthy Communities; 4) Discuss and approve recommended changes and additions; and 5) Direct all Department Heads to continue incorporating the County's Strategic Plan goals and priorities into their departmental short, middle, and long-term goals. FUNDING: N/AApprovedPass Action details Not available
22-0598 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
22-0389 235.Agenda ItemSupervisor Turnboo recommending the Board make the following appointment to the Commission on Aging: Appoint Linda Grimoldi, Member - District 2, Term Expiration 01/01/2025. (Cont. 3/15/2022, Item 10) FUNDING: N/AApprovedPass Action details Not available
22-0412 136.Agenda ItemChief Administrative Office and Planning and Building Department, Economic Development Division, recommending the Board receive and file an update from the County’s Broadband Consultant, Neo Connect, on Broadband planning efforts for an Economic Development Administration Grant in collaboration with the City of South Lake Tahoe and the Tahoe Prosperity Center specific to designing a broadband project in Tahoe Basin. FUNDING: Transient Occupancy Tax.Received and Filed  Action details Not available
22-0581 1 Agenda ItemCAO Update (Caldor Fire Update)   Action details Not available
22-0551 137.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 15 Min.)No Action Reported.  Action details Not available
22-0452 110.Agenda ItemCounty Counsel’s Office recommending the Board deny the claim for refund of property taxes by Denise Cook in the amount of $17,207.55 and authorize the County Counsel’s Office to send a Letter of Denial to Ms. Cook. FUNDING: General Fund.ApprovedPass Action details Not available
22-0544 138.Agenda ItemDepartment of Transportation recommending the Board authorize the Chair to sign a letter of support for Assembly Bill 2120 to direct federal bridge formula funding to local projects. FUNDING: N/AApprovedPass Action details Not available
22-0558 139.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: Tax Refund Claim of Denise Cook, Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available