Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 9/27/2022 9:00 AM Minutes status: Final  
Meeting location: https://edcgov-us.zoom.us/j/88497860434
330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click here to view
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
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22-1743 11.Agenda ItemClerk of the Board recommending the Board Approve the Minutes from the meeting on September 20, 2022.ApprovedPass Action details Not available
22-1641 12.Agenda ItemAuditor-Controller recommending the Board adopt and authorize the Chair to sign Resolution 148-2022 authorizing the transfer of $56.00 in expired unclaimed property tax refunds to the county general fund in accordance with Revenue and Taxation Code §5102. FUNDING: General Fund.ApprovedPass Action details Not available
22-1686 13.Agenda ItemChief Administrative Office recommending the Board: 1) Approve an amendment to the FY 2022-23 Budget to reflect the direction provided by the Board on September 20, 2022, the review of the recommended Adopted Budget changes, and to align budgeted fund balance with FY 2021-22 ending fund balance amounts (4/5 vote required); 2) Adopt and authorize the Chair to sign Resolution 152-2022, incorporating Exhibits 1 through 5, adopting the County Budget and Budgets for Board Governed Special Districts for Fiscal Year 2022-23; and 3) Adopt and authorize the Chair to sign Resolution 153-2022 amending the adopted Personnel Allocation Resolution to reflect the changes outlined to the recommended Adopted Budget documents. FUNDING: Countywide Budget Adoption.ApprovedPass Action details Not available
22-1737 14.Agenda ItemChief Administrative Office recommending the Board, acting as the Board of Directors of the El Dorado County In-Home Supportive Services Public Authority, adopt and authorize the Chair to sign Resolution 150-2022 adopting the Fiscal Year 2022-23 Budget for El Dorado County In-Home Supportive Services Public Authority. FUNDING: Federal & State Funding.ApprovedPass Action details Not available
22-1736 15.Agenda ItemChief Administrative Office recommending the Board, acting as the Board of Directors of the El Dorado County Public Housing Authority, adopt and authorize the Chair to sign Resolution 149-2022 adopting the Fiscal Year 2022-23 Budget for El Dorado County Public Housing Authority. FUNDING: Federal Funding.ApprovedPass Action details Not available
22-1699 16.Agenda ItemClerk of the Board, based upon the recommendation of the El Dorado County Child Abuse Prevention Council, recommending the Board make the following reclassification and appointment to the El Dorado County Child Abuse Prevention Council: 1) Reclassify Kristen I. Patterson from Parent Representative to Health and Mental Health Provider; and 2) Appoint Matt Frueh, Parent/Primary Caregiver, Terms Expiration 6/30/2024. FUNDING: N/AApprovedPass Action details Not available
22-1608 17.Agenda ItemElections Department recommending the Board adopt and authorize the Chair to sign Resolution 145-2022 consolidating local jurisdiction elections with the upcoming November 8, 2022 Election. FUNDING: Districts will be billed for their cost to conduct the election.ApprovedPass Action details Not available
22-1521 18.Agenda ItemHuman Resources Department recommending the Board: 1) Approve and authorize the Chair to execute Amendment I to Agreement 6274 with Self Insured Services Company (doing business as Benefit Coordinators Corporation) to update the Schedule of Fees Exhibit to include the revised Annual COBRA and Retiree Open Enrollment Fulfillment/Communications Services Fee Schedule; and 2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 6274, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management. FUNDING: Risk Management Internal Service Fund.ApprovedPass Action details Not available
22-0964 19.Agenda ItemHuman Resources Department recommending the Board: 1) Approve the updated rate schedule, increasing rates 12 to 13 percent, and three-year extension to Agreement 3509 with Weintraub Tobin Chediak Coleman Grodin for personnel investigations and mediation services on an “as requested” basis in an amount not to exceed $210,000, making the new term expiration of October 6, 2025; and 2) Approve and authorize the Purchasing Agent to execute Amendment I to Agreement 3509. FUNDING: General Fund and non-General Fund.ApprovedPass Action details Not available
22-1745 110.Agenda ItemHuman Resources Department recommending the Board: 1) Authorize the Chief Administrative Officer to execute Agreement for Services 6945 with The Greg Prothman Company for the provision of services for the Chief Administrative Officer recruitment with a total not-to-exceed amount of $30,000, and a term effective upon execution and expiring on June 30, 2023; 2) Make findings pursuant to Article II, Sections 210a(2) and 210b(6) of the El Dorado County Charter and in accordance with County Ordinance 3.13.030 Sections B and C that it is appropriate to contract for these services because the specialty skills and qualifications involved in the performance of the work and due to the limited timeframes, temporary or occasional nature, or schedule for the project scope of work to be performed is not sufficient to warrant the addition of permanent staff; and 3) Authorize the Chief Administrative Officer to execute amendments to Agreement for Services 6945 contingent upon County Counsel and Risk Management approval. FUNDING: N/AApprovedPass Action details Not available
22-1680 111.Agenda ItemInformation Technologies (IT) Department recommending the Board approve and authorize a sixty (60) day transition overlap for the position of Supervising IT Analyst, in accordance with El Dorado County Personnel Rules, Part 11-Appointments, Section 1106-Training/Transition Overlap. FUNDING: General Fund.ApprovedPass Action details Not available
22-0691 112.Agenda ItemInformation Technologies recommending the Board: 1) Ratify the Director of Information Technologies signature on Amendment VI to Agreement 529-S1311 (968) with Tyler Technologies, Inc. for the removal of Business License modules from the original contract; and 2) Approve and authorize the Chair to sign Amendment VII to Agreement 529-S1311 (968) with Tyler Technologies, Inc. for the implementation and maintenance of additional testing environments of the Enterprise Resource Planning system with the initial annual maintenance cost of $20,001. FUNDING: General Fund.ApprovedPass Action details Not available
22-1647 113.Agenda ItemTreasurer-Tax Collector Department recommending the Board approve and authorize the Purchasing Agent to sign retroactive Amendment I for the continuation of perpetual Agreement 3134 with Loomis Armored US for the provision of secured pickup and delivery services. FUNDING: General Fund.ApprovedPass Action details Not available
22-1660 114.Agenda ItemSupervisor Thomas and the El Dorado County Office of Education recommending the Board consider the following: 1) Make appointments and reappointments to the 2022/23 El Dorado County Youth Commission as follows: a) District 1: Lauryn Sumimoto/Oak Ridge High School (Returning) and Mahee Haswani/Oak Ridge High School (Returning); b) District 2: Grace Lawson/Ponderosa High School (Returning) and Katie Malleo/Ponderosa High School (New); c) District 3: Lucas Johnston/El Dorado High School (Returning), Wrenna Potter/El Dorado High School (New) and Sophia Sumimoto/Oak Ridge High School (New); d) District 4: Avery Sheridan/Charter University Prep (Returning) and Zofia Bradford/Golden Sierra High School (Returning); e) District 5: Emilia Delmolino/El Dorado High School (Returning) and Macy Little/El Dorado High School (Returning); and f) Clerk of the Board: Kara Chavez/Oak Ridge High School (New); and 2) Announce the Youth Commission's annual Job Shadow Day during the Board of Supervisor's Meeting held on November 8, 2022. FUNDING: N/AApprovedPass Action details Not available
22-1536 115.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Make findings in accordance with Section 3.12.160.B. of the El Dorado County Ordinance Code exempting the competitive bidding process for the purchase of commercial animal kennels and accessories due to the unique nature of this equipment; 2) Authorize the sole source acquisition of 19 Shor-Line T-Kennel System commercial animal kennels (fixed assets), inclusive of T-Kennel accessories (bowl kits, feed trays, side transfers, and guillotine enclosures, etc., itemized on the attached quote), through Midmark Corporation dba Shor-Line; and 3) Authorize the Purchasing Agent to issue a purchase order in the net amount of $114,186.93, including applicable taxes and fees. FUNDING: 60.6% City of South Lake Tahoe, 28.3% General Fund, 3.6% State Public Health Realignment and 7.5% El Dorado County licenses/permits, fees, and fines. (No Federal Funds)ApprovedPass Action details Not available
22-1405 116.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of Certification Review Hearing services provided by California Hearing Officers, LLP are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000; 2) Approve and authorize the Chair to sign Agreement for Services 6782 with California Hearing Officers, LLP, with a not-to-exceed amount of $200,000 and for the term of three (3) years from October 1, 2022 through September, 30, 2025; and 3) Authorize the HHSA Director, or Director of Behavioral Health, to execute further documents relating to Agreement 6782, contingent upon approval by County Counsel and Risk Management, including amendments which do not increase the maximum dollar amount or term of the Agreement. FUNDING: 70% Federal Medi-Cal, 5%, SApprovedPass Action details Not available
22-1440 117.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of strategic and practical technical assistance and support for the El Dorado Opportunity Knocks Continuum of Care, and HHSA Housing and Homelessness Services Program, provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000; 2) Approve and authorize the Chair to sign Amendment 2 to Agreement for Services 5919 with The Center for Common Concerns, Inc., doing business as Homebase, which increases compensation by $300,000 for a new maximum obligation of $550,000, and extends the term one (1) year for a new term of September 1, 2021 through September 30, 2023; and 3) Authorize the HHSA Director, or the Assistant Director of Human Services, to execute further documents relating tApprovedPass Action details Not available
22-1396 118.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of residential care facility services provided by Kentfield Estates Ranch Residential Care Facility for the Elderly, LP are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000; 2) Approve and authorize the Chair to sign Agreement for Services 6821 with Kentfield Estates Ranch Residential Care Facility for the Elderly, LP, with a not-to-exceed amount of $200,000, for the term of three (3) years from October 1, 2022 through September 30, 2025; and 3) Authorize the HHSA Director, or the Behavioral Health Director, to execute further documents relating to Agreement 6821, contingent upon approval by County Counsel and Risk Management, including amendments which do not increase the maximum dollar amountApprovedPass Action details Not available
22-0851 119.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of Public Health immunization services for the purposes of preventing and controlling vaccine-preventable diseases provided by Contractor are in the public's best interest due to “limited timeframes, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff” in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(C), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000; 2) Approve and authorize the Chair to sign Funding Out Agreement 6593 with Marshall Medical Center for the purposes of preventing and controlling vaccine-preventable diseases within the County, with a not-to-exceed amount of $350,000, and for the term of upon execution through June 30, 2023, with the option to extend for one (1) additional one-year term with no increase to the maximum obligation; and 3) Authorize the HHSA Director, or Public Health DirectApprovedPass Action details Not available
22-1569 120.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of janitorial services provided by Contractor are in the public's best interest and the work can be more economically and feasibly performed by an independent contractor than County employees in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000; 2) Approve and authorize the Chair to sign Agreement for Services 6898 with Pro-Line Cleaning Services, Inc., with a not-to-exceed amount of $113,000 and for the term of three (3) years from October 1, 2022 through September 30, 2025, for janitorial services at the Health and Human Services Agency (HHSA) Behavioral Health offices located at 768 Pleasant Valley Road; and 3) Authorize the HHSA Director, or HHSA Chief Assistant Director, to execute further documents relating to Agreement 6898 including amendments, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the AgreeApprovedPass Action details Not available
22-1049 121.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 147-2022, which extends the term of the Board approved Emergency Solutions Grant-Coronavirus (ESG-CV) Standard Agreement No. 20-ESGCV1-00037 to December 31, 2023, from the original Board-accepted term of November 30, 2022; 2) Accept and authorize the Director of HHSA to sign Amendment 3 to the ESG-CV Standard Agreement No. 20-ESGCV1-00037, administered by the California Department of Housing and Community Development (HCD), which extends the term of the Agreement through December 31, 2023, with no change to the total award of $1,653,000; and 3) Delegate authority to the Director of HHSA, acting on behalf of HHSA as the Administrative Entity for the El Dorado Opportunity Knocks Continuum of Care, to execute any future amendments that do not increase the total award or term, contingent upon County Counsel and Risk Management approval, and subsequent administrative documents or required fiscal and programmatic reports. FUNDING: 100% Federal Funding administered by thApprovedPass Action details Not available
22-1595 122.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Martin General Engineering, Inc., for the Merrychase and Country Club - Sidewalks, Class II/III Bikepath and Silva Valley Parkway/Harvard Way Improvements Projects, Capital Improvement Program project numbers 72312/36105025 and 72378/36105036, Contract 4546; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Congestion Mitigation and Air Quality (46%), Urban Surface Transportation Block Grant Program (50%), and Regional Surface Transportation Program Exchange and Match Funds - Caltrans (4%). (Federal Funds)ApprovedPass Action details Not available
22-1493 123.Agenda ItemEnvironmental Management Department recommending the Board consider the following: 1) Award Request for Proposal 22-988-063 for the provision of on-call landfill maintenance services at the Union Mine Disposal Site to the successful proposers, Doug Veerkamp General Engineering, Inc. and Joe Vicini, Inc.; 2) Authorize the Environmental Management Department to negotiate a 3-year Agreement for Services with Doug Veerkamp General Engineering, Inc. in an amount not to exceed $450,000, retroactive to the expiration of the former contract which expired July 30, 2022 and an Agreement for Services with Joe Vicini, Inc in an amount not to exceed $300,000 also retroactive to the expiration of the former contract which expired July 30, 2022; and 3) Authorize the Purchasing Agent to execute said Agreements. FUNDING: Non-General Fund / County Service Area No. 10 - Solid Waste funds.ApprovedPass Action details Not available
22-1610 124.Agenda ItemEnvironmental Management Department recommending the Board approve and authorize the Chair to execute the First Amendment to the Solid Waste Services Franchise Agreement with Tahoe Truckee Sierra Disposal. FUNDING: Garbage Franchise Fees. (No Federal Funds)ApprovedPass Action details Not available
22-1327 125.Agenda ItemPlanning and Building Department, Planning Division, Current Planning Unit, recommending the Board consider the following: 1) In accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code, Contracting Out, find that specialty skills and qualifications not expressly identified in County classifications are required for the performance of this work; 2) Approve and authorize the Chair to sign Agreement 6834 with Michael Baker International, Inc., for the provision of services necessary to assist the County with as-needed land use planning and environmental reviews for various development projects, with a not-to-exceed amount of $500,000, and a term of three (3) years effective upon execution; and 3) Authorize the Purchasing Agent, or designee, to execute any further documents determined necessary related to Agreement 6834, including amendments which do not increase not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: Applicant Funded.ApprovedPass Action details Not available
22-1643 126.Agenda ItemDistrict Attorney's Office recommending the Board consider the following: 1) Authorize the District Attorney to accept a grant from the California Governor’s Office of Emergency Services for the Child Abuse Treatment Program with a total project cost of $321,876 for the period of January 1, 2023 - December 31, 2023, based on the received Letter of Intent; 2) Approve and authorize the Board Chair to sign the Certification of Assurance of Compliance; 3) Authorize the District Attorney to execute the Grant Award Agreement required documents, including any extensions or amendments thereof which would not increase net county cost, contingent upon review and approval by County Counsel; and 4) Approve and authorize the Board Chair to execute Agreement 5316 Amendment III with H.O.P.E: Healthy Outcomes for Personal Enrichment Counseling Center to extend the term one year through June 30, 2024 and increase the not to exceed amount by $160,440 for an updated not to exceed amount of $490,320. FUNDING: California Governor's Office of Emergency Services Victims of Crime Act funds.ApprovedPass Action details Not available
22-1682 127.Agenda ItemDistrict Attorney’s Office recommending the Board consider the following: 1) Approve and authorize the acceptance of a grant award in the total amount of $270,060 from the California Governor’s Office of Emergency Services for the Violence Against Women Vertical Prosecution Program for the period of January 1, 2023 - December 31, 2023, based on the received Letter of Intent; 2) Approve and authorize the Board Chair to sign the Certification of Assurance of Compliance; 3) Authorize the District Attorney to execute the Grant Award Agreement and required documents, including any extensions or amendments thereof which would not increase Net County Cost; upon County Counsel review and approval; and 4) Approve and authorize the Board Chair to execute Amendment V to Agreement 3370 with The Center for Violence-Free Relationships to extend the term one year through June 30, 2024 and increase the not-to-exceed amount by $79,884 for an updated not-to-exceed amount of $420,804. FUNDING: California Governor's Office of Emergency Services Violence Against Women Act Services Training OApprovedPass Action details Not available
22-1681 128.Agenda ItemSheriff’s Office recommending the Board: 1) Approve and authorize the continued use of Cellebrite Premium Unlimited Package software license and hardware in the estimated amount of $103,000 for a term of October 1, 2022 through September 30, 2023; 2) Find that, in accordance with Section 3.12.160. of the El Dorado County Ordinance Code, due to the unique nature of the property or services required, competitive bidding is precluded; and 3) Authorize the Purchasing Agent to execute contract 6902 with Cellebrite. FUNDING: CalMMET Special Revenue Funds.ApprovedPass Action details Not available
22-1558 129.Agenda ItemSheriff's Office recommending the Board: 1) Make findings in accordance with Chapter 3.13, Section 3.13.030(b) County Ordinance, that the work requires specialty skills and qualifications not expressly identified in County classifications, in order to continue contracting out forensic toxicology testing services with National Medical Services, Inc; (NMS) 2) Approve and authorize the Chair to sign Agreement 6850 with NMS for forensic analysis and toxicology services in the amount of $190,000 for the term November 1, 2022, to October 31, 2025; and 3) Authorize the Undersheriff to execute further documents relating to Agreement for Services 6850, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund.ApprovedPass Action details Not available
22-1533 130.Agenda ItemSheriff’s Office recommending the Board: 1) Approve and authorize the purchase of a custom TriVan Truck Body in the amount of approximately $240,000; 2) Find that, in accordance with Section 3.12.160. of the El Dorado County Ordinance Code, due to the unique nature of the property or services required competitive bidding is precluded; and 3) Authorize the Purchasing Agent to execute a purchase agreement for the TriVan Truck Body. FUNDING: General Fund.ApprovedPass Action details Not available
22-1379 131.Agenda ItemPlanning and Building Department, Economic Development Division, recommending the Board receive and file presentations from the organizations related to their respective activities completed during Fiscal Year 2021-22 pursuant to each organizations’ Funding Agreement: 1) El Dorado County Chamber of Commerce - Film Commission; 2) El Dorado County Chamber of Commerce - Visitor’s Authority; 3) El Dorado Hills Chamber of Commerce; 4) Lake Tahoe South Shore Chamber of Commerce; and 5) Tahoe Prosperity Center. FUNDING: Transient Occupancy Tax (TOT).Received and Filed  Action details Not available
22-1128 132.Agenda ItemHEARING - Surveyor’s Office recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 151-2022, revising and increasing Surveyor’s Office fees; and 2) Authorize the Surveyor’s Office, in coordination with the Chief Administrative Office, to annually adjust fees based on the Bureau of Labor Statistics Consumer Price Index. FUNDING: General Fund.Approved  Action details Not available
22-1640 133.Agenda ItemPlanning and Building Department recommending the Board receive and file a presentation requested by the Board to provide an update on the permit backlog in the Planning and Building Department and provide direction to staff regarding next step actions. FUNDING: N/AReceived and Filed  Action details Not available
22-1750 134.Agenda ItemSupervisor Novasel recommending the Board approve and authorize the Chair to sign a Proclamation recognizing September 15 to October 15, 2022 as National Hispanic Heritage Month. FUNDING: N/AApprovedPass Action details Not available
22-1835 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
22-1559 135.Agenda ItemHEARING - To consider the Planning Commission’s recommendation for the approval of the Cheplick project (Tentative Map TM05-1402, Planned Development PD05-0015, and Rezone Z05-0018) for the following requests: 1) Rezone the property from Residential Estate Ten-Acres (RE-10) to Residential One Acre-Planned Development (R1A-PD); 2) Planned Development Permit for the proposed subdivision as required by the Bass Lake Hills Specific Plan; 3)Tentative Subdivision Map dividing a ten (10) acre property into seven (7) lots including five (5) residential lots and two (2) landscape lots; and 4) Design waiver to allow for common driveways and reciprocal access easement along lots 2 through 5, on property identified by Assessor’s Parcel Number 119-090-021-000, in the El Dorado Hills Community Region, submitted by CTA Engineering on behalf of Wally Cheplick, the property owner; and the Planning Commission recommending the Board take the following actions: 1) Find the project statutorily exempt for the California Environment Quality Act (CEQA) pursuant to Section 15182 (Projects Pursuant to a SpecApprovedPass Action details Not available
22-1817 1 Agenda ItemCAO Update (Caldor Fire)   Action details Not available
22-1738 136.Closed Session Item Pursuant to Government Code Section 54957- Public Employment. Title: Chief Administrative Officer Recruitment. (Est. Time: 30 Min.)No Action Reported.  Action details Not available