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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 10/18/2022 9:00 AM Minutes status: Final  
Meeting location: https://edcgov-us.zoom.us/j/89844192301
330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click here to view
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
22-1897 11.Agenda ItemClerk of the Board recommending the Board Approve the Minutes from the regular meeting on October 11, 2022.ApprovedPass Action details Not available
22-1831 13.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Award Bid 22-968-062 to the lowest responsive and qualified bidder, DG Granade, Inc., for $3,988,569 plus the cost escalation allowed concerning the prefabricated metal building allowance and a term through November 1, 2023 for the Shakori Garage Replacement and authorize the Chair to sign Public Works Contract No.6998, subject to review and approval by County Counsel and Risk Management; 2) Waive the manufacturer substitution submission being received after the bid due date as an irregularity per the terms of Paragraph 15, Award of Contract as outlined in the Instruction to Bidders; 3) Authorize the Purchasing Agent to sign an Escrow Agreement, if requested by any Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds; and 4) Approve the attached budget transfer increasing appropriations by $1,500,000 and decreasing the Capital Project Designation to increase the project funding to $4,832.542 due to a budget shortApprovedPass Action details Not available
22-1747 14.Agenda ItemChief Administrative Office, Parks Division, recommending the Board approve adding one solar light and pole for the rail maintenance yard for improved Railroad History Center and Park Security at a cost of $8,000. FUNDING: General Fund.ApprovedPass Action details Not available
22-1760 15.Agenda ItemChief Administrative Office, Procurement and Contracts Division on behalf of the Information Technologies Department, recommending the Board approve the following: 1) Award Bid No. 23-725-010 for the purchase of approximately nine hundred (900) Avaya J179 IP telephones to the low qualified bidder, Hypertec USA of Tempe, AZ; 2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $140,000 for a twenty-four (24-month) month term following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: General Fund.ApprovedPass Action details Not available
21-1728 156.Agenda ItemClerk of the Board recommending the Board of Supervisors, as a result of ongoing concerns related to COVID-19, approve findings pursuant to Government Code subsection 54953(e)(3) in order to allow for the continued use of virtual or hybrid Board of Supervisors meetings as authorized under Assembly Bill 361. (Cont. 1/10/2023, Item 6) FUNDING: N/AApprovedPass Action details Not available
22-1546 17.Agenda ItemInformation Technologies (IT) Department recommending the Board consider the following: 1) Authorize the continuation of the following perpetual hardware maintenance and software license/support agreements: a) Avaya, Inc. (Agreement 1012) for telecom infrastructure maintenance in the estimated amount of $160,000; b) ESRI (Agreement 1033) for Software Maintenance for GIS system in the estimated amount of $70,000; c) Granicus, Inc. (Agreement 529) for Legistar Hosted Agenda Workflow System in the estimated amount of $38,000; d) Granicus, Inc. (Agreement 3091) for automated email subscription services in the estimated amount of $27,000; e) J2 Cloud Services (Agreement 390) for eFax services in the estimated amount of $50,000; f) Megabyte Systems, Inc. (Agreement 467) for services and support of property tax software in the estimated amount of $360,000; g) Sacramento County OCIT (Agreement 1019) for access to the Criminal Justice Database in the estimated amount of $90,000; h) SADA Systems (Agreement 456) for G-Suite for Business and Vault Licensing in the estimated amount of $2ApprovedPass Action details Not available
22-1849 18.Agenda ItemSupervisor Novasel and Clerk of the Board recommending the Board make the following appointment to the Meyers Advisory Council: Appoint Adam Henriques to a four-year term ending October 18, 2026. FUNDING: N/AApprovedPass Action details Not available
22-1877 19.Agenda ItemSupervisor Thomas recommending the Board: 1) Find that a public benefit is derived from sponsoring “Let the Magic Begin”, Festival of Lights 2022 holiday event in downtown Placerville; and 2) Approve and authorize the Chief Administrative Officer to sign a Funding Agreement, consistent with the County’s standard form and upon the approval of County Counsel, with Bayside Church authorizing payment of a $5,000.00 community funding contribution to become a “Bell Tower Sponsor” in support of these efforts. FUNDING: General Fund.ApprovedPass Action details Not available
22-1893 110.Agenda ItemSupervisor Turnboo recommending the Board make the following appointment to the Library Commission: Appoint Elizabeth Blakemore, Member - District 2, Term Expiration 01/01/2025. FUNDING: N/AApprovedPass Action details Not available
22-1716 111.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board adopt and authorize the Chair to sign a proclamation recognizing October 2022 as “Domestic Violence Awareness Month” in the County of El Dorado. FUNDING: N/AApprovedPass Action details Not available
22-1683 312.Agenda ItemHealth and Human Services Agency recommending the Board of Supervisors find that a Local Health Emergency continues to exist in El Dorado County as a result of the Mosquito Fire (Cont. 6/6/2023, Item 34) FUNDING: N/AApprovedPass Action details Not available
22-1629 113.Agenda ItemDepartment of Transportation recommending the Board: 1) Approve and authorize the Chair to sign a Budget Transfer adjusting Transportation's budget for Fiscal Year (FY) 2022-23 to accommodate two (2) Gridsmart Camera Systems to be used for the El Dorado Hills Boulevard road repair project; 2) Approve the addition of two (2) Gridsmart Camera Systems to the Department of Transportation's FY 2022-23 Fixed Asset List at $32,000 each for a total of $64,000; 3) Revise the FY 2022-23 Fixed Asset list by decreasing two (2) roll-off chipper boxes from $60,000 to $45,000 for a decrease of $15,000 each; 4) Approve the addition of one (1) Conbox to the FY 2022-23 Fixed Asset list totaling $10,000; and 5) Approve the addition of one (1) Diesel exhaust fluid fill station to the FY 2022-23 Fixed Asset list totaling $20,000. (4/5 Vote required to approve the budget amendment) FUNDING: Road Fund (31%) and Road Maintenance and Rehabilitation Act of 2017. (SB1) (69%)ApprovedPass Action details Not available
22-1009 114.Agenda ItemDepartment of Transportation recommending the Board: 1) Find in accordance with Title 3, Chapter 3.13, Section 3.13.030 of the County Ordinance Code, Contracting Out, that due to the limited time frames, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of as-needed brushing services work to be performed is not sufficient to warrant addition of permanent staff; 2) Approve and authorize the Chair to sign the following on-call Construction Services Agreements with a not-to-exceed amount of $750,000 and with a three (3) year term, to provide, on an as-needed basis, for brushing services within the right-of-way on County maintained roadways as well as County owned property: a) Agreement for Construction Services 6687 with Highground Excavating and Tree Service; and b) Agreement for Construction Services 6688 with West Coast Arborists. FUNDING: Grant Funds, Local Discretionary (Tribe, Transit Occupancy Tax or General Fund), and SB1-RMRA (State).ApprovedPass Action details Not available
22-1614 115.Agenda ItemDepartment of Transportation, Maintenance and Operations Division, recommending the Board approve and authorize the Chair to sign Rental Agreement 6920 with Andrew Amara, Lessor, for temporary housing located at 7160 Eighth Avenue in Tahoma, in the amount of $20,000, to commence on December 1, 2022, and terminate on March 31, 2023. FUNDING: Road Fund. (100%)ApprovedPass Action details Not available
22-1752 116.Agenda ItemDepartment of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board: 1) Find the purchase of six (6) replacement vehicles are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D, due to use of State of California competitively-bid Contract 1-22-23-23; 2) Authorize the Purchasing Agent to utilize the State of California Contract 1-22-23-23 for the acquisition of six (6) fleet replacement vehicles of various categories for the Department of Transportation - Fleet Services Unit; and 3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Winner Chevrolet of Elk Grove, CA. in the amount of $190,038 plus applicable delivery, fees and taxes (estimated at $15,277.26) for a one time purchase following Board approval. FUNDING: Fleet Internal Service Fund.ApprovedPass Action details Not available
22-1801 117.Agenda ItemPlanning and Building Department, Planning Division, submitting for approval of the Final Map (TM-F21-0008) for the Bass Lake North Tentative Subdivision Map (TM14-1522), creating a total of 90 residential lots and five (5) miscellaneous lettered lots, on property identified as Assessor’s Parcel Numbers 115-400-006, 115-400-007, and 115-400-008 located on the east side of Sienna Ridge Road, approximately a quarter-mile east of the intersection with Bass Lake Road in the El Dorado Hills area (Attachment E, Exhibits A and B), and recommending the Board: 1) Approve the Final Map (TM-F21-0008) for Bass Lake North (Attachment E, Exhibit C); and 2) Approve and authorize the Chair to sign the Agreement to Make Subdivision Improvements (Attachment B). Funding: Developer-Funded.ApprovedPass Action details Not available
22-1407 120.Agenda ItemProbation Department recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with O’Connell Research, Inc, under Agreement 6910 because (A) the provision of these services are more economically and feasibly performed by an outside independent contractor; 2) Approve and authorize the Chair to sign Agreement for Services 6910 with O’Connell Research, Inc, to provide consultant services for the Scope of Work for the Behavioral Health Justice Intervention Services (BHJIS) Grant; for the term of February 15, 2022, through February 14, 2023; with a not to exceed amount of $120,000.00; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 6910, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Behavioral Health Justice Intervention Service (BHJIS) Program Grant (100%).ApprovedPass Action details Not available
22-1839 121.Agenda ItemSupervisor Parlin recommending the Board approve and authorize the Chair to sign a Proclamation recognizing October 23 as Deputy Brian "Ish" Ishmael Day.ApprovedPass Action details Not available
22-1901 122.Agenda ItemChief Administrative Office recommending the Board receive a presentation from PG&E regarding their Community Wildfire Safety Program and related efforts. FUNDING: N/AReceived and Filed  Action details Not available
22-1633 123.Agenda ItemSupervisor Hidahl recommending the Board authorize the Chair to sign a Proclamation honoring Sierra Wildlife Rescue volunteer Dave Cook. (Cont. 10/18/2022. Item 23)ContinuedPass Action details Not available
22-1735 124.Agenda ItemSupervisor Novasel recommending the Board: 1) Receive a presentation from the First 5 El Dorado Commission; and 2) Receive and file the Commission's FY 2021-2023 Strategic Plan, 2 year Extension. FUNDING: N/AReceived and Filed  Action details Not available
22-1969 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
22-1822 125.Agenda ItemChief Administrative Office, Parks Division, recommending the Board: 1) Receive a presentation on the community input and conceptual design for Forebay Park; 2) Approve the conceptual design for Forebay Park; and 3) Direct staff to proceed with the environmental review process, and with developing a phasing plan and constructions documents based on available funding and community priorities and implementing the park improvements. FUNDING: American Rescue Plan Act (90%), California Department of Parks and Recreation Prop 68 Per Capita Program (9%), General Fund (1%).ApprovedPass Action details Not available
22-1968 1 Agenda ItemCAO Update (Caldor/Mosquito Fire)   Action details Not available
22-1875 126.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: County of El Dorado v. Amerisourcebergen Drug Corporation, et al., United States District Court for the Eastern District of California, Case No. 2:18-at-679; Number of potential cases: (1 ). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
22-1909 127.Agenda ItemDepartment of Transportation recommending the Board approve and authorize the Chair to sign Resolution 160-2022 authorizing the extension of the temporary closure of a portion of Beatty Drive in El Dorado Hills for a period of seventy-four (74) additional days past the closure end date of October 19, 2022. FUNDING: Developer Funded.ApprovedPass Action details Not available