Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of the work performed under this Agreement is not sufficient to warrant the addition of permanent staff; and
2) Authorize the Purchasing Agent to sign Agreement for Services 159-S1810 with Vanir Construction Management for a not-to-exceed amount of $95,000 and a term of two (2) years for support services related to construction and real property management. (Est. Time: 10 Min.)
FUNDING: Accumulative Capital Outlay Fund.
Body
DEPARTMENT RECOMMENDATION
Chief Administrative Office, Facilities Division, recommending the Board make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of the work performed under this Agreement is not sufficient to warrant the addition of permanent staff. Authorize the Purchasing Agent to sign Agreement for Services No. 159-S1810 with Vanir Construction Management for a not-to-exceed amount of $95,000 and a term of two (2) years.
DISCUSSION / BACKGROUND
The proposed agreement with Vanir Construction Management, Inc. (Vanir) would assist the Chief Administrative Office, Facilities Division with construction and real property management services on an on-call basis. Services shall include due diligence, construction management, program management, design services, master planning, condition assessment, cost estimating, scheduling, constructability review, project establishment, value engineering, inspections, proposal and bid reviews, grant document support and any other services necessary to assist the Division in construction and real property management. This work would not require enough hours to warrant the addition of even part-time permanent staff, and is specialized work that is outside the expertise of existing staff.
Vanir was selected from a recently issued Request for Qualifications (RFQ No. 17-918-007) and has a history of performing work well for the County in this capacity. They also have significant experience and success in securing grant funding from the Board of State and Community Corrections (BSCC) that can provide the County with the support of those grants and future opportunities.
An as-needed agreement would assist the Division with several tasks related to the proposed Placerville Jail expansion, new Placerville Juvenile Hall, renovation of the facilities on Spring Street as well as 525 Main Street, Placerville. Additional project tasks could also be addressed as they arise. The Facilities division currently has over $125M in on-going construction projects. Vanir provides expertise related to BSCC projects that will assist staff in moving these projects forward to construction as well as expertise in providing condition assessments which allow staff to move forward with facilities plans.
The proposed agreement would have a term of two years and a not-to-exceed amount of $95,000.
ALTERNATIVES
The Board could choose not to approve this contract, however that could jeopardize the timeline and result in loss of grant funding.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
Funding is included in the FY 2017-18 Accumulative Capital Outlay workplan and will be included in future years. There is no change in Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
None
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Russ Fackrell
Facilities Manager