Title
District Attorney recommending the Board approve and authorize the Chair to execute Amendment III to perpetual Agreement 4038 with Karpel Computer Systems for the addition of the Case Management System “Test” Environment, increasing the annual not-to-exceed amount by $1,200.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The District Attorney’s Office is in need of a “test” environment for their current case management system through Karpel.
Due to the recent legislation that enacted California Penal Code 741, Race Bind Charging (RBC) becomes a charging requirement for District Attorney’s Offices in California as of January 2025. The department has been working diligently with other District Attorney Offices and Karpel to create and modify an RBC module that will aid in adhering to legislation requirements. In order for the office to assist in designing the module, a test environment of the case management system is needed. It is expected that the Karpel RBC module, along with other updated Karpel versions, will need to undergo further testing in the future before live implementation and thus the need is also an ongoing solution to future Karpel version updates.
The department is requesting the Board Chair to execute Amendment III to Agreement 4038 with Karpel, which will add the “test” environment option to their existing system. The annual recurring cost for the test environment is $1,200.
ALTERNATIVES
Should the Board opt not to approve the Chair to execute Amendment III to Agreement 4038, the District Attorney’s Office will be unable to “test” the new RBC module in the case management system. The test environment allows the office to work out any issues prior to the module going live.
PRIOR BOARD ACTION
04/23/2019 Legistar file 19-0213: Board approved the replacement of the District Attorney’s prior case management system with Karpel Computer Systems.
06/06/2023 Legistar file 23-0842: Board approved Amendment I to Agreement 4038 for additional software services.
06/25/2024 Legistar file 24-0923: Board approved Amendment II to Agreement 4038 for increased hosting fees.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The annual cost for the test environment is $1,200 and is perpetual in nature. There is no increase to Net County Cost. The District Attorney’s Office will absorb the cost in the current Fiscal Year 2024-25 budget, as well as future budget cycles.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Upon approval, Clerk of the Board to return an executed copy of Amendment III to Agreement 4038 to the Chief Administrative Office Central Fiscal Division, attention Kelley Lawrie.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Vern Pierson, District Attorney