File #: 24-1229    Version: 1
Type: Agenda Item Status: Approved
File created: 6/28/2024 In control: Board of Supervisors
On agenda: 11/12/2024 Final action: 11/12/2024
Title: Human Resources Department, Risk Management Division, recommending the Board: 1) Award Request for Proposal (RFP) 24-0068 to the highest ranked firm, Occu-Med Ltd., for the provision of pre-employment health screening and physical examinations; 2) Make findings that the provision of pre-employment health screening and physical examinations provided by Occu-Med Ltd. are in the public's best interest and that there are specialty skills, qualifications and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 3) Approve and authorize the Chair to sign Agreement 9090 with Occu-Med Ltd., for the term of January 1, 2025 - December 31, 2027 and an amount not to exceed $500,000; and 4) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 9090, excluding term extensions and increases to the amount, contingent upon approval by County Counse...
Attachments: 1. A - 9090 PE Agreement, 2. B - 9090 Approved Blue Route, 3. C - RFP 24-0068 Notice of Intent to Award, 4. D - 9090 Exhibit B Fee Schedule & Component Costs
Related files: 18-1766, 22-1535, 24-0954, 20-1538

Title

Human Resources Department, Risk Management Division, recommending the Board:

1) Award Request for Proposal (RFP) 24-0068 to the highest ranked firm, Occu-Med Ltd., for the provision of pre-employment health screening and physical examinations;

2) Make findings that the provision of pre-employment health screening and physical examinations provided by Occu-Med Ltd. are in the public's best interest and that there are specialty skills, qualifications and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);

3) Approve and authorize the Chair to sign Agreement 9090 with Occu-Med Ltd., for the term of January 1, 2025 - December 31, 2027 and an amount not to exceed $500,000; and

4) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 9090, excluding term extensions and increases to the amount, contingent upon approval by County Counsel and Risk Management.

 

FUNDING: General Liability Program Fund.

Body

DISCUSSION / BACKGROUND

In accordance with Board Policy Number C-17, departments are required to obtain authorization from the Board of Supervisors to utilize any contract for services that exceed $100,000. The Human Resources Department Risk Management Division is requesting the Board approve and authorize Agreement 9090 with Occu-Med Ltd. for pre-employment health screenings and physical examinations. 

 

The contractor currently provides professional occupational health consulting and related services under agreement 6922 that includes, but is not limited to, pre-employment health screenings and physical examinations.  The contractor also provides advice and guidance to the County related to the results of these screenings and evaluations.

 

On September 10, 2024, as a result of RFP 24-0068, Occu-Med Ltd. was identified as a firm qualified for pre-employment health screenings and physical examinations.  Human Resources Risk Management recommends the approval of this agreement for an amount not to exceed $500,000 and a term of January 1, 2025 - December 31, 2027.

 

ALTERNATIVES

The Board could choose not to award RFP 24-0068 and approve the Agreement.

 

PRIOR BOARD ACTION

06/11/2024 Legistar file 24-0954 - approval of Occu-Med Amendment I to Agreement 6922

12/13/2022 Legistar file 22-1535 - approval of Occu-Med Agreement 6922

12/15/2020 Legistar file 20-1538 - approval of Occu-Med Agreement 5309

11/10/2018 Legistar file 18-1766 - approval of Occu-Med Agreement 3576

 

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

CAO, County Counsel, Procurement & Contracts

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

There is no change to Net County Cost. Funding for the services is included in the General Liability Program Budget. Any department specific services will be charged back to that department.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Clerk of the Board to obtain Board Chair signature on Agreement 9090 and return a copy of the fully executed agreement to Purchasing and Contracts.

 

STRATEGIC PLAN COMPONENT

N/A

 

CONTACT

Joseph Carruesco, Director of Human Resources