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Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of childhood immunization services provided by Contractor are in the public's best interest and that due to the limited timeframes, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(C);
2) Approve and authorize the Chair to sign Agreement for Services 6978 with The Boys and Girls Club of El Dorado County Western Slope, for the purpose of childhood immunization services, with a not-to-exceed amount of $95,000, and for the term of one (1) year from July 1, 2023 through June 30, 2024, with the option to extend for an additional one (1) one-year term through June 30, 2025;
3) Approve and authorize the Chair to sign Agreement for Services 6979 with The Boys and Girls Club of Lake Tahoe, for the purpose of childhood immunization services, with a not-to-exceed amount of $95,000, and for the term of one (1) year from July 1, 2023 through June 30, 2024, with the option to extend for an additional one (1) one-year term through June 30, 2025;
4) Authorize the Purchasing Agent to execute further documents relating to Agreements 6978 and 6979, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amounts or terms of the Agreement; and
5) Authorize the HHSA Director, or Director of Public Health to execute programmatic, administrative, and fiscal documents relating to Agreements 6978 and 6979.
FUNDING: 100% Federal Grant Funds.
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DISCUSSION / BACKGROUND:
As authorized under Health and Safety Code, Section 120325-120380, which requires immunizations against childhood diseases prior to school admittance in the State of California, The California Department of Public Health (CDPH) allocated funding to Local Health Departments (LHDs) to prevent and control Vaccine-Preventable Diseases (VPDs) in their local jurisdictions. HHSA was allocated Immunization Local Assistance Funding (Agreement No. 22-11034) for the purposes of preventing and controlling VPDs in El Dorado County.
Under this Immunization Grant, Grantees are to implement activities to assess and improve coverage levels in the jurisdiction of all vaccines recommended by the Advisory Committee on Immunization Practices (ACIP) to protect the population, and detect, report, and control vaccine-preventable diseases in the jurisdiction.
El Dorado County HHSA Public Health Division (HHSA PHD) as the primary recipient of the California Department of Public Health (CDPH) Immunization Grant Agreement 22-11034, identified service needs that fall within the scope and purpose of the grant, and submitted a budget and work plan to CDPH to subaward funds to community partners for the purposes of helping to prevent and control vaccine-preventable diseases within the County.
The Boys and Girls Club of El Dorado County Western Slope and The Boys and Girls Club of Lake Tahoe, are community partners identified in the CDPH budget and work plan to provide childhood immunization services within El Dorado County. Under Agreements for Services 6978 and 6979, these Contractors shall furnish personnel, equipment, supplies, travel, and other materials, as needed to: (1) Assist in providing access to immunizations against vaccine-preventable diseases; (2) Provide education about immunizations and vaccine-preventable disease to children and families; and (3) Collaborate with area schools to improve vaccination rates for vaccine-preventable diseases on both the West Slope and Tahoe from July 1, 2023, through June 30, 2024. These are new services recommended by HHSA PHD to ensure that the County can prevent and control VPDs throughout El Dorado County.
ALTERNATIVES:
Should the Board decline to approve this recommendation, HHSA would attempt to provide services through existing contracts.
PRIOR BOARD ACTION:
06/08/2022, 22-0695, Resolution 096-2022 Annual Revenue Agreement Resolution
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Approved by County Counsel, Human Resources, Risk Management, and Procurement and Contracts.
CAO RECOMMENDATION:
Approve as recommended.
FINANCIAL IMPACT:
There is no General Fund cost associated with this Agenda item. Sufficient appropriations were included in the Fiscal Year 2023-24 Budget and will be included in future budgets for the term of the agreements.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Clerk of the Board to obtain signature of Chair on one (1) original Agreement for Services 6978 and one (1) original Agreement for Services 6979.
STRATEGIC PLAN COMPONENT:
Healthy Communities
CONTACT
Olivia Byron-Cooper, MPH, Interim Director, Health and Human Services Agency