Title
Probation Department recommending the Board:
1) Adopt and authorize the Chair to sign a Memorandum of Understanding 3571 between the El Dorado County Probation Department and Superior Court of California regarding Collaborative Justice Courts Substance Abuse Focus Grant Program award in the amount of $14,000.00 for Probation to provide services of alcohol monitoring, urine testing, saliva testing and other technologies to monitor offenders compliance in collaboration with Superior Court of California for Fiscal Year 2018/19 aligning the term to match the retroactive grant award of July 1, 2018 through August 31, 2019; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Memorandum of Understanding 3571, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: State Funding - Judicial Council of California.
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DISCUSSION / BACKGROUND
The Superior Court of California, County of El Dorado, first applied for the California Collaborative Justice Courts Substance Abuse Focus Grant Program (SAFG) in August of 2014. The grant is funded through the Judicial Council of California. The Court received notification of the grant award in late 2014 under the terms and conditions of Contract No. 1029398. A second year application (FY 2015-2016) was submitted and awarded in August 2015 under the terms and conditions of Contract No. 1031075. A third year application (FY 2016-2017) was submitted and awarded in August 2016 under the terms and conditions of Contract No. 1032705. A fourth year application (FY 2017-2018) was submitted and awarded in October 2017 under the terms and conditions of Contract No. 1035004. A fifth year application (FY 2018-2019) was submitted and awarded in October 2018 in the amount of $14,000.00.
The grant program was designed to promote innovation in collaborative justice courts developed to address complex community problems that are exacerbated by substance abuse related offenses. The program is also designed to assist Courts in using drug court principles and substance abuse treatment in the context of collaborative justice courts. The Probation Department’s participation in this grant program will be to provide Court services to complete the program objectives identified in the MOU. This MOU, if adopted, will cover the grant term of July 1, 2018, through August 31, 2019. The previous MOU was for a term of July 1, 2017 through November 30, 2018.
Due to the timelines of the State budget process, the grant funds are awarded on a retroactive basis. The term of the previous MOU did not align with the grant funding and is therefore being corrected in the term of this MOU. As a result, staff is requesting approval of this retroactive MOU. The Probation Department has submitted a claim for reimbursement under this grant award in the amount of $2,974.00 for monitoring services rendered and testing supplies received in September and October 2018; furthermore, the Probation Department anticipates expending the full grant award of $14,000.00 during the term of this MOU.
ALTERNATIVES
If this MOU is not adopted these services will be provided for out of the general fund.
PRIOR BOARD ACTION
12/12/17 Agenda Item 15-0267 SAFG MOU
OTHER DEPARTMENT / AGENCY INVOLVEMENT
The Superior Court of California, County of El Dorado
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
No change to Net County Cost. State funding will reimburse Probation for the actual cost of continuous alcohol monitoring provided for in the attached MOU.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1. Obtain Board Chair's signature on two original copies MOU #3571.
2. Clerk to sign two original copies MOU #3571.
3. Return one original to the Probation Department who will submit to the Superior Courts of California for implementation.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rena Russell, Department Analyst 530-621-6519