Title
Sheriff’s Office recommending the Board:
1) Award Bid 20-120-058 for the purchase of a patrol boat to the low qualified bidder, Rogue Jet Boatworks, Inc. of White City, OR.;
2) Authorize the Purchasing Agent to issue a purchase order in the amount of $159,845 plus applicable taxes and fees (estimated at $11,589);
3) Authorize the Purchasing Agent to increase the purchase order on an “as needed” basis during the awarded period as long as funding is available within the requesting department’s budget; and
4) Approve an updated Fixed Asset List increasing the total fixed asset budget by $1,019,000 with no increase to net county cost.
FUNDING: State Funds and Special Revenue Funds.
Body
DISCUSSION / BACKGROUND
On January 28, 2020, the Board approved Grant Agreement C19L0602 with the State of California, Department of Parks and Recreation, Division of Boating and Waterways, in the amount of $100,000, for the purchase of a boat for patrolling various waterways within in the County, prior to November 30, 2020.
Upon approval of that agreement, Procurement and Contracts set forth with the bid process. Twenty-two (22) vendors were invited to bid, but only one responded, Rogue Jet Boatworks. The specifications provided from Rogue Jet Boatworks were acceptable to the Sheriff’s Office and the Sheriff’s Office is requesting to accept the bid submittal of $171,434.00
The Sheriff’s Office budgeted $100,000 from the grant agreement and $70,000 from special revenue funds, however, after completion of the bid process it was determined that additional funds would be needed to cover the cost of the boat. Therefore, the Sheriff’s Office is requesting a budget transfer and update to the fixed asset list to address the increase in price to $185,000 with $100,000 being provided by the State of California and the remaining $85,000 being funding by the Sheriff’s Special Revenue Funds.
Additionally, other items on the Sheriff’s FY 19/20 Fixed Asset list were not received prior to the close of FY 19/20 due to delays caused by the COVID-19 pandemic. The Sheriff’s Office is requesting these items also be added to the FY 20/21 fixed asset list. The total increase to the Fixed Asset list will total $1,019,000 with no increase to net county cost.
ALTERNATIVES
Failure to obtain approval for this item would result in the Sheriff’s Office not purchasing needed equipment.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts provided the bid for the new boat.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no Net County Cost as the increase is related to the use of Special Revenue Funds.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Approving the increase of Special Revenue Funds would not only assist in providing a sense of security for residents, employees, and visitors, but it would also proactively prepare staff for emergencies and enable a swift response from the Sheriff’s Office to those in need.
CONTACT
Undersheriff Bryan Golmitz