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Facilities and Procurement and Contracts, divisions of the Chief Administrative Office, recommending the Board take the following actions pertaining to Job Order Contracting (JOC) for as-needed General Building Contractors, Bid Number 2026-0109:
1) Reject the proposal submitted by Pro-Ex Construction Inc. as being non-responsive due to a document submitted not downloaded from the QuestCDN website and the Bidder was not included on the QuestCDN Planholders List as required by the Notice to Bidders;
2) Award JOC Construction Contracts to Air Systems Services & Construction LLC dba Air Systems of Sacramento, Mesa Energy Systems, Inc., and Pride Industries One, Inc., which were determined to be the three lowest responsive, responsible bidders;
3) Approve and authorize the Purchasing Agent to sign Public Works Contract 10565 with Mesa Energy Systems, Inc., Contract 10566 with Pride Industries One, Inc., and Contract 10564 with Air Systems Service & Construction LLC., with each Contract having a term of one year, commencing 90 days after contract execution or upon first Notice to Proceed, whichever occurs first, and each having a total compensation amount not to exceed $2,500,000; and
4) Authorize the Purchasing Agent to sign an Escrow Agreement, if requested by any Contractor and in accordance with Public Contract Code section 22300, to hold Contract retention funds.
FUNDING: Various.
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DISCUSSION / BACKGROUND
On June 16, 2026, the Board adopted and approved the Bid and Specifications and authorized advertisement for Public Works Job Order Contracting (JOC) Bid Number 2026-0109 with the intent to award three contracts to the three lowest responsive, responsible bidders in each class for a total compensation amount not to exceed $2,500,000.
Job Order Contracting is a procurement process that enables government entities to complete a large number of repairs, maintenance, and renovation projects under a single competitively bid contract. Unlike traditional bidding, where each project is identified, designed, and put out to bid, JOC establishes competitively bid prices up front, eliminating the need to bid each project separately.
Contractors competitively bid unit prices. The overall contract amount (the sum of the individual projects) is expressed in a wide dollar range, such as $10,000 to $1,000,000. Once the contract is in place, the Facilities Division may have the contractor perform a series of individual projects as separate job orders and the prices do not require negotiation. The contractors are paid the pre-set unit prices multiplied by the competitively bid adjustment factor. This greatly reduces change orders and disputes.
Six bids were received, and one was disqualified. Pro-Ex Construction Inc’s bid was disqualified. Mesa Energy Systems, Inc., Pride Industries One, Inc., and Air Systems Service & Construction LLC., were the three lowest responsive, responsible bidders.
Pursuant to the Conditions of the Contract, Section 6.4, “Withhold from Payments,” of the Contract Documents, the County may retain five percent (5%) of the value of the work done from each Contractor payment as security for the fulfillment of the Contract. Alternatively, Public Contract Code (PCC) Section 22300 provides that the Contractor may request that payment of retentions earned be made directly to an Escrow Agent. The Contractor will receive the interest earned on the investment.
ALTERNATIVES
The Board could decline to award these bids, and the Division would not have a JOC program.
PRIOR BOARD ACTION
Legistar file 26-0806 - June 16, 2026 - Board adopted and approved the Bid Specifications and authorized advertisement for the JOC bid (Bid Number 2026-0109).
Legistar file 23-1449 - October 24, 2023 - Board approval of Agreement 7966 with the Gordian Group for JOC program services.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts, County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding is included in the FY 2026-27 Facilities Division Maintenance and Accumulative Capital Outlay budget and will be included in future Fiscal Years. There is no change to Net County Cost. These contracts are on an as-needed basis. Under the previous JOC contract cycle the department issued approximately $2,500,000 in work. The dollar amount utilized will vary each year based on need.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Chuck Harrell, Facilities Division Manager
Michele Weimer, Procurement and Contracts Manager/Purchasing Agent