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Chief Administrative Office, Facilities Division, recommending the Board:
1) Find in accordance with Procurement Policy C-17 Section 3.4.4 that Agreement for Services 7966 with The Gordian Group to provide Job Order contracting administration services is exempt from competitive bidding process in accordance with Procurement Policy C-17, Section 3.4.4, Sole Source / Single Source;
2) Approve and authorize the Purchasing Agent to sign Agreement for Services 7966 with The Gordian Group, Inc., pursuant to final County Counsel and Risk Management approval, doing business in California as The Mellon Group, to provide Job Order Contracting administration services for a five-year term (November 5, 2023 through November 4, 2028) and a not-to-exceed amount of $650,000; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 7966, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: Various within the Accumulative Capital Outlay Fund (ACO).
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DISCUSSION / BACKGROUND
Job Order Contracting (JOC) is a procurement process that helps government entities complete a large number of repairs, maintenance and renovation projects with a single competitively bid contract. Unlike traditional bidding, where each project is identified, designed, and put out to bid, Job Order Contracting establishes competitively bid prices up front and eliminates the need to separately bid each project.
The construction contracts have pre-established maximum values (for instance, $1,000,000) to be used on multiple unspecified projects on an as-needed basis. Contractors competitively bid unit prices. The contract is then awarded to the bidder chosen as the lowest responsive. Once the contract is in place, the Facilities Division may have the contractor perform a series of individual projects as separate job orders and the prices are never negotiat...
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