Title
Sheriff’s Office recommending the Board consider the following:
1) Authorize the Chair to execute Option 1 Letter exercising the first option to extend Lease Agreement 494-L1411 (FENIX 3199) with L-Marshall, LLC, for an additional two (2) year period for the Sheriff’s Georgetown Substation located at 6101 Front Street in Georgetown for a term commencing on April 1, 2019 and ending on March 31, 2021, pursuant to Section 2 Term. Rental payment will remain the same as the original amount at $1 per year; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Lease Agreement 494-L1411, including future Options and Amendments contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
On April 1, 2014, the Board approved the lease of property in Georgetown from Mark Smith and Irene B. Smith doing business as Buffalo Hill Center for the Sheriff’s Office to establish a substation in Georgetown.
The Sheriff's Office had identified the need for a substation in Georgetown to reduce deputy traveling time between Placerville and Georgetown. This substation provides the deputies with a professional place to conduct interviews, meet citizens to discuss community issues, and allow citizens to make direct contact with the Sheriff's Office without the need for traveling in to Placerville.
The lease provides space in Georgetown for the Sheriff’s Office with a low rental cost of $1 annually, and provides greater visibility for the Sheriff’s Office in Georgetown, and more resources available for deputies assigned to the area. The Sheriff estimates annual basic office operations costs of $10,000 for this facility.
The original lease was for an initial term of five (5) years, with the option of three (3) two-year (2) terms, beginning after the end of the five-year term.
This requested action will extend the term with the exercise of the first of the three (3) two-year (2) term options beginning on April 1, 2019.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
The Board approved the original lease agreement on April 1, 2014 (Legistar Item #14-0424).
On August 14, 2018, (Item #18-1173) the Board approved Amendment 1 to Lease Agreement #494-L1411 per notification from Lessor that this lease was acquired by L-Marshall LLC effective February 1, 2018. This Amendment updated all references to the Lessor from Mark Smith and Irene B. Smith doing business as Buffalo Hill Center to L-Marshall LLC. The Amendment also updated the Payment and Notices sections to reflect this change in ownership.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
No Change to Net County Cost. These expenses are budgeted in the Sheriff’s Office’s annual operating budget, and will continue to be budgeted in following years.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Return a fully executed Option #1 Letter back to CAO Facilities Division, Angelo Troquato, for distribution.
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Undersheriff Randy Peshon