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Probation Department recommending the Board:
1) Approve and authorize the Chair to sign retroactive Transitional Living Lease Agreement 7871 with Tim and Ellen Page for monthly rent for transitional housing for Probation clients, located at 2986 Coloma Street in Placerville, in the monthly amount of $3,435, to commence July 1, 2023, and terminate on June 30, 2024; and
2) Authorize the payment of late fees, if incurred, in the amount of $206.10.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
The Probation Department (Probation) has identified certain low-risk Justice Involved Individuals (JII) who would benefit from transitional housing support and stability. These identified individuals are exiting prison or jail and are returning homeless to our community. This temporary transitional housing, and services provided by Probation, can facilitate successful progression to stable and/or permanent housing.
It is challenging to obtain transitional housing in the region for JII, especially that which is close to needed services and public transportation. Probation has been leasing transitional housing (Bridge House) from Tim and Ellen Page (Lessor) since November 1, 2020. The six-bed Bridge House is a haven to provide its residents an opportunity to progress from making poor choices to success and fulfillment, while 'bridging the gap' for individuals unable to secure housing options in El Dorado County.
Board approval is required for this agreement because the Purchasing Agent does not have authority to execute leases of real property. The monthly payments are $3,435, which totals $41,220 for the term of the lease. If payments are not made by the 6th day of the month for October 2023 - June 2024, a late fee of $206.10 will be incurred. All attempts are made by Probation to pay the monthly rent payment by the 1st day of the month, however, late fees have been incurred in the past due to processing delays.
Previous Lease Agreement 6399 with Lessor expired on June 30, 2023. Probation began coordinating the new lease agreement for the Bridge House on April 14, 2023. Probation and Lessor communicated multiple times to agree on the terms of the new lease and Lessor approved the new draft lease on June 26, 2023. This retroactive item was processed to be brought before the Board as soon as practicable after that date.
ALTERNATIVES
The Board may choose not to approve the lease agreement. Without the lease agreement to facilitate temporary housing, select Probation clients may have the difficult, if not impossible, task of finding transitional housing.
PRIOR BOARD ACTION
06/14/2022 Legistar Item 22-0315
06/08/2021 Legistar Item 21-0529
10/20/2020 Legistar Item 20-1276
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no General Fund impact or increase to Net County Cost. Funding for this agreement has been included in the FY 2023-24 budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Obtain signature of Chair on two (2) originals of Lease Agreement 7871.
2) Forward one (1) fully executed document to Probation for distribution to Lessor.
STRATEGIC PLAN COMPONENT
Healthy Communities, Public Safety
CONTACT
Jackie S. Cook, Administrative Analyst, 530-621-5588