Title
Information Technologies recommending the Board:
1) Approve the continued use of Contract 83 with Dell through 07/31/22 for the purchase of hardware licensing, maintenance, and support, in accordance with National Association of State Procurement Officials Agreement NMWNC-108 Amendment III; and
2) Authorize the addition of $70,000 to the current year’s funds, increasing the not-to-exceed amount to $252,316.37.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
Since 2009, El Dorado County has purchased services for Dell branded products through NASPO Agreement No. NMWNC-108. The Board is being asked to authorize the continued utilization of the NASPO agreement through 07/31/22 and increase the available funds by $70,000.
Contract 83 originally had a not-to-exceed (NTE) amount of $49,228.87. Board approved change orders over the life of the contract have increased the NTE to a total of $182,316.37. Approval of this Board item will allow us to increase the NTE by $70,000, to $252,316.37, to cover the anticipated annual expenses for the coming period.
Contract 83 has previously been brought before the board as a perpetual agreement; however, it will be treated as a standard agreement going forward to align with the expiration date of Amendment III to the NASPO Agreement NMWNC-108. The third amendment to the NASPO agreement went into effect 08/01/21 and has an expiration date of 07/31/22. Board approval of the term extension will allow the County to continue to utilize the NASPO contract to purchase Dell computer equipment, peripherals, and server maintenance licenses through July 31, 2022.
ALTERNATIVES
The Board could choose not to approve the extension of the agreement, however this purchasing and maintenance agreement is necessary to maintain the Dell network servers. The County would not be able to continue to purchase equipment or peripherals support, which would significantly impact the County’s technology function, should services be required.
PRIOR BOARD ACTION
20-1260 - Board approved continuation of Contract 83 as a perpetual agreement
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no impact to the General Fund. The Fiscal Year 21/22 Information Technologies budget includes appropriations for anticipated expenses.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Tonya Digiorno, Director of Information Technologies