Title
Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 178-2026, rescinding prior Resolution 164-2018 which established imprest accounts for the Department of Transportation in the total amount of $11,400, and reestablishing imprest cash funds in the cumulative amount of $21,400, consisting of:
1) $21,000 for Emergency Road/Snow Operations;
2) $200 for Department of Transportation's Development, Right-of-Way, and Environmental Unit;
3) $100 for the Placerville Department of Transportation's Office; and
4) $100 for the South Lake Tahoe Department of Transportation's Office.
FUNDING: Road Fund. (100% - Local)
Body
DISCUSSION / BACKGROUND
On August 14, 2018 (Item 23), the Board adopted Resolution 164-2018 establishing imprest cash funds for Transportation in the cumulative amount of $11,400, consisting of:
- $11,000 for Emergency Road/Snow Operations;
- $200 for Transportation's Development, Right-of-Way, and Environmental Unit;
- $100 for the Placerville Transportation Office; and
- $100 for the South Lake Tahoe Transportation Office.
Imprest cash funds are primarily used by Transportation to make change for customers when issuing permits, to fund occasional fuel purchases, and for emergency road/snow operation expenditures.
Due to the changes in weather patterns and staffing issues over the past several years, the need for more employees from the west slope for snow removal responsibilities in the Basin has increased. This resulted in increased snow crew per diem reimbursement costs. As a result, the $11,000 previously established is insufficient to meet emergency road and snow operations needs during significant weather events. There is no change to the other imprest cash funds listed.
ALTERNATIVES
The Board could choose not to adopt the Resolution, which would inhibit Transportation from reimbursing employees for expenses associated with severe weather events requiring unusual and extended services and efforts for public safety interests.
PRIOR BOARD ACTION
August 14, 2018, Legistar #18-1099, Resolution to increase to Imprest Cash Account
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
Expenses initially paid for with imprest cash are funded by the Road Fund and are included in Transportation's annual operating budgets. The proposed action will increase Transportation's imprest cash funding by $10,000, from $11,400 to $21,400. There is no change to Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board shall obtain the Chair’s signature on two (2) originals of the Resolution.
2) The Clerk of the Board shall forward one (1) fully executed original Resolution to Ashley Johnson, Department of Transportation.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rafael Martinez, Director
Department of Transportation