Title
Chief Administrative Office, Facilities Division, recommending the Board authorize the Purchasing Agent to sign Amendment V to Agreement for Services 317-S1810 / 2704 with TerraVerde Energy, LLC to extend the term one year to December 31, 2020 for continued design and project management services related to the County’s solar project with no change to compensation.
FUNDING: Accumulative Capital Outlay Fund.
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DISCUSSION / BACKGROUND
TerraVerde Energy, LLC (formerly TerraVerde Renewable Partners, LLC) was originally selected off a County issued Request for Information and Statements of Qualifications process that was issued on April 19, 2017. Nine responses were received with three being deemed qualified. Of the three, TerraVerde was selected as being the preferred partner for this project.
The Purchasing Agent (PA) signed Agreement for Services No. 317-S1810 on December 11, 2017, for $9,975 to assist in the submission of an interconnection application to Pacific Gas & Electric Company (PG&E) along with some other ancillary tasks. An interconnection application is the first step in pursuing a cost saving solar project.
On February 2, 2018, the PA signed Amendment I to add an additional $51,310 to provide a comprehensive feasibility analysis. The analysis consisted of site audits, review of drawings, PG&E interval consumption / billing data, analysis of cost / benefit of differing systems, determination of project design-build cost estimates, estimated power purchase agreement rates and a detailed financial analysis for projected net savings, cash flows, net present value, and levelized cost of electricity.
Amendment II to the Agreement was executed by the PA on March, 9, 2018 to incorporate a business identity change from TerraVerde Renewable Partners, LLC to TerraVerde Energy, LLC. There were no changes to term or compensation.
On September 11, 2018, the Board authorized the PA to sign Amendment III to add $95,950 in compensation, for a revised not-to-exceed of $157,235, and extend the term an additional two years for an amended expiration of December 31, 2019. Amendment III provided the additional services necessary to assist in the development, solicitation and review/analysis of a Request for Proposal (RFP) process as related to the recently executed Solar Power Purchase Agreements (PPAs) and Cost Reimbursement Agreement (CRA).
With the Board executing the PPAs and CRA on March 19, 2019, TerraVerde’s services were further needed to assist in the implementation in the form of design and project management and the Board approved Amendment IV. This amendment expanded the scope of work and increased compensation by $150,000 for an amended not-to-exceed of $307,235 and the term remained unchanged (expiring on December 31, 2019).
With construction still ongoing it is necessary to increase the term of the agreement one year so that their services are available throughout the project. Amendment V shall extend the term to December 31, 2020. There is no change in compensation.
ALTERNATIVES
These services are necessary to implement the County’s solar project.
PRIOR BOARD ACTION
March 19, 2019; File 19-0404; Item No. 31
March 5, 2019; File 19-0239; Item No. 19
October 30, 2018; File 18-1645; Item No. 5
September 11, 2018; File 18-1228; Item No. 35
April 30, 2019; File 19-0325; Item No. 6
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
This is a term extension only and was previously budgeted for in the current Fiscal Year. There is no change to Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Russ Fackrell
Facilities Division Manager