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Chief Administrative Office, Procurement and Contracts Division and Information Technologies Department, recommending the Board authorize the Purchasing Agent to increase FENIX purchase contract 2075 for the countywide purchase of laptops by $400,000, bringing the purchase contract value to $1,565,000. This increase is primarily related to the purchase of laptops to allow for teleworking options to enable compliance with COVID-19 public health precautions.
FUNDING: CARES Act funding and various General Fund and Non-General Fund.
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DISCUSSION / BACKGROUND
The County purchases laptop through the State of California Department of General Services, Procurement Division's agreement with PC Specialists, Inc., DBA Technology Integration Group (TIG) contract 1-17-70-02A. This contract was extended through June 30, 2021.
The Chief Administrative Office, in coordination with Information Technologies, has reviewed the need for laptops and related equipment included in Departments CARES Act funding requests. Legitar iem 20-1121 was brought to the Board on September 1, 2020 to increase the contract by $570,000 for laptops related to COVID-19. This estimate was too low and additional funds need to be added to the contract to allow for all COVID-19 related purchases to take place. This equipment will be used to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions. The Chief Administrative Office, Fiscal Division and Information Technologies are recommending an increase to FENIX contract #2075 in the amount of $400,000 bringing the total contract value to $1,565,000.
ALTERNATIVES
The Board could not approve the contract and laptops would not be purchased for employees prohibiting the ability to telework.
PRIOR BOARD ACTION
02/12/2019 Legistar 19-0145 - Prior extension of contract
09/01/2020 Legistar 20-1121 - Extension and increase in contract value
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding from the CARES Act has been included in Department 15 for these purchases.
After December 30, 2020, when purchases are no longer eligible for CARES act funding, technology purchases will be budgeted within individual departments and programs and may be part of general funds or grant-awarded programs.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Laura Schwartz, Deputy CAO
Tonya Digiorno, Director of Information Technologies