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Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Westcon Construction Corp., for the El Dorado Trail - Missouri Flat Road Bike/Pedestrian Overcrossing Phase 2 Project, Contract No. 8144, CIP 97015/36109002; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
(District 3)
FUNDING: Congestion Mitigation and Air Quality (18%), Road Fund (<1%), Active Transportation Program (42%), Regional Surface Transportation Program Federal Funds - Caltrans Local Assistance (32%), Transportation Development Act (2%), Regional Surface Transportation Program Advance - Match (4%), and Tribe Funds (1%). (Federal, State, and Local Funds)
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DISCUSSION / BACKGROUND
The contract for the El Dorado Trail - Missouri Flat Road Bike/Pedestrian Overcrossing Phase 2 Project (Project) was awarded by the Board on June 18, 2024 (Legistar file 24-0788). Work was completed on May 30, 2025. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $5,650,733.00
Contract Item Cost $5,830,995.00
Contract Change Order Cost $368,879.25
Total Direct Construction Cost $6,199,874.25
Direct Construction Budget $6,215,806.30
Major Contract Change Orders on the Project dealt with the following:
• Infill Concrete at Retaining Wall Coping
• Various Design Changes
• Bridge Lighting
• Additional Tree Removal
• SW Line and Parking Lot Changes; Additional Drainage Items
• Additional Parking Lot and SW Line Items
• Apply stain to the Ultrablock wall faces
• Additional Retaining Wall Width
• Relocate Retaining Wall 3 Footing, Expansion Joints, Cut Reinforcing Bars
• Remove Fence and Sign
• Extend length of Tubular Railing at Retaining Wall 1
The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds and extend the Contractor’s warranty period.
PRIOR BOARD ACTION
On December 19, 2017 (Legistar file17-1246), the Board adopted the CEQA Initial Study/Mitigated Negative Declaration.
On January 23, 2024 (Legistar file 24-0056), the Board approved advertisement for the Project.
On April 9, 2024 (Legistar file 24-0528), the Board rejected bids received and approved re-advertisement of the Project.
On June 18, 2024 (Legistar file 24-0788), the Board awarded the construction contract to Westcon Construction Corp.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no change to net County cost associated with this item. The Project is budgeted in Transportation’s 2025 CIP, which was approved by the Board on July 15, 2025 (Legistar file 25-0504). The anticipated direct construction cost is less than the budget established by the Board for this phase of the Project.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the NOA.
2) The Clerk of the Board will send the fully executed original of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days and forward a copy of the recorded NOA to Transportation, Fairlane Engineering, Attention: Staci Goodwalt.
3) One (1) year after the recordation of the NOA, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
Priority: N/A
Action Item: N/A
CONTACT
Rafael Martinez, Director
Department of Transportation