Title
Parks, a division of the Chief Administrative Office, recommending the Board:
1) Authorize the Board Chair to sign Amendment I to Agreement 8190 with MWCH Construction, LLC to authorize the assignment of MWCH Construction, LLC to Crystal Basin Construction LLC to complete the Ellis Creek Maintenance Building project, contingent on approval by Human Resources; and
2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 8190, excluding increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: State Parks Off Highway Motor Vehicle (OHV) Division Grant (51%), SMUD Agreement funds (18%), OHV Registration Fee (Green Sticker) funding (31%).
Body
DISCUSSION / BACKGROUND
On January 26, 2021 (Legistar Item 21-0041) the Board accepted funding and approved the development grant from State Parks Off Highway Motor Vehicle Division (OHV) for the construction of a maintenance building at Ellis Creek off the Rubicon Trail (Grant # G19-03-06-D01). The building will securely store the pumper truck and pumper trailer as well as house a small emergency shelter for the County and Forest Service employees working on the trail in this remote portion of the County.
On July 18, 2023 (Legistar Item 23-1155) the Board adopted the specifications and authorized advertisement for construction bid (23-968-051). On December 12, 2023 (Legistar Item 23-1840) the Board awarded the construction bid to the lowest responsive and qualified bidder, MWCH Construction LLC, and authorized the Board Chair to sign Agreement 8190 for $285,343.
MWCH Construction, LLC is in the process of being dissolved and Casey Hayman, a member of MWCH Construction LLC and a member of Crystal Basin Construction LLC, has agreed to take over all tasks and services resulting from Agreement 8190. The proposed Amendment I assigns the contract to Crystal Basin Construction LLC. At this time work on the building has been halted until Amendment I is executed.
ALTERNATIVES
The board could choose not to approve the Amendment, which would result in construction delays.
PRIOR BOARD ACTION
Legistar Item 21-0041 - January 26, 2021 - Approval of OHV grant G19-03-06-D01
Legistar Item 23-1155 - July 18, 2023 - Authorization of bid #23-968-051 for the Ellis Creek Maintenance Building
Legistar Item 23-1840 - December 12, 2023 - Award of bid #23-968-051, authorization of Agreement 8190 with MWCH Construction, LLC, and approval of budget transfer
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts
County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Total project costs are estimated at $335,343. Funds have been budgeted in the Fiscal Year 2024-25 Rubicon budget. The total State OHV grant is $232,219, which includes $171,841 from grant funding and a $60,378 match to be funded by Park's share of the SMUD agreement funds. The remaining $103,124 will come from OHV registration (Green Sticker) funds. There is no change in Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Upon Board approval, obtain Board Chair signature on Amendment I of Agreement 8190 (attachments A and B) and forward the signed agreements to Purchasing and Contracts with a copy to CAO Admin and CAO Central Fiscal, attention Kelley Lawrie.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Jennifer Franich, Deputy Chief Administrative Officer