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Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, for the Blair Road at EID Canal - Bridge Replacement Project, Contract PW 15-31111, CIP 77119, P&C 145-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Highway Bridge Program (99% - Federal), and Regional Surface Transportation Program Exchange Funds (1% - State).
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DEPARTMENT RECOMMENDATION
Community Development Services (CDS), Department of Transportation (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance (NOA) with Doug Veerkamp General Engineering, for the Blair Road at EID Canal - Bridge Replacement Project (Project), Contract PW 15-31111, Capital Improvement Program (CIP) 77119, P&C 145-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation, after the one-year guarantee period.
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on August 30, 2016 (Item 21). The roadway was opened to motorists on August 18, 2017. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $1,148,494.66
Contract Item Cost $1,155,433.06
Contract Change Order Cost $ 78,102.62
Total Direct Construction Cost $1,233,535.68
Direct Construction Budget $1,452,000.00
Major Contract Change Orders on the Project dealt with the following:
• Hydrostatic testing, required by El Dorado Irrigation District for the 42-inch diameter ductile iron pipe;
• Remediation of temporary roadway, required by the County due to the winter suspension of work; and
• Furnish and install an underdrain system to mitigate the presence of groundwater.
The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation has inspected the work and deemed the work complete. The NOA initiates the warranty period and the time period counter for the release of Payment and Performance Bonds. By not approving the NOA, the Board would delay the release of the Bonds and extend the Contractor’s warranty period.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. Funding for the Project is budgeted in Transportation’s 2017 CIP, which was approved by the Board on June 27, 2017 (Item 25), and is provided by the Highway Bridge Program and Regional Surface Transportation Program Exchange Funds. The anticipated direct construction cost is less than the direct construction budget established by the Board.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original copy of the NOA.
2) The Clerk of the Board will send the one (1) fully executed original copy of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days, and forward a copy of the recorded NOA to CDS Transportation, Headington Engineering, attention of John Kahling.
3) One (1) year after the recordation of the NOA, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Community Development Services, Department of Transportation