Title
Chief Administrative Office, Parks Division, recommending the Board:
1) Authorize Department of Transportation to move forward with obtaining a time extension from Federal Emergency Management Agency on the ELEL56 Streambank Restoration project at Henningsen Lotus Park; and
2) Conceptually approve the use of $23,125 for the County match and $15,000 for the administrative costs of the project from the Henningsen Lotus Park Trust Fund. (Est Time: 5 Min.)
FUNDING: Local and state discretionary funding initially (100%), with Department of Transportation and Parks Division staff working with the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services to obtain reimbursement (Local, State, and Federal).
Body
DISCUSSION / BACKGROUND
The Henningsen Lotus Park Conceptual Plan was adopted on December 13, 2016 (Legistar #16-1219). The Plan identified riverbank stabilization and restoration as a Tier I priority. In January 2017, the park flooded resulting in damage to the riverbank adjacent to Henningsen Lotus Park.
The Department of Transportation (DOT) has extensive experience working on FEMA projects, and entered into discussion with Cal OES on the Parks Division’s behalf in January 2019. Cal OES extended the Notification of Obligation and payment expiration date to March 31, 2019, however, another time extension will be needed to complete this project. Funding for the County match, estimated at $23,125, as well as $15,000 for DOT staff time is needed to complete the project.
Estimated funding to be approved:
|
Obligated |
$277,711 |
FEMA |
|
DOT Estimate |
$370,000 |
Requesting additional funds from FEMA |
|
County Match Estimate |
$23,125 |
HLP Trust Fund |
|
DOT Administrative |
$15,000 |
HLP Trust Fund |
As DOT will need to request another time extension from FEMA and no FEMA funding has been approved as of this date, no budget transfer is being submitted at this time. DOT will not begin any billable work without FEMA and Cal OES written authorization of the scope of work and notification of eligibility for funding reimbursement.
ALTERNATIVES
Staff would have to find other funding to complete this project or the project would not be completed.
PRIOR BOARD ACTION
Legistar #16-1219 Henningsen Lotus Park Masterplan
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Department of Transportation
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve Transportation's request for an extension from FEMA and the conceptual approval of the funding requests.
FINANCIAL IMPACT
With an extension granted by FEMA, this project is eligible for 75% reimbursement by FEMA and 18.75% reimbursement by California Office of Emergency Services. The remaining 6.25% is local discretionary funding. With Board approval, Transportation and the Parks Division will continue working with these agencies to obtain the maximum allowable reimbursement. The estimated cost to the County is $38,125, to be paid from the Henningsen Lotus Park Trust. If the extension is granted, the Parks Division will return to the Board with a request for a budget transfer.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Creighton Avila, Deputy Chief Administrative Officer
Vickie Sanders, Parks Manager