Title
Community Development Services, Department of Transportation, recommending the Board approve and authorize the Chair to sign the following on-call agreements for equipment rental:
1) Agreement 286-O1811 with Herc Rentals Inc. in the not-to-exceed amount of $200,000, for a term to become effective upon execution and expiring three years thereafter; and
2) Agreement 273-O1811 with Holt of California in the not-to-exceed amount of $200,000, for a term to become effective upon execution and expiring three years thereafter.
FUNDING: Local Discretionary Funds and Road Fund. (No Federal Funding)
Body
DEPARTMENT RECOMMENDATION
Community Development Services, Department of Transportation (Transportation) recommending the Board approve and authorize the Chair to sign the following on-call agreements for equipment rental:
1) Agreement 286-O1811 with Herc Rentals Inc. (Herc) in the not-to-exceed amount of $200,000, for a term to become effective upon execution and expiring three years thereafter; and
2) Agreement 273-O1811 with Holt of California (Holt) in the not-to-exceed amount of $200,000, for a term to become effective upon execution and expiring three years thereafter.
DISCUSSION / BACKGROUND
Transportation's Maintenance and Operations unit (Maintenance) rents equipment when it would be more cost effective to rent than it would be to own the equipment such as equipment which is only needed for short periods for specialized or emergency projects. Additionally, Maintenance relies on rental equipment when department owned equipment is out of service. Types of equipment rentals include, but are not limited to: water trucks, compactors, bulldozers, excavators, paving rollers, sand blasting equipment and power tool equipment.
In September 2017, at the request of Transportation, the Procurement and Contracts Unit of the Chief Administrative Office (CAO) issued a Request for Proposal (RFP) for short-term equipment rental. Proposals were received from five...
Click here for full text