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Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with West Coast Paving, Inc., for the Tahoe Road Repair (FEMA) Project, Contract PW 17-31183, P&C 206-C1899; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement for up to 93.75% of total project costs. (Local/State/Federal)
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DEPARTMENT RECOMMENDATION
Community Development Services (CDS), Department of Transportation (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance (NOA) with West Coast Paving, Inc., for the Tahoe Road Repair (FEMA) Project (Project), Contract PW 17-31183, P&C 206-C1899; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation, after the one-year guarantee period.
DISCUSSION / BACKGROUND
The bid for this Project was awarded to West Cost Paving, Inc. (Contractor), and the contract was approved by the Board on August 29, 2017 (Item 55). All roadway repairs were completed by October 20, 2017.
Transportation has inspected the work and deems the work to be substantially complete. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $ 931,050.00
Contract Item Cost $ 818,812.57
Contr...
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