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File #: 17-0300    Version:
Type: Agenda Item Status: Approved
File created: 3/10/2017 In control: Board of Supervisors
On agenda: 12/5/2017 Final action: 12/5/2017
Title: Community Development Services, Department of Transportation, recommending the Board authorize the Department of Transportation to place an additional $30,000 from the Road Fund into an existing escrow account that is jointly used to pay for Right of Way acquisition needs for those emergency repair projects resulting from the 2017 roadway infrastructure storm damage. FUNDING: Road Fund and Local Funding.
Attachments: 1. 9A - Balance of Emergency Escrow Fund 12-5-17, 2. 8A - Staff Report 09-26-17, 3. 8B - Bid Summary Fort Jim 09-26-17, 4. 8C - Bid Summary Fallen Leaf 09-26-17, 5. 8D - Bid Summary Lake Tahoe Blvd 09-26-17, 6. Executed Agreement Fallen Leaf/Tahoe Mountain Storm Damage Projects, 7. Executed Agreement Lake Tahoe Blvd.-Road/South Upper Truckee Washout Project, 8. Executed Agreement Fort Jim Sinkhole Project, 9. Executed Agreement Sweeney Road Bridge, 10. 6A - Project 1 Bid Summary 8-29-17, 11. 6B - Project 2 Bid Summary 08-29-17, 12. Executed Construction Contract, 13. Executed Agreement 214-C1899, 14. Addendum to the 2017 Peavine Road Failure Agreement BOS 5-23-17, 15. A - Simple Fix and Design done In-House Project List 3-21-17, 16. B - Spreadsheet for Cash Flow 3-21-17, 17. C - Presentation 3-21-17, 18. Executed Agreement Bucks Bar Road
Related files: 18-0029, 18-0624, 17-0974, 17-0987, 17-1011, 19-0166, 17-0864, 17-1126, 17-1244, 17-1340, 18-0040, 18-0042, 18-0017, 18-0150, 17-1379, 17-1380, 17-1393, 18-0298, 18-0557, 18-0798, 18-0728, 18-0879, 18-1119, 18-1164
Title
Community Development Services, Department of Transportation, recommending the Board authorize the Department of Transportation to place an additional $30,000 from the Road Fund into an existing escrow account that is jointly used to pay for Right of Way acquisition needs for those emergency repair projects resulting from the 2017 roadway infrastructure storm damage.

FUNDING: Road Fund and Local Funding.
Body
DEPARTMENT RECOMMENDATION
Authorize the Community Development Services (CDS), Department of Transportation (Transportation), to place an additional $30,000 from the Road Fund into an existing escrow account that is jointly used to pay for Right of Way (ROW) acquisition needs for those emergency repair projects resulting from the 2017 roadway infrastructure storm damage.

DISCUSSION / BACKGROUND
Beginning on January 3, 2017, the region experienced 4 major storm systems that caused more than $21 million in damages to County roadway infrastructure

On March 21, 2017 (Item 33), Transportation advised the Board that there were 26 emergency repair projects identified at that time. Included in the Board’s action that day was authorization for Transportation to place $75,000 from the Road Fund into an escrow account to be used jointly to pay for ROW acquisition needs for these emergency projects. This created efficiency in that Transportation hasn’t had to return to the Board (or to the Director of Transportation for ROW acquisitions of $25,000 or less), with each project parcel to create a separate escrow account. Each separate escrow account would need to be funded with its own check, requiring further involvement of the CDS Administration and Finance Division as well as the Auditor’s office.

Transportation has been, and will continue to acquire easements to facilitate emergency repairs to the County’s roadway infrastructure. Acquisition of ROW can be in process while the County is constructing the repairs, but the State and Federal agencies involved...

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