File #: 24-1396    Version: 1
Type: Agenda Item Status: Approved
File created: 7/23/2024 In control: Board of Supervisors
On agenda: 11/12/2024 Final action: 11/12/2024
Title: Facilities, a division of the Chief Administrative Office, recommending the Board: 1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter, and in accordance with County Ordinance 3.13.030 (C) that it is appropriate to contract for architectural services related to the El Dorado County Navigation Center because the limited time-frames, temporary or occasional nature, and schedule for the scope of work to be performed is not sufficient to warrant the addition of permanent staff; and 2) Authorize the Purchasing Agent to sign Amendment I to Agreement for Services 7527 with Vanir Construction Management, Inc. to provide architectural services related to the El Dorado County Navigation Center, amending the current expiration date of June 13, 2025, to December 31, 2026, and increasing the compensation amount by $109,674, for a new compensation amount not to exceed $336,696 due to the project’s change of location and resulting expanded scope of work. FUNDING...
Attachments: 1. A - 7527 Amendment I Contract Routing Sheet, 2. B - 7527 Amendment I, 3. C - Agreement 7527
Related files: 21-1668, 24-0940, 23-0478, 22-1693, 22-0630
Title
Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter, and in accordance with County Ordinance 3.13.030 (C) that it is appropriate to contract for architectural services related to the El Dorado County Navigation Center because the limited time-frames, temporary or occasional nature, and schedule for the scope of work to be performed is not sufficient to warrant the addition of permanent staff; and
2) Authorize the Purchasing Agent to sign Amendment I to Agreement for Services 7527 with Vanir Construction Management, Inc. to provide architectural services related to the El Dorado County Navigation Center, amending the current expiration date of June 13, 2025, to December 31, 2026, and increasing the compensation amount by $109,674, for a new compensation amount not to exceed $336,696 due to the project’s change of location and resulting expanded scope of work.

FUNDING: 72% Homeless Housing Assistance and Prevention, 23% American Rescue Plan Act, 5% Permanent Housing Local Assistance.
Body
DISCUSSION / BACKGROUND
On April 19, 2022, with Legistar file 22-0630, the Board adopted Resolution 061-2022 declaring a shelter crisis in the County. On September 20, 2022, with Legistar file 22-1693, the Board decided to utilize the dormant juvenile hall located at 299 Fair Lane as a temporary navigation center until a permanent one could be constructed at 300 Fair Lane, Placerville. The Board also directed staff to prepare architectural and design drawings, as well as cost estimates to construct a permanent navigation center at 300 Fair Lane.

On July 27, 2020, Vanir Construction Management, Inc. was formally approved on several qualified lists for consulting services, including Category A - Architect, as the result of competitive Request for Qualifications (RFQ) 20-918-031. The Facilities Division has determined that this firm is best suited to ...

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