Title
Probation Department recommending the Board consider the following:
1) Authorize the Chair to sign Amendment I to Agreement No. 064-S1510 with AutoMon, LLC extending the term one additional year through July 23, 2016, and increasing the contract by $85,000 for a not to exceed total of $148,000; AutoMon, LLC licenses and maintains the Probation Department's case management software; and
2.) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement No. 064-S1510, including amendments that do not increase the maximum dollar amount and contingent upon the approval of County Counsel and Risk Management.
FUNDING: Special Revenue Fund and General Fund.
Body
DEPARTMENT RECOMMENDATION
Amendment I to this agreement is the second year option that increases the term by one year and will increase the contract not to exceed total by $85,000.00 to $148,000.00, to cover the next two years of Maintenance & Support and customization fees on an as requested/as needed basis, by authorizing the Purchasing Agent, or designee, to execute further documents relating to Agreement No. 064-S1510, including amendments that do not increase the maximum dollar amount and contingent upon the approval of County Counsel and Risk Management would allow the third year option to be executed without going back to Board.
DISCUSSION / BACKGROUND
The Board of Supervisors approved Legistar item #06-1020, Agreement #713-S0611, item No. 28, on June 27, 2006, for Probation to engage contractor for AutoMon's proprietary case management system called Caseload Explorer for the Probation Department, which included modules for adult supervision, juvenile supervision, juvenile detention facilities, and fiscal; the agreement also included license, installation, maintenance, escrow, training, customization, and system upgrades. The original agreement was approved by County Counsel, Information Technology, Procurement and Contracts, Risk Management, and the Board of ...
Click here for full text