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Health and Human Services Agency recommending the Board:
1) Approve the addition of one commercial double convection oven in the amount of $30,000 and one commercial Hobart mixer in the amount of $60,000 to the Fiscal Year 2023-24 Fixed Asset List for the Senior Nutrition Program in the Community Services Division, with offsetting savings of $90,000 from other fixed assets that came in under budget, as outlined in the background below;
2) Make findings that the purchase of one commercial double oven and one commercial mixer is exempt from competitive bidding in accordance with Procurement Policy C-17, Section 3.4 (4), due to the use of the Sourcewell (a local government unit) competitively bid Contract 063022-SES;
3) Authorize the Purchasing Agent to sign two Purchase Orders with the Sourcewell awarded vendor, Chefs' Toys, a TriMark Company, with the first in the approximate amount of $30,000 for the one-time purchase of the double convection oven and the second in the approximate amount of $60,000 for the one-time purchase of the commercial mixer, plus any applicable delivery, taxes and fees; and
4) Authorize the Purchasing Agent to process a change order to correct the termination date of the Senior Nutrition Infrastructure Funding Agreement NI-2223-29 (FENIX 7161) from December 31, 2023, to December 31, 2024, to match the fully executed Agreement's ending term date.
FUNDING: 100% State California Department of Aging Senior Nutrition Infrastructure Grant Agreement Number NI-2223-29.
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DISCUSSION / BACKGROUND:
The HHSA Senior Nutrition Program provides a daily hot lunch to seniors aged 60 years and older. The lunches are cooked at the two central kitchens located in Placerville and South Lake Tahoe, which are available for dine-in and home delivery. During the Coronavirus pandemic, the need for meals increased dramatically as the Senior Nutrition Program was cooking an average of 860 meals per day, with the current average around 770 meals per day. Co...
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