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Information Technologies Department recommending the Board:
1) Continue to waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exceptions from Competitive Bidding Process, section D;
2) Authorize the continued use of State of California Department of General Services 1-17-70-01A; and
3) Authorize the Purchasing Agent to increase the countywide contract 2096 with Granite Financial Solutions, Inc. by $100,000, bringing the contract value to $700,000.
FUNDING: Various General Fund and Non-General Fund.
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DISCUSSION / BACKGROUND
Information Technologies Department recommending the Board authorize an increased in the not-to-exceed amount for the countywide contract #2096 with Granite Financial Solutions, Inc. by $100,000 for a total not-to-exceed amount of $700,000 for purchases anticipated through June 30, 2022, which is the current expiration of the contract per Supplement 11.
Countywide contract #2096 covers the purchase of Dell desktops and PC related items on an "as requested" basis in accordance with the State of California, Department of General Services contract #1-17-70-01A, Supplements 1-11.
The original agreement, effective 01/01/18, had a not-to-exceed (NTE) amount of $30,000. Previous change orders over the life of the contract have increased the NTE to a total of $600,000. The majority of these purchases were paid with CARES funding in order to support increased telework opportunities due to the COVID pandemic.
Information Technologies Department anticipates approximately $100,000 in purchases of desktop computers and related equipment through FY 21/22. As of April 7, 2022 there are no available funds left on the contract.
The current requested NTE increase will be used to fund various department purchases for replacement computers, new desktops needed prior to the Virtual Desktop Infrastructure (VDI) conversion, or in support of converting older computers from Windows 7 to Windows 10. Official suppor...
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