Title
Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings pursuant to El Dorado County Ordinance Chapter 3.13, Contracting Out, that janitorial services provided by Pro-Line Cleaning Services, Inc. (Pro-Line) can be more economically and feasibly performed by independent contractors than County employees;
2) Approve and authorize the Chair to sign competitively procured Agreement for Services 9434 with Pro-Line in the amount of $127,000 and for the term of three years from October 1, 2025, through September 30, 2028, for janitorial services at HHSA’s Behavioral Health offices located at 768 Pleasant Valley Road, Placerville;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 9434, contingent upon approval by County Counsel and Risk Management which do not increase the maximum dollar amount or term of the Agreement; and
4) Authorize HHSA Director, or the Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 9434.
FUNDING: 57% Federal/State Medi-Cal, 3% Substance Abuse Block Grant, 23% Mental Health Services Act, 17% Realignment.
Body
DISCUSSION / BACKGROUND:
Since 2013, Pro-Line has been providing janitorial services at HHSA’s Behavioral Health offices located at 768 Pleasant Valley Road, Placerville. The Board approved Agreement 6898 with Pro-Line on September 27, 2022 (Legistar file 22-1569). Proposed Agreement 9434 is a renewal agreement with Pro-Line to continue janitorial service at this location.
On May 10, 2024, Procurement and Contracts, a Division of the Chief Administrative Office, posted a Countywide Request for Qualifications (RFQ) No. 24-0043 to competitively procure janitorial services. On June 27, 2024, Pro-Line was selected to be placed on the Qualified List based on the competitive evaluation process.
HHSA recommends the Board approve competitively procured Agreement 9434 with Pro-line to ensure continuation of necessary janitor...
Click here for full text