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Chief Administrative Office recommending the Board:
1) Approve and authorize the Chair to sign the Calendar Year 2023 El Dorado County Fair Association Budget in the amount of $1,642,363, as approved by the El Dorado County Fair Association (Association) Board of Directors at its January 4, 2023, meeting; and
2) Receive a presentation on and file the following documents, as outlined in Agreement 6269 between the County and the Association: a financial review of the Association for calendar year 2021 and an update on progress towards the five-year Strategic Plan for the period of 2021-2026 from the Association’s Chief Executive Officer.
FUNDING: 78% Fair Association Raised Funds, 2% State Funds, and 20% County Allocated American Rescue Plan Act Funds.
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DISCUSSION / BACKGROUND
Since 1939, the El Dorado County Fairgrounds have operated at 100 Placerville Drive in Placerville. The fairgrounds property is owned by the County but is managed by the El Dorado County Fair Association, a general non-profit corporation. On January 4, 2022, with Legistar item 22-0027, the Board approve Agreement 6269 with the El Dorado County Fair Association for the continued use, possession, and management of the fairgrounds property and annual county fair for an initial term ending June 30, 2026, with automatic extensions of one year occurring every April 1.
The Fair Association has prepared a Calendar Year 2023 budget in the format as prescribed by the California Department of Food and Agriculture for fairs and expositions operating in California. The Association’s Board of Directors approved the budget on January 4, 2023. The Association budget is being brought to the Board for approval in compliance with Government Code section 25905, which states that the Association “shall submit an annual budget to the Department of Food and Agriculture, showing the estimated revenues and the proposed expenditures from all sources during the ensuing calendar year, which budget shall fi...
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