File #: 24-0521    Version: 1
Type: Agenda Item Status: Approved
File created: 3/11/2024 In control: Board of Supervisors
On agenda: 5/21/2024 Final action: 5/21/2024
Title: Department of Transportation recommending the Board consider the following for the El Dorado Trail - Missouri Flat Road Bike / Pedestrian Overcrossing Phase 2 Project, Capital Improvement Program project number 36109002: 1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for construction support services for the project; 2) Award Request for Proposal 24-958-035 to HDR Construction Control Corporation; and 3) Approve and authorize the Chair to sign Agreement for Services 8601 with HDR Construction Control Corporation to provide construction support services in the amount of $865,000 for a term beginning upon execution and expiring two (2) years thereafter. FUNDING: Congestion Mitigation and Air Quality (17%), Road Fund (<1%), Active Transportation Program (41%), Regional Surface Transportation Program Federal Funds - Calt...
Attachments: 1. A - Approved Contract Routing Sheet, 2. B - Agreement 8601, 3. Executed Agreement 8601
Related files: 24-0528, 24-0056, 17-1246, 24-0788
Title
Department of Transportation recommending the Board consider the following for the El Dorado Trail - Missouri Flat Road Bike / Pedestrian Overcrossing Phase 2 Project, Capital Improvement Program project number 36109002:
1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for construction support services for the project;
2) Award Request for Proposal 24-958-035 to HDR Construction Control Corporation; and
3) Approve and authorize the Chair to sign Agreement for Services 8601 with HDR Construction Control Corporation to provide construction support services in the amount of $865,000 for a term beginning upon execution and expiring two (2) years thereafter.

FUNDING: Congestion Mitigation and Air Quality (17%), Road Fund (<1%), Active Transportation Program (41%), Regional Surface Transportation Program Federal Funds - Caltrans Local Assistance (30%), Transportation Development Act (2%), Regional Surface Transportation Program Advance - Match (<1%), and To Be Determined (9% - see “Financial Impact” section of the staff report). (Federal, State, and Local Funds)
Body
DISCUSSION / BACKGROUND
On December 19, 2023, at the request of the Department of Transportation (Transportation), the Procurement and Contracts Division of the Chief Administrative Office issued a Request for Proposals (RFP) #24-958-035 for construction support services for the El Dorado Trail - Missouri Flat Road Bike/Pedestrian Overcrossing Phase 2 Project (Project). This Project will construct a bicycle/pedestrian over-crossing as part of the El Dorado Trail at Missouri Flat Road. Transportation received two (2) proposals. A panel evaluated and ranked the proposals based on the thoroughness, clarity, and quality of the material presented, past performance and related experience, expertise, project approach, and familiarity of f...

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